Preconstruction Operations Manager

K Group

Edmonton

On-site

CAD 90,000 - 130,000

Full time

3 days ago

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Job summary

York Construction Inc. seeks a Preconstruction Operations Manager to own the operating system of our preconstruction department, ensuring every pursuit is tracked, resourced, and delivered on the date we committed to.

This role builds disciplined processes and clear accountability so estimating and design teams can deliver accurate, timely proposals. As a department leader, you'll own people, processes, and systems that keep preconstruction moving.

Qualifications

Experience leading operations, project coordination, or resource management.
Proven ability to build and implement processes and reporting.
Strong analytical skills in workflow mapping.
Demonstrated adaptability in fast-paced environments.
Experience with construction software is an asset.

Responsibilities

Participate in weekly leasing and pipeline meetings; record decisions and dates.
Forecast capacity and advise President on resource needs.
Manage resources for new opportunities; ensure owner assignment within one day.
Establish and enforce standardized processes, templates and response formats.
Develop and implement workflows for preconstruction documentation and handoffs.
Lead the Preconstruction teams; hiring recommendations and performance reviews.
Act as a leader; champion and defend the company culture.

Skills

Operations experience

Project coordination

Resource management

Leadership

Process improvement

Reporting

Autodesk Construction Cloud

Procore

Building Connected

Yardi

Adaptability

Prioritization

Communication

Entrepreneurial spirit

Education

Degree or diploma in Business, Construction Management, Engineering, or Technology

Tools

Autodesk Construction Cloud

Building Connected

Procore

Yardi

Job description

About York

At York, we are bold, fast, and relentlessly focused on what matters:our clients.

While others get lost in bureaucracy and outdated thinking, we cut through the noise. We challenge the status quo, move with urgency, and make decisions that serve our clients, not just our bottom line. We take full ownership, work together to solve complicated problems, and execute—no excuses, no shortcuts.

This is not the place for complacency. Our team thrives in a high-performance, no-BS environment— we are a group of high performers who think critically, move fast, and follow through. The success of our business depends on the willingness of our team to ditch antiquated ways of operating and adapt new methods for achieving excellent results.

This is how we work. This is how we win.

Reports to: President, York Construction Inc.

Position Summary

The Preconstruction Operations Manager owns the operating system of our preconstruction department: making sure every pursuit is tracked, resourced, and delivered on the date we committed to. This role is about building disciplined processes and clear accountability so our estimating and design teams can deliver accurate, timely proposals.

As a leader in the department, you'll own the people, processes, and systems that keep preconstruction moving. This is a fast-paced, high-pressure role where priorities shift daily - you'll continually re-allocate resources as pursuits change, balance competing demands from internal clients, and manage up when workload and expectations need to be realigned. You bring the ability to build systems that scale, put them into day-to-day practice, and adapt quickly when the plan changes.

Key Responsibilities

Department Management

Participate in weekly leasing and pipeline meetings. Record decisions, priorities, and committed delivery dates.
Run regular preconstruction workload meetings to assign and re-allocate estimating and drafting resources in collaboration with Estimating and Design leads.
Forecast capacity, accountability for the department, WS THIS LINE, assess skills and talent mapping requirements and advise the President in advance when additional resources are required.
Managing deliverable date adjustments with preconstruction leads, President, and Sales.
Prepare and present weekly and monthly KPI reports, and periodic or special reports as requested by the President.

Preconstruction Operations

Oversee the pipeline board as the single source of truth for all pursuits, including stage, owner, archetype, and due dates.
Manage resources for all new opportunities with internal and external partners, ensuring each lead is logged and an owner is assigned within one business day.
Establish and enforce turnaround dates from the Basis of Design (BOD) to proposal issue, communicating all requirements to stakeholders effectively.
Establish and enforce standardized processes, templates, checklists, and response formats, in collaboration with the Management team, as well as the Design and Estimating Leads)
Develop and implement a standard for managing all preconstruction (Civil, Design, Estimating) workflows and documentation (i.e. document management, version control, filing structure, handoff packages, etc.), mapping processes, tools, and technologies to identify bottlenecks and measure improvements.
Lead the Preconstruction teams, including day-to-day direction, hiring recommendations, onboarding, performance reviews, and ongoing development.
Act as a leader in our business - build, champion and defend our culture.
Other duties as assigned.

What you bring to York

Experience in operations, project coordination, or resource management
Leadership experience, preferably within construction and/or engineering. Strong leadership and organizational skills, with the ability to manage competing priorities and hold technical teams accountable.
Degree or diploma in Business, Construction Management, Engineering, or Technology, an asset
Proven track record of building and implementing processes and reporting, with strong analytical skills in workflow mapping.
Experience working with software such as Autodesk Construction Cloud, Building Connected, Procore, and Yardi is an asset.