Planning Clerk

County of Grande Prairie No. 1; Clairmont; On-site; CAD 80,000 - 100,000; Full time

Job summary

A local government authority in Clairmont, Alberta is seeking a Planning Clerk to assist with planning and development services. The role involves handling applications, permits, and providing customer service to landowners and developers. Ideal candidates should possess a post-secondary certificate in a related field and exhibit strong communication skills. This full-time position offers a competitive wage and benefits, promoting a safe workplace with room for professional development.

Benefits

Pension

Benefits

Vacation

Professional development support

Qualifications

• 3-5 years of administrative or similar experience.
• Knowledge of Alberta legal descriptions, land titles, and survey plans.
• Familiarity with the Municipal Government Act and Safety Codes Act.

Responsibilities

• Receiving and entering data for applications and permits.
• Generating circulations and public notifications.
• Responding to inquiries via in person, phone, and email.

Skills

Communication skills

Time management

Organizational skills

Education

Post-secondary certificate in a Planning-related field

Tools

MS Office

SPIN

Web-based GIS searches

Job description

Job Description

Under the direction of the Director, Land and Development Services, the Planning Clerk role is a paraprofessional position similar to a technician, primarily performing routine administrative tasks but also possessing the skills, knowledge, and experience to carry out professional-level duties of limited complexity, comparable to a junior or entry-level Planner.

The Planning Clerk should have a broad understanding of development conditions, land use, Safety Codes, and the municipal regulatory framework, including the impacts of decisions on other departments and the community. The role serves as the front-line customer service provider for Planning and Development Services, assisting applicants, landowners, developers, and agencies with land use and building construction matters. The Planning Clerk can explain the permit application process for development, building, trades permits, rezoning, and subdivision processes.

Daily tasks include:

• Receiving and entering data for land use and development applications, building and trades permits, subdivision, and other planning applications.
• Assessing and collecting application fees and related charges.
• Generating and distributing circulations and public notifications.
• Conducting file searches and preparing statistical or progress reports.
• Issuing and distributing decisions and permits.
• Responding to inquiries via in person, phone, and email.

The Planning Clerk also coordinates and monitors condition sign-offs for subdivision approvals, including drafting documents such as caveats and restrictive covenants for registration with Land Titles.

As the recording secretary for the County’s Municipal Planning Commission, the Planning Clerk creates and distributes agendas and minutes and manages scheduling and invitations for hybrid meetings.

The ideal candidate is community-minded, able to collaborate effectively, and capable of objectively analyzing information and applying policies and legislation consistently. They should be adaptable, able to shift focus quickly, and handle interruptions efficiently.

Strong communication skills, proficiency in time management, organization, and attention to detail are essential. Traits such as diligence and goal-orientation will help a candidate succeed in this role.

Qualifications

• Post-secondary certificate in a Planning-related field or 3-5 years of administrative or similar experience.
• Ability to manage interruptions in a fast-paced environment.
• Knowledge of Alberta legal descriptions, land titles, and survey plans.
• Willingness to embrace technology.
• Proficiency in MS Office.
• Experience with SPIN and web-based GIS searches is beneficial.
• Familiarity with the Municipal Government Act, Safety Codes Act, and other applicable provincial and federal statutes.

Additional Information

What We Offer: Full-time, permanent position with a competitive compensation package, including pension, benefits, and vacation. We support professional development and foster an engaging work environment.

Work Schedule: 35 hours/week, Monday to Friday, 8:30 am to 4:30 pm, with limited overtime. Work is based in an open shared office environment.

Pay Rate: $38.51 - $45.31 per hour

Closing Date: August 10, 2025

We promote a safe, healthy, scent-free workplace. Only shortlisted candidates will be contacted. We value fair, inclusive hiring practices and welcome applications from all qualified individuals. For accommodations, contact [e-mail].

Note: This posting may be used for future vacancies or to fill multiple positions and may remain open until suitable candidates are found.

Applicants will receive a confirmation email upon application submission. Additional information requests will be made if necessary. Due to high volume, inquiries are only answered at the interview stage.