Philanthropy Coordinator

Doctors Without Borders Canada; Toronto; Hybrid; CAD 65,000; Full time

Job summary

An established industry player is seeking a Philanthropy Coordinator to enhance donor experiences through efficient gift processing and support for the fundraising team. This role involves managing data accuracy, providing administrative assistance, and creating training materials. The organization values medical ethics and is committed to making a difference in the world. Join a collaborative and innovative environment that promotes equity, diversity, and inclusion while enjoying a flexible hybrid working model and generous benefits, including vacation and health spending accounts. This is a fantastic opportunity to contribute to meaningful work while developing your career.

Benefits

4 weeks of vacation

Employee and Family Assistance Program

Flexible work hours

Health Spending Account

Lifestyle Spending Account

Group insurance

5% RRSP contributions

Positive office culture

Qualifications

• Proven experience in records management, fundraising, or office administration.
• Strong computer literacy and ability to learn new software.

Responsibilities

• Manage administration of philanthropy gifts and ensure accurate data.
• Provide administrative support and document processes for the team.

Skills

Records Management

Legal Assistance

Fundraising

Office Administration

Interpersonal Skills

Communication Skills

Attention to Detail

Organizational Skills

Time Management

Fluency in English

Tools

Raiser’s Edge

Salesforce

Microsoft Office Suite

Job description

Applications will be accepted until 9:00am EDT on Monday, 6 May 2025

Salary Grade: Level 13 - $64,251 in starting year

At the core of Doctors Without Borders/Médecins Sans Frontières (MSF) Canada’s identity is a commitment to medical ethics, independence, neutrality, and impartiality. We go where people’s medical needs are greatest. These ideals have driven every aspect of our work since MSF was established in 1971.

The Philanthropy Coordinator will support the Philanthropy Team (PT) by processing gifts across the Major Giving, Corporate and Foundations, and Planned Giving units. They will report to the Manager of Fundraising Services unit and improve the donor experience by providing consistent and timely gift processing and strengthening internal fundraising systems in collaboration with the broader Fundraising department and the Finance and Administration department.

MSF Canada is looking for someone to:

• Manage the timely, accurate and effective administration of all philanthropy gifts from the point of physical or electronic mail to delivery of tax receipts. This includes uploading, managing, and filing records of this information to SharePoint and the Raisers Edge database.
• Ensure Philanthropy data is accurate and up to date, by monitoring data input by the Philanthropy team, updating profiles and working in collaboration with the Data Strategy Unit.
• Provide general administrative support for the Associate Director of Philanthropy and the Philanthropy team.
• Create and document processes, update existing process documents and provide training to Philanthropy team colleagues.

The successful candidate will bring MSF Canada:

• Demonstrated professional experience in the fields of records management, legal assistance, fundraising, or office administration.
• Strong computer literacy, including ability to use word processing, spreadsheet and database software, to search the internet for research purposes and to learn new Windows-based programs.
• Previous experience with Raiser’s Edge, Salesforce or equivalent database.
• Strong interpersonal, written and oral communications skills.
• Proven administrative skills including keen attention to detail with ability to track multiple projects at one time.
• Organizational and time management skills with a proven ability to prioritize and balance diverse workloads.
• Fluency in spoken and written English.

MSF Canada will provide:

• Starting 4 weeks' of vacation per year.
• Access to an Employee and Family Assistance Program (EFAP).
• Flexible work hours and a hybrid working model (minimum 40% in office).
• An accessible open concept, shared office space with bookable workstations and various sized meeting rooms.
• A commitment to incorporating equity, diversity, and inclusion in everything.
• 5% RRSP contributions (no employee matching required).
• Health Spending Account.
• Lifestyle Spending Account.
• Group insurance (Life, Dependent Life, AD&D).
• Peace of Mind plan (prescription drugs, accidental dental, hospital care, etc.).
• A positive and innovative office culture based on core values of humanity, integrity and results.

Candidates must be legally authorized to work in Canada; MSF Canada is not able to support or relocate candidates from outside Canada.