Plant Supply Administrator

Mastronardi Produce Ltd.; Kingsville; Hybrid; CAD 65,000 - 70,000; Full time

Job summary

Mastronardi Produce Ltd. in Kingsville, Ontario, is seeking a Plant Supply Administrator to support day-to-day plant supply operations across the USA and Canada.

The role focuses on record maintenance, coordinating deliveries, and managing supply documents from preparation through execution and archiving. Strong organizational skills and clear communication with internal and external stakeholders are essential for success in this office-based role.

Qualifications

• University Degree or College Diploma in Business Administration or related field.
• Fluent spoken and written English; Spanish desirable.

Responsibilities

• Maintain plant supply records and enter orders into the system.
• Coordinate deliveries with suppliers and growers.
• Prepare and issue order confirmations for sales orders.
• Document and oversee lifecycle of supply contracts and documents.
• Attend meetings with suppliers and growers; distribute meeting minutes.

Skills

Attention to detail

Organizational skills

Communication

MS Office Excel

Education

University Degree/College Diploma in Business Administration

Tools

Microsoft Office 365

Excel

Project management tools

Job description

Description

Mastronardi Produce pioneered the commercial greenhouse industry in North America, and we’re now the leading greenhouse vegetable company on the continent. Our award-winning, flavorful produce is packed under the SUNSET® brand and is available at leading grocery retailers across North America. Family owned for over 65 years, we pride ourselves on having the most flavorful products and the best people in the industry. We are constantly pushing boundaries to be a leader in fresh produce innovation. We seek individuals that demonstrate our PRIDE values (Passion, Respect, Innovation, Drive, Excellence) to help us fulfill our mission to inspire healthy living through WOW flavor experiences.

Our head office in Kingsville, ON is currently seeking a Plant Supply Administrator. This role supports the day-to-day administration of plant supply operations across the USA and Canada. Responsibilities include maintaining plant supply records, coordinating deliveries with suppliers and growers, and populating and overseeing lifecycle of supply documents from preparation through execution and archiving. Strong organizational skills and clear communication with internal and external stakeholders are essential.

Values

To perform the job successfully, the incumbent’s behavior must be consistent with the PRIDE values expected of all Mastronardi Produce employees: be Passionate; have Respect; be Innovative; be Driven and strive for Excellence.

Primary Responsibilities

Plant Supply Coordination

• Maintain plant order records, ensuring all orders are accurately entered into system.


• Prepare and issue order confirmations for all confirmed sales orders.


• Coordinate plant dispatches with suppliers and growers.


• Assist with coordinating transportation logistics between growers and suppliers.


• Document outgoing shipments, creating dispatch records and obtaining signed delivery confirmations.


• Manage the return of shipping materials and issue invoices for unreturned materials.


• Review plant invoices weekly to verify alignment with dispatched material, flagging discrepancies.


• Record and track grower claims, following up to ensure timely resolution.

Document Administration

• Populate and prepare documents using the company's contract management system.


• Manage task list, tracking deadlines to ensure on-time distribution and execution of documents.


• Monitor agreement lifecycle, including renewal dates of supply contracts and upcoming deadlines.


• Provide weekly status updates on agreements pending countersignature.


• Maintain planting data and plant stock records in plant supply locations.


• Attend meetings with suppliers and growers, preparing and distributing minutes as required.


• Support ad-hoc projects including data analysis, presentations, and meeting coordination.

• University Degree/College Diploma in Business Administration or relevant field


• Fluent spoken and written English; Spanish desirable.

Specific Knowledge, Skills and Abilities Required

• High attention to detail with strong organizational and time management skills.


• Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders.


• Self-directed, able to manage competing priorities independently under pressure.


• Proficient in Microsoft Office 365, particularly Excel; experience with project management tools is desirable.

Working Conditions

• Typical office environment.


• May periodically travel to visit company greenhouses in USA and Canada.

Please note: Mastronardi Produce has accommodation processes and policies in place and provides accommodation for employees with disabilities. If you require a specific accommodation because of a disability or documented medical need, please contact the Human Resource office so that arrangements can be made for the appropriate accommodation to be put in place.

Salary range is $65k/yr-$70k/yr CAD

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