Photoshoot Coordinator (creative/photo/video shoots) | Poppy & Peonies

Bloom; Vancouver; On-site; CAD 70,000 - 80,000; Full time

Job summary

An established industry player is seeking a Production Coordinator to drive the execution of brand photoshoots. This role requires excellent project management and communication skills, as you will oversee logistics, vendor coordination, and creative alignment for visual content production. The ideal candidate is detail-oriented, thrives in fast-paced environments, and has a passion for storytelling through visual media. Join a dynamic team committed to creating impactful content while enjoying a flexible work environment that includes remote and in-person collaboration. This is a fantastic opportunity to contribute to a brand that values creativity and sustainability.

Benefits

3 weeks paid vacation

5 additional flex days

Summer Fridays

$1,500 annual health spending account

$250 annual period & menstrual budget

$1,000 annual allowance towards products

$400 home office setup allowance

Qualifications

• Experience in shoot production or creative operations, preferably in fashion or lifestyle.
• Strong project management skills and ability to manage multiple tasks.

Responsibilities

• Lead logistics for photoshoots, including scheduling and vendor management.
• Coordinate with teams to align on shoot objectives and ensure smooth execution.

Skills

Shoot production

Content creation

Project management

Communication

Collaboration

Problem-solving

Attention to detail

Creativity

Job description

Bloom is a full-service workplace design consultancy representing Poppy & Peonies on their search for a Production Coordinator to join their team. As Talent Advisors, we will be the liaison between Poppy & Peonies and yourself during this recruitment process. We do not use fancy tech to search through resumes at Bloom; every resume is reviewed by a human to ensure that we attain a consistent and equitable interview process. You will directly join our client’s team if you are selected as the successful candidate. We look forward to seeing your application!

About Poppy & Peonies

Hi, I’m Natalie Dusome, Founder and CEO of Poppy & Peonies, a fun and energetic brand that believes styles and function should co-exist. We’re passionate about creating practical pieces that help make life a little easier and lighten the load, literally.

Building Poppy & Peonies has been a wild adventure. The journey began when my daughter Poppy was born and my accessories no longer worked with my new life as a mom, I needed bags with pockets and organization that looked cool and had functionality. I couldn’t find it, so I decided to create it, and in 2015 Poppy & Peonies was born.

We believe in our responsibility to care for our environment and we are passionate about preserving the health and welfare of our planet. All of our bags are made from high-quality vegan leather, and our entire product line is vegan, cruelty-free, and PETA-approved. We ship our products plastic-free and we use a combination of recycled, compostable, and biodegradable materials to mitigate shipping waste.

About the Role

As our Production Coordinator, you’ll be the driving force behind the seamless execution of all brand photoshoots at Poppy & Peonies. Reporting to the VP of Marketing, you'll own the planning, logistics, and execution of visual content production, ensuring every shoot is delivered on time, on budget, and aligned with our creative vision.

Responsibilities

• Leading all logistics for photoshoots, including scheduling, call sheets, transportation, and timelines.
• Sourcing and securing vendors such as studios, photographers, equipment rentals, and hair & makeup artists.
• Managing samples and styling products — including steaming, organizing, and coordinating returns.
• Creating and distributing pre-production materials like mood boards, shot lists, and production schedules.
• Coordinating with creative, marketing, and product teams to align on shoot objectives and vision.
• Acting as the point of contact on set to ensure smooth day-of execution and real-time problem-solving.
• Maintaining a detailed production calendar and tracking shoot-related deadlines.
• Overseeing post-shoot organization, including file delivery, asset management, and tracking usage rights.
• Contributing to creative ideation and recommending new approaches informed by industry trends.
• Supporting social media content capture and behind-the-scenes documentation when needed.

What You Bring to the Table

• You have experience in shoot production, content creation, or creative operations—preferably in fashion, lifestyle, or ecommerce.
• You are an excellent communicator and collaborator who can manage multiple moving parts with ease.
• You have strong project management skills, with the ability to prioritize and pivot in a fast-paced environment.
• You have experience managing timelines, budgets, and external vendors.
• You are passionate about storytelling through visual content and bringing creative concepts to life.
• You have an eye for detail and thrive in structured, well-organized workflows.
• You are calm under pressure and proactive in solving day-of challenges.
• Your background may include photography, styling, or creative direction (a strong asset but not required).
• You are a team player who brings positive energy and a solutions-first mindset.

The Recruitment Process

• Video screen with Agnes, Talent Advisor from Bloom
• Video Interview with Sola Desgagne (VP, Marketing)
• Take Home Assignment
• Video Interview with Natalie Dusome (Founder + CEO of Poppy & Peonies)
• Reference Checks
• Offer

Location

• This role is based in our Vancouver, Canada office and will be a mix of remote and in-person. Additionally, the position involves domestic and international travel for photoshoots, events, and team retreats.

Salary and Total Rewards

• Annual Salary ranges from $70,000 - $80,000 CAD
• 3 weeks of paid vacation per year
• 5 additional flex days
• Summer Fridays
• $1,500 CAD annual health spending account
• $250 CAD annual period & menstrual budget
• $1,000 CAD annual allowance towards Poppy & Peonies product
• $400 CAD home office setup allowance

At Bloom, we see conversations around compensation as a continuous discussion. We encourage you to share your desired compensation early in the interview process, but we also understand that as you learn more about the role and the full benefits package, your expectations might evolve.

Like Bloom, Poppy & Peonies is committed to a fair and equitable hiring process for all candidates. To apply, please submit your application via Bloom.

How We Hire

Poppy & Peonies is committed to a fair and equitable hiring process for all candidates. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs.