Proactive Administrative Assistant|Office & Project Support

cbcl; San Juan de Terranova; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive health benefits

Defined benefit pension plan

Generous vacation

Job summary

CBCL is seeking a proactive Administrative Assistant for its St. John’s office to keep project teams organized and informed across Newfoundland and Labrador. You will manage calendars, travel, meetings, and document workflows while delivering exceptional client service.

The role is in-office, with exposure to municipal engineering projects and the opportunity to grow into broader project administration and document control responsibilities within a leading employee-owned consulting firm.

Qualifications

• Experience in administration, office coordination or similar roles.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Ability to quickly learn new technology and adapt to changing priorities.

Responsibilities

• Act as the welcoming face of CBCL’s St. John’s office and provide a professional experience for clients, vendors, visitors and team members.
• Manage incoming calls and inquiries and route to the appropriate team member.
• Coordinate meetings, shared calendars, client presentations and office events.
• Arrange travel and prepare itineraries for project managers and staff, including expense documentation.
• Format and coordinate letters, reports, proposals and other project documents.

Skills

Customer service

Communication

Microsoft 365

Calendar management

Travel arrangements

Problem solving

Education

Office administration certificate

Tools

Microsoft 365

Job description

CBCL is seeking a proactive Administrative Assistant for its St. John’s office to keep project teams organized and informed across Newfoundland and Labrador. You will manage calendars, travel, meetings, and document workflows while delivering exceptional client service.

The role is in-office, with exposure to municipal engineering projects and the opportunity to grow into broader project administration and document control responsibilities within a leading employee-owned consulting firm.