Planning Clerk

Hastings Heritage Trail; Central Ontario; On-site; CAD 47,000 - 53,000; Full time

Job summary

A leading county organization is seeking a full-time Planning Clerk to support the Director of Planning. Responsibilities include office assistance, document preparation, and maintaining databases. Candidates should have a two-year diploma, organizational skills, and experience in an office environment. This unionized position offers a competitive salary with normal working hours from Monday to Friday.

Qualifications

• Minimum of two years of experience in an office environment dealing with the public.
• Ability to remain courteous and capable of handling complex situations.
• Ability to complete tasks with high level of accuracy.

Responsibilities

• Provide general office assistance to the Director and staff.
• Prepare and distribute various documents related to the County Official Plan.
• Maintain the E911 civic addressing database.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office

Education

Two year Business or Office Administration Diploma

AMCTO Planning Administration Course

Job description

Our Planning and Economic Development Department has an opening for a full-time Planning Clerk. This is a unionized position reporting to the Director of Planning.

Hastings County is situated on the traditional territory of many nations including the Huron-Wendat and the Haudenosaunee peoples. The County also acknowledges the Mohawk and Algonquin nations whose traditional and unceded territory Hastings County is located on.
Geographically it is the second largest county in Ontario, stretching almost 160 kilometers from the Bay of Quinte in the south to the edge of Algonquin Park in the north. Including the cities of Belleville and Quinte West, more than 145,000 people make Hastings County their home. With easy access into the cities of Toronto, Ottawa and Montreal either by road or rail Hastings County is strategically located.
If you have a family, our elementary and secondary school systems provide high quality education through the Hastings Prince Edward Public and the Limestone School Boards. Hastings County is also proud to be the home of Loyalist College, one of Ontario’s premier community colleges offering a wide range of diploma and degree programs.
Residents’ health care needs are served by Quinte Health Care Corporation (QHC) and family health teams throughout the County. QHC runs three hospitals in the Town of Bancroft and cities of Belleville and Quinte West. It also owns and operates a hospital in Picton in Prince Edward County.
If you are urban focused, the cities of Belleville and Quinte West along the Bay of Quinte shoreline provide municipal services to more than 100,000 residents as well a wide range of shopping amenities, sporting venues and other cultural attractions. If rural living suits you best, Hastings County can meet your needs. Our 14 member municipalities have all that you will require including a range of housing types, shopping, entertainment, schools and access to outdoor recreational amenities including an extensive trail system that connects to other counties in our region.

DUTIES:

•Provide general office assistance to the Director and other Department staff including date stamping, filing and sorting and distributing both incoming and outgoing mail.
•Help P & D staff prepare, copy, compile and distribute various documents, advertisements and/or information pertaining to the County Official Plan (including amendments thereto), local municipal zoning by-laws and plans of sub-division and other planning, E911, GIS and economic development related matters as required.
•Prepare and submit monthly items to the Clerk’s Department for inclusion in the Planning Committee agendas including the information correspondence list and the notice of zoning by-laws list.
•Schedule appointments and reserve meeting rooms for the Director and other department staff.
•Provide counter and telephone reception and respond to general inquiries.
•Responsible for ordering office supplies and preparing/coordinating all P&D invoices, bank deposits, accounts payable, staff mileage/travel expense claims, etc. for the Director’s (or designate’ s) approval and forwarding to the Treasury Department for processing.
•Coordinate and forward the P&D staff time sheets to the Human Resources Department in a timely manner.
•Maintain the E911 civic addressing data base for the member municipalities in the County to ensure completeness and accuracy. Together with appropriate member municipality and county staff, address any questions or concerns regarding E911 civic addressing.
•Obtain historical septic records from off-site storage and forward to members of the general public in response to their requests for the information.
•Other duties as may be required from time to time.

MINIMUM QUALIFICATIONS AND EXPERIENCE:
•Two year Business of Office Administration Diploma from an accredited college.
•AMCTO Planning Administration Course or willingness to complete within a reasonable timeframe.
•One to two years experience in an office environment. and dealing with the public.
•Demonstrated ability to be remain courteous and capable of dealing with people in complex and difficult situations.
•Exceptional organizational skills.
•Ability to complete tasks with a high level of accuracy.
•Proficient in the use of Microsoft Office.
•Ability to take initiative, prioritize and work on multiple projects at the same time.

HOURS OF WORK:

• Normal hours of work are Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours/week).

WAGE RANGE: $47,790.35 - $52,507.95 per annum

Interested candidates may submit their resume and covering letter no later than
Wednesday, June 18th by 4pm

Colleen Dunham
A/Human Resources Advisor
Talent Management & Acquisition

“The County of Hastings is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Please contact us if you require this posting in an alternate format. If contacted for an employment opportunity, please advise Human Resources if you require accommodation. The successful candidate will be required to provide a clear Criminal Record Check and/or Vulnerable Sector Check.”

Information

Department

Planning & Development

Category

Full Time

Job Status

Open

Region

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Email

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