Private PA to UHNW Tech Founder - Vancouver

SORTED Personal Management; Canada; On-site; CAD 70,000 - 100,000; Full time

Job summary

A leading tech company seeks a dedicated Personal Assistant to support its dynamic CEO in Vancouver. This role involves managing complex tasks, ensuring seamless office flow, and utilizing elite organizational skills. Ideal candidates exhibit discretion, speed, and the ability to solve challenging problems, thriving in a fast-paced environment.

Benefits

Extended health benefits

Paid vacation

Professional-development stipend

Deep trust and autonomy

Qualifications

• 5+ years in a PA/EA role with high complexity.
• Experience solving complex or ambiguous problems.
• Elite organisational skills and attention to quality.

Responsibilities

• Manage inbox and calendar with proactive follow-ups.
• Oversee logistical and personal task execution.
• Coordinate information across key stakeholders.

Skills

Organizational Skills

Problem Solving

Discretion

Communication

Anticipation

Tools

Google Workspace

Notion

Job description

This role supports the founder and CEO of one of the most ambitious tech companies in theworld, an operator known for tackling high-stakes, high-complexity problems at global scale. Aformer elite competitor turned entrepreneur, the principal has built and exited multipleventures across tech, crypto, and AI.

Based in Vancouver, he lives at the intersection of precision and pace: running a fast-movingcompany, traveling internationally, and raising three young children in a health-focused,high-performance household.

The environment is intense but intentional – designed for velocity, clarity, and zero drag. Theright assistant will not only keep up, but bring leverage, speed, and discretion to every cornerof life and work. If you're energized by the idea of making the complex feel seamless and theimpossible feel routine, this is your platform.

Hours:-8am-6pm, Monday to Friday, with flexibility to be responsive beyond office hours

Location:- Principal's office in downtown Vancouver, Canada

Salary:-Compensation is in the top 1–5% of global Assistant market (base + performance bonus)

Start Date:- ASAP

Interviewing:- ASAP

What Sets You Apart

You’re someone who:

• Has achievedexcellence in a domain, any domain – someone who has done the hardthing and got good at it and is likely to repeat that success in new contexts.
• Operates withkind curiosity: intellectually alive, behaviourally attuned, and endlesslyresourceful.
• Understands theinterconnectedness of knowledge and behaviour– whether throughliterature, history, systems, or logistics – and uses that lens to anticipate needs beforethey’re spoken.
• Thinks rigorously and acts fast. You make decisions the principal would make on theMargins – and then execute faster than he could himself.

This is a role for someone who sees behind the curtain, not just manages what’s in front.

North-Star Outcomes (first 90 days)

Inbox Zero: ≤5 actionable emails by 8pm daily

Calendar: Zero double‑bookings; agendas prepped 24hr ahead

Onboarding Wins: Successfully execute 2–3 complex personal or logistical tasks withoutrework

Wellness Support: Smoothie, vitamins, and healthy lunch placed on desk within ±2 minweekday schedule

Key Responsibilities:

• Inbox & Calendar Ownership– rigorous triage, proactive follow-ups, agenda foresight
• Logistical & Personal Task Execution– from equipment sourcing to homeinstallations, own the messy middle and deliver results
• Discreet Procurement– navigate constraints (timing, regulatory, availability) whilestaying reputation-safe
• Office & Wellness Support– ensure key daily routines and office flow run withoutfriction
• Information Coordination– interface with key stakeholders (e.g., CIO) to handledocument execution and digital workflows

What Makes You the One:

Experience:5+ years in a PA/EA role with high complexity, discretion, and autonomy

ExecutionStories: Past examples of solving time-bound, complex, or ambiguous problemswith high quality outcomes

CognitiveRange: Demonstrated ability to solve hard problems with rigor, creativity, and taste

Skills: Elite organisational systems, Google Workspace, Notion, luxury travelplanning, excellent written & spoken English (French a plus)

Traits: Creative fix‑it brain, anticipatory, unflappable, obsessive about speed &quality, ironclad discretion

Availability: On-site in Downtown Vancouver, Monday–Friday from 8am to 6pm.High responsiveness outside those hours (including evenings andweekends) is expected and valued, especially when urgent needs arise.That said, we understand that longevity requires sustainability. This role isintense but not impractical: we respect boundaries, make space forrecovery, and reward extraordinary commitment with commensurate trust,flexibility, and recognition

Compensation

Compensation is in the top 1–5% of global assistant market (base + performance bonus)

Extended health, paid vacation, professional-development stipend

Deep trust, autonomy, and real appreciation for your excellence

Interview Process

15‑min Screening Call– culture & availability fit.

Lightning Challenge (24 h)– Solve a logistical or operational challenge and explainyour approach

Deep‑Dive Interview– Walk us through past “impossible” wins, meet the family.

Paid Trial Week– real tasks, real pace, real stakes