Physical Education/Recreation Operations Coordinator

Colgate University; Rankin; On-site; CAD 30,000 - 60,000; Part time

Job summary

A prestigious educational institution in Ontario is looking for a Part-Time Physical Education/Recreation Operations Coordinator. This role involves coordinating daily operations, managing records, and assisting with onboarding staff. Applicants should have at least one year of administrative experience, strong communication skills, and a detail-oriented approach. The position offers a competitive hourly wage and requires on-site presence.

Benefits

Medical benefits

Dental benefits

Vision benefits

Paid time off

Gym discounts

Qualifications

• Minimum of one year of administrative experience with progressive responsibilities.
• Strong judgment and problem-solving skills.
• Ability to manage multiple tasks and priorities.

Responsibilities

• Coordinate the daily operations of the department.
• Assist with onboarding new employees.
• Manage department records and analyze data.

Skills

Administrative experience

Detail-oriented

Event planning

Customer service

Communication skills

Microsoft Office Suite

Google Suite

Education

Associate's degree

Bachelor's degree

Job description

Overview

Position Information

Job Category Support Staff
Position Title Physical Education/Recreation Operations Coordinator
Full Time/Part Time Part Time
Division Athletics
Department Recreation Sports
Location On-Site – expected to work fully at the designated campus/office location.
Hiring Wage/Salary Range $20.00 - $22.00 / hour

Responsibilities

• Coordinate the daily operations of the department; coordinate with vendors and service providers.
• Assist with onboarding new employees; manage calendars, itineraries, contacts and correspondence of the department.
• Maintain adequate office supplies and other material required for the operation of the department, including researching services and pricing, processing quotes, creating PO’s and requisitions, and submitting for timely payment.
• Greet visitors and maintain a welcoming reception area; respond to requests for information and refer to other resources as appropriate.
• Plan and execute department events and functions, including travel arrangements and all aspects of the Club Sports Program (e.g., travel/housing arrangements, league/registration fees, facility reservations).
• Manage department records, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.
• Oversee departmental communication (website maintenance, newsletters, posters, invitations, etc.) and building/room scheduling and service requests as required.
• Coordinate work and/or schedules of student or casual wage employees, including processing web time entry.
• Monitor departmental budgets and report on status, variances, and potential issues.
• Assist with the daily operations and coordination of Physical Education & Fitness programming and offerings.
• Support special projects and committees as assigned.

Qualifications

• A minimum of one year of administrative experience with progressive responsibilities is required.
• A detail-oriented approach is required.
• Must be able to schedule and coordinate banquets and other events.
• Must be able to work well in a high foot traffic area.
• Flexibility and the ability to manage multiple tasks and priorities are crucial.
• Strong judgment, communication and problem-solving skills in a fast-paced, department servicing students, staff, and community members.
• Solid skills with Microsoft Office Suite and ability to compile data for reports; demonstrated Google Suite experience.
• Excellent verbal and written communication skills and high attention to detail.
• Strong customer service experience and the ability to professionally greet staff, visitors and students, and coordinate requests with multiple stakeholders.
• Strong aptitude for seeking higher education recreation industry knowledge and Colgate University organizational knowledge.
• Must be capable of working collegially with diverse groups of faculty, staff, students, and community members.

Preferred Qualifications

• Three or more years of administrative experience is preferred.

Education

A minimum of an Associate’s degree is required, or a combination of education and experience yielding comparable skills. A Bachelor’s degree is preferred.

Certifications

Offer Determination

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Physical Requirements

Other Information

Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA , ECAC , and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA , ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate fully in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for termination with cause.

Benefits

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.

Department Statement

The Division of Physical Education, Recreation & Athletics seeks to be a welcoming and diverse association of students, coaches, staff, alumni and fans in which all people are treated equitably and respectfully, and can contribute fully to our success; we share common goals, we affirm open communication and civility, we honor the sacredness of each person, we accept responsibility to act for the common good, we care for and serve one another, and we honor our history while celebrating our evolution; we strive to consistently perform at the upper range of our potential, to get better every day with a goal to win – to win in competition, in the classroom, in the community and in the lives of every member of the Colgate Community.

Accountabilities

This position is full-time (37.5 hrs/week), 10 months each year, typically off mid-June to mid-August based on the needs of the department. Responsibilities include coordination of the daily operations of the department.

Specific Accountabilities Include

• Greet visitors and ensure reception area creates a welcoming environment;
• Ensure efficient execution of administrative procedures and processes central to the department;
• Respond in a timely manner to requests for information and refer to other resources as appropriate;
• Manage calendars, itineraries, contacts and correspondence of department;
• Coordinate with vendors and service providers;
• Assist with onboarding new employees; and
• Maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO’s and requisitions and submitting for timely payment.

Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.

Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.

Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.

Monitor departmental budgets and report on status, variances, and potential issues.

Responsible for building and/or room scheduling and service requests, as required.

Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.

Responsible for the planning and execution of department events and functions, including all aspects of the Club Sports Program, such as travel/housing arrangements, payment of league/registration fees, facility reservations, etc.

Assist with the daily operations and coordination of Physical Education & Fitness programming and offerings.

May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.

Posting Details

Requisition Number 2025S075Posting
Temporary No

Job Open Date / Close

Job Open Date 09/12/2025
Open Until Filled Yes

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

Clery Act

CAMPUS CRIME REPORTING AND STATISTICS: The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the U.S. Department of Education for the previous three years concerning crimes on-campus, certain off-campus buildings or property owned or controlled by Colgate University, and on public property within, or immediately adjacent to and accessible from, the campus. It also includes policies concerning campus security and fire safety. Access the report at the Clery Compliance page or request via [e-mail].