Procedural Clerk (Anticipatory)

Senate of Canada | Sénat du Canada; Ottawa; On-site; CAD 96,000 - 123,000; Full time

Job summary

A governmental legislative body in Ottawa is seeking a Procedural Clerk. This role involves providing non-partisan procedural, logistical, and administrative support to senators and parliamentarians. Candidates should hold a bachelor’s degree and have experience in procedural advice and project management. Strong communication skills and the ability to work within a diplomatic context are essential. The position offers a unique opportunity to engage with Canada's parliamentary processes.

Benefits

Inclusive workplace

Career development opportunities

Support and training resources

Qualifications

• Successful completion of a bachelor’s degree from a recognized university.
• Significant experience providing procedural advice and the ability to lead coworkers in providing logistical and administrative support.
• Significant experience managing projects including establishing timelines, budgeting and coordinating logistics.
• Experience in the interpretation and application of rules, regulations and policies.
• Experience in using the Microsoft Office Suite.
• Experience providing exemplary client service to the public and high-profile stakeholders.
• Superior written and oral communication skills.
• Ability to collaborate with colleagues, parliamentarians and senior officials using tact and diplomacy.
• Experience working in a parliamentary environment or in close relationship with it would be considered a strong asset.
• Knowledge of the parliamentary environment including its practices and the legislative process would be considered a strong asset.

Responsibilities

• Provide expert non-partisan procedural, logistical, and administrative support and services directly to senators and parliamentarians.
• Organize committee meetings, travel with parliamentary delegations, prepare official Chamber documents and reports, and help organize a variety of parliamentary events.
• Support senators and parliamentarians in their work on behalf of Canadians.

Job description

HUMAN RESOURCES DIRECTORATE

DIRECTION DES RESSOURCES HUMAINES

Procedural Clerk (Anticipatory)

Directorate: Legislative Services

Classification: PIP 9: $96,882 - $122,586

Job Type: Anticipatory

Location: Ottawa, Ontario, Canada

Closing Date: Monday, September 1, 2025

About The Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

As a Procedural Clerk, you will provide expert non-partisan procedural, logistical, and administrative support and services directly to senators and parliamentarians. You will organize committee meetings, travel with parliamentary delegations, prepare official Chamber documents and reports, and help organize a variety of parliamentary events.

Being a Procedural Clerk will offer a unique vantage point on the operations of parliamentary democracy, and give you an opportunity to witness significant, and even historic, decisions being made that lead to legislative or policy changes that affect all Canadians. You will have the chance to make a direct contribution by supporting senators and parliamentarians and the important work that they do on behalf of Canadians. If you are a person who is detail-oriented, organized, adaptable, autonomous and service-oriented and you have great leadership skills, we want to hear from you!

Open to

Open to the general public to establish a list of qualified candidates to fill future determinate or indeterminate positions at the same level with similar requirements.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You are entitled to apply in the official language of your choice (English or French) and you can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Prerequisites

Role

Experience for this role comes in many forms and successful candidates come from many different professional backgrounds. Please use your cover letter (maximum two pages) to share how your experience and background meets the following prerequisites and demonstrates how this has positioned you to be a successful Procedural Clerk:

• Successful completion of a bachelor’s degree from a recognized university;
• Significant experience providing procedural advice and the ability to lead coworkers in providing logistical and administrative support;
• Significant experience managing projects including establishing timelines, budgeting and coordinating logistics;
• Experience in the interpretation and application of rules, regulations and policies;
• Experience in using the Microsoft Office Suite;
• Experience providing exemplary client service to the public and high-profile stakeholders;
• Superior written and oral communication skills;
• Ability to collaborate with colleagues, parliamentarians and senior officials using tact and diplomacy;
• Experience working in a parliamentary environment or in close relationship with it would be considered a strong asset;
• Knowledge of the parliamentary environment including its practices and the legislative process would be considered a strong asset.
  
  

Linguistic Requirements

English Reading Comprehension: C

English Written Expression: C

English Oral Interaction: C

French Reading Comprehension: C

French Written Expression: C

French Oral Interaction: C

Competencies

Integrity

Respect

Service

Teamwork and cooperation

Action management

Adaptability

Judgement

Communication

Other

The specialized role of Procedural Clerk is unique to Parliament and successful candidates come from a range of backgrounds. Most incumbents join our team after several years of professional experience. As a Senate employee, you will be given support, training, opportunities and resources to build and advance your career. You will also train, mentor and assist in the professional development of other colleagues and support staff who work under your direction or supervision.

Procedural Clerks operate in a political setting and are required to provide advice on questions relating to parliamentary procedure that is both impartial and confidential. They must ensure the integrity and preservation of the corporate memory of Chamber, committee and interparliamentary business and procedure. In many cases, the Procedural Clerk is the first line of contact for parliamentarians and their staff.

This job may offer you the opportunity to travel and often requires you to work irregular hours in support of parliamentary business activities. There are periodic rotations between the different services within the Legislative Sector where Procedural Clerks work (Chamber Services, Table Research, Committees or International and Interparliamentary Affairs).

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

Applicants must be legally eligible to work in Canada.

Please save a copy of the job poster as once the application deadline closes, the poster will no longer be available for reference.