Privacy Impact Assessments Specialist

MGIS Inc.; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled Privacy Impact Assessment Specialist to ensure compliance with privacy directives and frameworks. In this pivotal role, you will conduct comprehensive PIAs, engage with diverse stakeholders, and develop privacy management strategies. Your expertise in privacy laws and risk management will be essential in analyzing documentation and presenting actionable recommendations to senior management. This position offers a unique opportunity to contribute to privacy best practices within a forward-thinking organization, where your insights will help shape the future of privacy compliance and stakeholder engagement.

Qualifications

• Experience conducting Privacy Impact Assessments and knowledge of privacy laws.
• Strong analytical skills and ability to synthesize information from various sources.

Responsibilities

• Conduct PIAs and manage all phases of the PIA process.
• Collaborate with stakeholders to gather information and present findings.

Skills

Privacy Impact Assessments

Privacy laws and regulations

Risk management

Stakeholder engagement

Communication skills

Training and mentorship

Analytical skills

Education

Degree in Law, Public Policy, or related field

Tools

Privacy compliance tools

Job description

We are seeking a skilled Privacy Impact Assessment (PIA) Specialist to support our organization in ensuring compliance with privacy-related directives, policies, and best practices. The successful candidate will collaborate with internal and external stakeholders to develop and implement comprehensive PIAs and privacy management frameworks.

Key Responsibilities:

• Conduct Privacy Impact Assessments (PIAs):
  
• Assist in conducting PIAs consistent with relevant directives and frameworks.
  
• Manage all phases of the PIA process, including initiation, scoping, data gathering, compliance assessment, risk analysis, and conclusions.
  
• Provide a detailed work plan for completing PIAs, including schedules and activities.
  
• Documentation and Analysis:
  
• Review and analyze existing documentation and related legislation, directives, and policies.
  
• Assess project information to identify and categorize risks, propose mitigation strategies, and develop risk management plans.
  
• Draft, update, and finalize PIA documentation, including Privacy Impact Assessment Summaries (PIAS), Privacy Notice Statements (PNS), and Personal Information Banks (PIB).
  
• Stakeholder Engagement:
  
• Collaborate with various stakeholders to gather necessary information for PIAs.
  
• Conduct consultations and meetings to gather insights on data elements, data flows, IT systems, safeguards, and departmental processes.
  
• Present findings and recommendations to senior management and project teams.
  
• Privacy Management Framework Development:
  
• Support the development and implementation of a privacy management framework.
  
• Define the scope of PIAs and document rationale.
  
• Develop strategies to maximize stakeholder contributions and streamline the PIA process.
  
• Formulate and present realistic recommendations and implementation plans.
  
• Training and Mentorship:
  
• Provide one-on-one training or mentoring on completing PIAs, covering all phases of the process.
  
• Offer practical guidance on privacy compliance, risk analysis, and reporting.
  
• Progress Reporting:
  
• Submit activity and progress reports detailing task statuses, challenges, and deliverables.
  
• Update work plans as necessary to reflect progress or changes.
  

Requirements

Qualifications:

• Demonstrated experience in conducting Privacy Impact Assessments.
  
• Strong knowledge of privacy laws, regulations, and frameworks, such as the Privacy Act, PIPEDA, and Treasury Board guidelines.
  
• Ability to analyze and synthesize information from multiple sources, including technical and policy-related documentation.
  
• Experience engaging with diverse stakeholders and managing privacy-related risks.
  
• Strong communication and presentation skills.
  
• Familiarity with privacy compliance tools and risk management methodologies.
  

Preferred Skills:

• Ability to provide effective training and mentorship on privacy-related processes.
  
• Attention to detail and ability to produce high-quality documentation.