Philanthropy Coordinator

St. Paul's Foundation; Vancouver; Hybrid; CAD 57,000 - 70,000; Full time

Benefits offered by this job

Extended Health Benefits

BC Municipal Pension Plan eligibility

Job summary

St. Paul’s Foundation in Vancouver is seeking a Philanthropy Coordinator to support major gifts, donor relations, and fundraising initiatives.

You will partner with clinicians, researchers, and leadership to ensure a seamless donor experience and accurate gift processing within our CRM systems. The role focuses on tracking engagement, coordinating proposals and reports, and contributing to campaigns that advance patient care and medical research across BC.

Qualifications

• Postsecondary education in fundraising, communications, business or healthcare administration, or related field is required.
• 2–4 years of fundraising, development operations, or donor relations experience, including supporting major or leadership gifts.
• Experience in hospital foundations, healthcare charities, or academic medical settings is preferred.
• Knowledge of gift types (pledges, multiyear commitments, restricted gifts, planned giving) is preferred.
• Proficiency with CRM/database systems (Raiser’s Edge, Salesforce) and Microsoft Office is required.

Responsibilities

• Coordinate activities with the Major Gifts team to advance patient care, research, and capital priorities.
• Maintain donor and prospect records, support research and briefing materials for meetings.
• Coordinate gift processing and ensure compliance with donor intent and policies.
• Assist in developing proposals, funding requests, and donor reports to show impact.
• Record donor interactions and gift activity in the CRM to support stewardship and reporting.
• Support donor engagement through events, communications, and stewardship activities.
• Monitor CRM data quality and generate reports on donor activity and fundraising performance.
• Collaborate with clinical partners to align donor funds with donor intent and patient care improvements.

Skills

Fundraising experience

Donor relations

CRM proficiency

Communication

Education

Postsecondary education in fundraising, communications, business or healthcare administration

Tools

Raiser’s Edge

Salesforce

Microsoft Office

Job description

Annual Salary Range:

Range $57,000 to $70,000. Typical hiring range $60,000 to $67,000

Employment Type:

Permanent, Full-Time

Location:

Hybrid (2-3 days in office per week)

Benefits:

Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Philanthropy Coordinator supports major gifts at St. Paul’s Foundation by helping fundraisers and leaders cultivate strong, lasting relationships with donors. The role ensures donors have a meaningful and seamless experience as they invest in healthcare, research, and patient care across BC, collaborating closely with clinicians, researchers, and senior leadership. Responsibilities include tracking donor engagement, coordinating gift processing, and contributing to the planning and execution of initiatives that advance patient care and medical research. The role supports major gift strategies that bring critical healthcare projects and research to life.

Key Responsibilities

• Support the Major Gifts team by coordinating activities, tracking strategies, and assisting with the planning and execution of initiatives that advance patient care, research, and capital priorities
• Maintain accurate donor and prospect records, support research and prospecting, and prepare briefing materials for meetings and solicitations.
• Coordinate gift processing and documentation, ensuring compliance with donor intent, organizational policies, and fundraising standards.
• Assist in the development and submission of proposals, funding requests, and donor reports that demonstrate their philanthropic impact.
• Accurately record and maintain donor interactions, communications, and gift activity in the organization’s CRM system to ensure data integrity, support stewardship efforts, and enable effective reporting and relationship management.
• Support donor engagement through event coordination, communications, and stewardship activities.
• Monitor customer relationship management (CRM) data quality, generate reports on donor activity and fundraising performance, and contribute to process improvement and best practices.
• Collaborate across teams, including fundraisers, clinical leaders, and researchers, to align fundraising efforts and ensure a seamless donor experience.
• Collaborate with clinical partners to ensure donor funds are administered in alignment with donor intent and support enhancements to patient care.
• Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

• Successful completion of postsecondary education in fundraising, communications, business or healthcare administration, or a related field, or equivalent combination of education and experience, required.
• A minimum of 2–4 years of experience in fundraising, development operations, or donor relations, including supporting major or leadership gifts, required.
• Experience in a hospital foundation, healthcare charity, or academic medical setting, preferred.
• Knowledge of various gift types (pledges, multiyear commitments, restricted gifts, planned giving), preferred.
• Proficiency with CRM/database systems (e.g., Raiser’s Edge, Salesforce) and Microsoft Office, required.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.