Physician Resource Manager

Dalhousie University; Halifax; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Dalhousie University is seeking a Physician Resource Manager to oversee recruitment and HR processes within the Department of Psychiatry. This role involves managing faculty appointments and developing position-related documentation, with eligibility for hybrid work. Ideal candidates will possess an undergraduate degree and relevant experience in a medical or academic setting, along with strong communication and organizational skills.

Benefits

Defined benefit pension plan

Health and dental plans

Health spending account

Employee and family assistance program

Tuition assistance program

Qualifications

• 3-5 years’ relevant experience in a medical or academic setting.
• Experience in human resource management and international recruitment.
• Proficient in communication, organization, and analytical tasks.

Responsibilities

• Manage recruitment and appointment process for faculty positions.
• Develop position descriptions and lead competition process.
• Oversee the credentialing and performance measurement processes.

Skills

Interpersonal skills

Communication skills

Analytical skills

Organizational skills

Computer skills

Education

Undergraduate degree in related field

HR certificate and/or CPHR designation

Job description

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University, Faculty of Medicine, the Central Zone of Nova Scotia Health ( NSH ) and IWK Health. Reporting to theChief Operating Officer and working closely with the department head and the chair of the Human Resource Committee, the Physician Resource Manager will manage departmental physician resource processes including recruitment, probation, Individual Practice Profile ( IPP ), and annual performance measurement processes.

Key Responsibilities

• Manage the recruitment and appointment process of Canadian and non-Canadian faculty, Canada Research Chair competitions, academic leadership positions and non-physician faculty including the approval process for Academic Funding Plan physician positions.
• Develop position descriptions, advertisements, hospital impact analyses and other documentation. Lead all stages of the competition process. Prepare letters of offer and locum and hospitalist contracts. Approve expenditures related to recruitment and relocation of recruits.
• Manage annual IPP process including compliance with the Faculty’s Career Path Profile process. Work with department head and HR committee to develop and revise documentation and identify metrics. Manage and implement a physician performance measurement process for AFP faculty within the IPP process.
• Manage own support staff and oversee contracts for department research staff including the full recruitment process. Organize orientation and office set-up, ensure annual performance reviews are completed, and oversee payroll documentation completion.
• Serve as an HR expert for department senior management and an important liaison between the department and NSH and IWK Health. Act as resource to potential and current faculty members.
• Oversee the credentialing process, faculty appointment process, promotions & tenure process, orientation process, HR Information system. Troubleshoot issues as required.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree in related field (e.g. business or public administration, human resources) plus approximately three to five years’ relevant experience (or an equivalent combination of training and experience).
• Experience in a medical or academic setting as well as in human resource management including performance management of professionals, international recruitment, licensing, and professional credentialing as well as experience in a supervisory role.
• Excellent interpersonal and communication (verbal and written) skills.
• Strong organizational and analytical skills.
• Strong computer skills including the ability to learn new programs and effectively utilize word processing, database, and spreadsheet software.

Assets

• HR certificate and/or CPHR designation.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

- Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Adaptability
- Communication

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

Résumé / Curriculum Vitae (CV)

Optional Documents

Cover Letter