Practice Group Manager - Regulatory

Sidley Austin LLP; Port McNicoll; On-site; CAD 175,000 - 250,000; Full time

Job summary

An established industry player is seeking a dedicated administrative manager to support its Regulatory Practice Group. This pivotal role involves overseeing essential functions such as time entry, billing, and staffing assignments, ensuring that practice group leaders can focus on their legal work. The ideal candidate will possess strong organizational and communication skills, thrive in a fast-paced environment, and have a background in corporate or law firm settings. This position offers a unique opportunity to contribute to a collaborative team, enhancing the quality of service provided to both lawyers and clients. If you're ready to make a significant impact in a dynamic legal environment, this role could be the perfect fit for you.

Qualifications

• Bachelor's degree required; Juris Doctor preferred.
• Experience in a corporate or law firm environment is essential.

Responsibilities

• Manage administrative support for the Regulatory Practice Group.
• Facilitate time entry and billing processes for attorneys.

Skills

Organizational Skills

Time Management

Communication Skills

Analytical Skills

Problem-Solving Skills

Interpersonal Skills

Education

Bachelor's Degree

Juris Doctor (Preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Summary

The purpose of this position is to manage the administrative support of the Regulatory Practice Group, allowing practice group leaders to focus on leading the practice group and on practicing law. This position supports practice group leaders in the development and implementation of strategic initiatives; provides a seamless quality of service to lawyers and timekeeping staff; fosters teamwork and provides a positive working and service environment for all involved.

Duties and Responsibilities

Practice Group Support:

• Facilitates time entry as well as billing by following up with attorneys and reporting to leadership.
• Schedules and prepares agenda for monthly partner meetings.

Work Assignments:

• Manages staffing by monitoring upcoming chargeable and business needs, identifying appropriate availability and recommending to the partners involved the associate assignments.
• Maintains oversight of current lawyer workloads.
• Ensures, while considering current assignments and based on skill levels and available bandwidth, the mix of case work gives attorneys an appropriate mix of work to grow skills in all areas of the regulatory practice group.

Human Resources:

• Works with Partners and Legal Recruiting team to define and meet hiring needs of the practice group and to coordinate lateral hiring and onboarding.
• Manages and coordinates associate evaluations and reviews that measure the specific skills of personnel in the practice group.
• Coordinates assistance in resolving lawyer conflicts and escalating to proper administrative resources.
• Assigns mentors and assures that mentors/mentees have sufficient interaction.

Professional Development:

• Works with Partners and Lawyer Training and Development to meet the education needs of the practice group.
• Reviews notices of CLE and other programs and seminars specific to the practice and suggests attendance, as needed.
• Proposes and frames in coordination with the Lawyer Training & Development Department associate training in accordance with evolving client and associate needs.

Marketing and Client Relations:

• Works with the Marketing Department for proper utilization of marketing functions, material updates, and improvements.
• Collaborates with the Marketing team on business development initiatives, including client seminars and entertainment.
• Provides feedback and information on rankings and ratings.
• Other duties as assigned.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

Target Salary Range

$175,000 - $250,000 if located in Washington, D.C. or New York.

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Education and/or Experience:

Required:

• Bachelor’s degree.
• Corporate or Law firm experience in chief of staff or similar role.
• Ability to work in a fast-paced environment and build credibility with lawyers.
• Possesses superior organizational and time-management skills, including the ability to prioritize multiple projects and meet coinciding deadlines for multiple priorities.
• Excellent written and oral communication skills, ability to work independently and be proactive.
• Strong computer skills including knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.

Preferred:

• Juris Doctor.

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills.
• Strong attention to detail.
• Good judgment.
• Strong interpersonal communication skills.
• Strong analytical and problem-solving skills.
• Able to work harmoniously and effectively with others.
• Able to preserve confidentiality and exercise discretion.
• Able to work under pressure.
• Able to manage multiple projects with competing deadlines and priorities.

Sidley Austin LLP is an Equal Opportunity Employer.