Portfolio Administrator

Scotiabank; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

Scotiabank is seeking a Portfolio Administrator to act as a subject matter expert in derivative processing, settlements, collateral management and account documentation. You will support middle office functions, monitor post-trade activities and ensure timely administration across the desk.

The role requires 3+ years securities industry experience, strong analytical abilities and proficiency with MS Office. Location: Toronto, Ontario, Canada.

Qualifications

• University degree or college diploma
• 3+ years of relevant securities industry experience
• Canadian Securities Course (CSC) is an asset
• Experience with Charles River, Simcorp Dimension, SSCNet, Markitwire, Bloomberg and OMGEO products is an asset
• Proficient in MS Office (Excel, Access)
• Strong knowledge of the securities/brokerage industry, including clearing and settlements and Margin/Collateral processing for Derivatives
• Ability to learn new tasks quickly and accurately
• Strong analytical and problem-solving skills
• Strong attention to detail
• Ability to work in a fast-paced environment with varying transaction volumes
• Strong processing skills
• Excellent client service skills
• Ability to set and achieve goals and work independently
• Discretion with sensitive information
• Prioritize and manage multiple concurrent tasks
• Effective written and verbal communication skills

Responsibilities

• Provide daily coverage on the Reconciliation desk and support Market Openings and New Account setups
• Ensure timely reconciliations between systems and external data sources
• Collaborate with compliance, legal, portfolio managers and traders
• Liaise with brokers, custodians and internal departments for portfolio administration
• Produce reports and statistics for management
• Assist in process improvements and operational enhancements
• Ensure deadlines and escalations are managed
• Support interdepartmental staff and team learning

Skills

Securities industry experience

MS Office (Excel expert)

Analytical skills

Client service

Attention to detail

Fast-paced environment

Communication skills

Discretion with sensitive information

Independent work

Multitasking

Education

University degree or college diploma

Tools

Charles River

Simcorp Dimension

SSCNet

Markitwire

Bloomberg

OMGEO

Job description

Requisition ID: 271014

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

The Portfolio Administrator will function as a subject matter expert in various functional areas including, but not limited to derivative processing and settlements, collateral management, reconciliations, and administrative functions related to account setups and documentation. They will provide day-day support for middle office functions by ensuring post trade activities are monitored and/or administered in a timely and efficient manner.

Is this role right for you? In this role you will:

• Provide daily coverage on the Reconciliation desk, supporting the team with Market Openings, Broker onboarding and New Account setups
• Ensure that any potential risk to the business is acted upon in a prompt and informed manner
• Ensure that account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources
• Participate in the review of processes to improve efficiencies, reduce cost, and mitigate risks
• Participate in the testing and implementation of operational enhancements
• Ensure deadlines are met and appropriate escalations are in place
• Adhere to departmental and company policies and procedures, ensuring compliance
• Provide support to interdepartmental staff as required
• Actively participate in team learning, development and team performance activities including team meetings and coaching sessions
• Obtain and forward outstanding documentation to appropriate departments to ensure transactions are completed efficiently and accurately
• Investigate and following up on inquiries as required
• Collaborate with compliance, legal, portfolio managers, traders, etc. as required
• Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to portfolio administration activities
• Provide reports and statistical information to management as require
• Perform ad hoc duties as assigned

Skills

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• University degree or college diploma
• 3+ years of relevant securities industry experience
• Canadian Securities Course (CSC) is an asset
• Experience with Charles River, Simcorp Dimension, SSCNet, Markitwire, Bloomberg and OMGEO products is an asset
• Proficient in MS Office (medium/expert user of Excel, familiar with Access
• Strong knowledge of the securities / brokerage industry, including clearing and settlements market processes and Margin and Collateral processing for Derivative holdings
• Ability to learn new tasks quickly and accurately
• Strong analytical and problem-solving skills
• Strong attention to detail
• An ability to work in a fast-paced environment with varying transaction volumes
• Strong processing skills
• Excellent client service skills
• An ability to set and achieve goals and work independently
• An ability to exercise discretion with sensitive information
• An ability to prioritize and manage multiple concurrent tasks
• Effective communication skills both written and verbal

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here