POA Court Support Clerk

City of Greater Sudbury; Greater Sudbury; On-site; CAD 30,000 - 60,000; Full time

Job summary

The City of Greater Sudbury is seeking a Court Clerk to support the Legal and Clerk's Services division. The role involves processing fines, assisting the public with inquiries related to Provincial Offences, and maintaining accurate court records. Successful candidates will have completed Secondary School and possess relevant legal experience, with strong communication and data entry skills. This limited position offers hourly pay from $28.85 to $33.49 and will last up to seven months.

Qualifications

• Over one year up to and including two and one-half years of related law office or legal experience.
• Successful completion of Secondary School (Grade XII) Education.
• Working knowledge of the Provincial Offences Act.

Responsibilities

• Process and balance payments for fines and provide general public assistance.
• Assist in collection of outstanding accounts and maintain court records.
• Receive and process legal documents ensuring compliance with regulations.

Skills

Data entry

Communication

Customer service

Education

Secondary School (Grade XII)

Job description

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Job Description

Section: Clerk's Services

Division: Legal and Clerk's Services

Department: Corporate Services

Initial Reporting Location: 199 Larch Street

Job Status: Limited Position

Estimated Probable Duration: Up to Seven (7) Months

Number of Vacancies: 1

Affiliation: CUPE 4705 Inside Unit

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: Group 8 - $28.85 to $33.49 per hour

The start date will follow the selection process.

Characteristic Duties: Under the supervision of the Manager of Regulated Services/Deputy City Clerk.

• Process and balance payments for fines received at the counter or by mail as well as other sources of revenue (e.g. transcripts and photocopies).
• Provide general information and assistance to the public, and law enforcement agencies with respect to Provincial Offences (e.g. court times, dates, fines, status of charges, completion of POA forms, etc.).
• Calculate amounts payable for disbursement of witness payments according to schedule of fees and expenses.
• Assist in collection of outstanding accounts receivable; prepare daily reconciliation.
• Enter ticket and other data into Integrated Court Offences Network (ICON) System and Command Centre.
• Assist citizens with alternate payment arrangements.
• Provide clerical services to ensure parking ticket revenues are processed in a timely fashion.
• Exchange information with all those involved in the court process including judiciary, prosecutors, lawyers and agents, enforcement and government agencies, citizens.
• Receive and process legal documents (e.g. Applications, Informations, Appeals, Notices of Motions, Extension).
• Respond to written inquiries (e.g. request for copies of informations/tickets, court orders, etc.) ensuring compliance with the Municipal Freedom of Information Act requirements.
• Maintain data base of court dispositions of Part I, II (tickets) and III Informations on ICON (Integrated Court Offences Network).
• Process trial requests and schedule trials for Offence Notices and Notices of Appeal; notify defendant, enforcement agency and prosecutor of particulars of trial or appeal hearing; maintain associated records.
• Prepare various dockets (e.g. Court, Fail to Respond).
• Collect and organize files for court and prepare the courtroom for court sitting.
• Record and maintain the court record in electronic format and complete the supporting documents and records.
• Relieve as Court Clerk Monitor as directed.
• Maintain various files, manuals and procedure binders related to the Provincial Offences Act.
• Maintain an adequate level of office supplies, including POA forms, tickets and process special orders.
• Act as Commissioner for taking Affidavit for the City of Greater Sudbury.
• Co-ordinate resources required for court cases (e.g. interpreters, video and/or court monitoring equipment, etc.); co-ordinate court exhibits on a daily basis, maintaining control and security of same.
• Review and sign orders and documentation relating to proceedings, under statutory signing authority. Ensure court decisions are accurately and fully incorporated in orders, pursuant to the Justice of the Peace/Judge’s endorsement.
• Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required.
  
  

Qualifications

• Successful completion of Secondary School (Grade XII) Education.
• Over one (1) year up to and including two and one-half (2½) years of related law office or legal experience.
• Working knowledge of the Provincial Offences Act.
• Knowledge of legislation and court processes and procedures including court protocol and etiquette.
• Familiarity with procedures related to court administration.
• Satisfactory key-boarding/data entry skills (60 words per minute).
• Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. file maintenance, word processing, computerized spreadsheet applications, information input and retrieval on electronic database systems, including Integrated Court Offences Network (ICON)).
• Ability to travel to area Provincial Offences courts to perform duties as courtroom clerk as required.
• Excellent use of English; verbally and in writing.
• French verbal and written skills an asset.
• Satisfactory health, attendance and former employment history.
• Physical capability to operate a vehicle safely, possession of a valid driver’s licence and have an acceptable driving record considered an asset.
  
  

Competencies: Competency Library - Level 1 Proficiency

This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.

Development opportunity range of pay: $28.04 to $32.82 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met.

How To Apply

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.

We must receive your resume before 11:59 p.m. on Wednesday, July 2, 2025. For those providing a French language resume, please also include an English version.

• Click on the Apply for Job button.
• Follow the step by step application process.
• Ensure you attached a cover letter and resume. Acceptable file types are:
• .doc
• .docx
• .txt
• .pdf
• .rtf
• Once completed, review your application and click on the Submit button.
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.
  
  

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada?

The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

Contact Us

For technical difficulties, issues, questions or accommodations with an application made online email [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

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  Legal

• Industries

  Government Administration

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