PLANNING & REGULATIONS ADMINISTRATIVE ASSISTANT – 2 Year Contract

YMCA; Owen Sound; On-site; Full time

Job summary

Grey Sauble Conservation Authority is seeking a Planning & Regulations Administrative Assistant. This role offers a chance to contribute positively to the community while managing office operations, customer service, and data management. Applicants should have a diploma in administration, with skills in Microsoft Office and GIS. The position is a two-year contract with a starting salary of $26.02/hour, working in a scenic natural environment.

Benefits

Opportunity for enrollment in OMERS pension fund

Close-knit team environment

Qualifications

• Graduation from a recognized college program in administration.
• Proficiency in Microsoft Office Suite and email.
• Knowledge of document management and payment systems.

Responsibilities

• Provide administrative support for day-to-day operations.
• Respond to inquiries, phone calls, and emails.
• Assist with invoicing and fee tracking.

Skills

Communication

Organizational Skills

Customer Service

Judgement

Education

Diploma in Administration

Diploma in Planning or Related Discipline

Tools

Microsoft Office Suite

Adobe Acrobat

Document Management Software

Geographic Information Systems (GIS)

Job description

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Grey Sauble Conservation Authority is seeking to fill the position of Planning & Regulations
Administrative Assistant. This is a two-year contract position with the possibility of extension.

Who are we?

Grey Sauble Conservation Authority (GSCA) is one of Ontario’s 36 conservation authorities
dedicated to protecting, restoring and enhancing our local natural environment. GSCA is a
community-based environmental agency which owns and manages 11,734 hectares (28,995
acres) of some of the most scenic and environmentally sensitive lands in Ontario. For over 65
years, GSCA has been offering local renewable natural resource programs and services to its
watershed municipalities and landowners. We care for the five major watersheds and several
lake fringe watersheds within Grey and Bruce Counties. We are inspired to make a difference,
and we work to inspire a strong appreciation for nature within our communities.

Who are you?

You are a dedicated professional who can provide a positive client-centric experience through
strong communication and organizational skills. You possess an outgoing personality that
allows you to work effectively with multiple partners, stakeholders, and team members. You
want a career that allows you to make a difference in your community.

Why work for us?

GSCA’s Administrative Office is situated on over 200 hectares of natural wilderness, complete
with over seven kilometres of hiking trails and one of southern Ontario’s most magnificent
waterfalls. We offer competitive public sector pay and the opportunity for enrollment in the
Ontario Municipal Employees Retirement System (OMERS) pension fund. Joining GSCA means
that you will be part of a small, closely knit team, you will know your co-workers by name, will
make fast friends, and will have direct access to the considerable knowledge of these
individuals.

Summary of Functions

Reporting directly to the Manager of Environmental Planning, this position is involved in
assisting the day-to-day operations of the Environmental Planning Department by providing
front-line customer service, maintaining file management systems, data entry, formatting and
reporting on departmental statistics, assisting with invoicing, fee processing, and providing
additional support and backfilling for GSCA’s Administrative Assistant.

ELIGIBILITY REQUIREMENTS

• Graduation from a recognized college program in administration (typically two-year
  program). A diploma in planning or other related discipline or an equivalent level of
  knowledge and skills acquired through work experience will also be considered.
• Proficiency with using email, Microsoft Office Suite, and Adobe Acrobat or PDF
  Exchange Editor.
• Knowledge of document management software and payment systems.
• Familiarity with the use of Geographic Information Systems (GIS), development plans,
  property survey and mapping.
• Basic understanding of the role and mandate of Conservation Authorities.
• Demonstrated tact, good judgement and effective communication skills.
• First Aid certification and possession of a valid Class ‘G’ Ontario Driver’s License are
  considered assets.

SUMMARY OF MAJOR TASKS

• Administrative support for day-to-day operations of the Environmental Planning Department.
• Provide front-line customer service responding to inquiries, phone calls, emails and in-person walk ins.
• Screen and respond to incoming real estate agent and property clearances.
• Assist with invoicing, payments and fee tracking.
• Provide backfill and support for GSCA’s Administrative Assistant as necessary and/or
  requested.

ADDITIONAL INFORMATION

This position works 35 hours, Monday to Friday at the GSCA Administration Head Office with
occasional evenings and weekends required. Please note, our office has relocated temporarily
while the Head Office is under renovation. The temporary working location is 901 3rd Avenue
East, Suite 215, City of Owen Sound (above the Post Office). Renovations are expected to be
completed in early 2026. A full listing of the position requirements and responsibilities is
available on Grey Sauble Conservation Authority’s website:
https://www.greysauble.on.ca/about-us/employment-opportunities/.

Starting salary: $26.02 hourly

Forward resume by 4:00pm on July 4, 2025 to:
Grey Sauble Conservation Authority
237897 Inglis Falls Road
Owen Sound, ON N4K 5N6
Email: [e-mail]

Both a resume and cover letter are required. Please quote “Planning & Regulations
Administrative Assistant” on resume and cover letter. Resumes/letters submitted
electronically must be submitted in pdf format.

Anticipated Start Date: August 2025

We thank all applicants for their interest. However, only those selected for an interview will be
contacted. No phone calls, please. Late applications will not be considered.

GSCA is an Equal Opportunity Employer. In accordance with AODA (Accessibility for Ontarians
with Disabilities Act, 2005), GSCA will provide accommodations throughout the recruitment,
selection and/or assessment process to applicants with disabilities. If you require disability –
related accommodations, please inform GSCA Administrative staff. All personal information is
collected under the authority of the municipal Freedom of Information and Protection of Privacy
Act

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