Practice Specialist, EHG

Osler; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading business law firm in Canada is seeking a motivated Practice Specialist to support its Emerging Companies Group. This role involves managing operations, business intake, and supporting business development efforts in a hybrid work environment. The ideal candidate will have a diploma in business or paralegal studies and possess strong organizational and client service skills.

Qualifications

• Minimum two to three years of relevant experience required.
• Education preferably in business or paralegal studies.
• Ability to manage a high volume of tasks and work independently.

Responsibilities

• Plans and manages day-to-day operations.
• Direct point of contact for new business intake.
• Assists with business development initiatives.

Skills

Organization

Client Service Orientation

Problem-Solving

Time Management

Interpersonal Skills

Communication

Self-Starter

Education

University or College Diploma

Tools

MS Office

Job description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

The Practice Specialist provides practice group support to Osler’s Emerging Companies Group (EHG), and its clients, with respect to the development of new business, research and practice management.

Major Responsibilities

• Plans, organizes & directs the day-to-day operations of the EHG Toronto Practice
• Direct / first point of contact for new clients / business intake for the EHG Toronto Practice
• Manages allocation and workflow of new clients
• Directs & engages staff members with incoming work
• Provides record management & other administrative services for the EHG Toronto Practice, such as annual maintenance offerings and ISC registration
• Assists with Business Development initiatives for the EHG Toronto practice as well EHG Toronto supported sponsorships
• Ad-hoc duties as needed to ensure a smooth running of the practice
• Acts as a liaison for external sponsorships
• Works closely with other departments throughout the firm, such as, marketing, client development, business development & market recognition teams
• Assists with the planning and organization of internal and external events
• Assists with cross department referral requests
• Proactive in implementing practice processes
• Assists with practice innovation and initiatives

Position Requirements :

Education and Experience

University or college diploma (preferably in business or paralegal studies) plus a minimum of two to three years of relevant experience. An equivalent combination of education, training and experience may be acceptable.

Knowledge and Skills

• Proactive, highly organized, detail orientated and ability to manage a high volume of tasks
• Discretion and a strong client service orientation are essential
• Excellent problem-solving skills
• Extremely well organized with superb attention to detail
• Disciplined execution and follow through; excellent time management skills are essential
• Strong interpersonal skills with the ability to build relationships
• A team player who also works well independently
• Strong ability to learn existing business practices
• Excellent oral and written communication skills
• Must be a self-starter and be highly motivated to handle a fast-paced environment
• Proficient in MS Office

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls / emails please.

LI-Hybrid

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