Pharmacy Assistant

Prairie Mountain Health; Brandon; On-site; CAD 25,000 - 33,000; Full time

Job summary

The Winnipeg Regional Health Authority is seeking a Pharmacy Assistant for Prairie Mountain Health - Brandon Regional Health Centre. The position supports daily pharmacy operations, entering patient data, filling prescriptions, checking compounds, and assisting with Pyxis maintenance.

This maternity-leave term role requires a recognized Pharmacy Assistant program, strong organizational and communication skills, and the ability to work across shifts, including days and evenings, in a hospital

Qualifications

• Pharmacy Assistant course from a recognized program.
• Ability to pass and maintain pharmacy verification.
• Driver’s license and access to a vehicle for Prairie Mountain Health duties.
• Proficiency with MS Outlook, Word, Excel and PowerPoint.

Responsibilities

• Enter patient information into the system for profiles and charges.
• Generate and review selected reports (inventory, narcotics, Pyxis).
• Fill prescriptions and check prepared medications for accuracy.
• Assist in sterile and non-sterile compounding and stock-flow control.
• Deliver medications to nursing units and maintain records.
• Support training of new pharmacy staff and maintain confidentiality.

Skills

Leadership

Communication

Time management

Organizational skills

Cultural sensitivity

Confidentiality

Independent judgment

Problem-solving

Education

Pharmacy assistant course

Driver’s license

Pharmacy technician verification

Tools

Microsoft Office

IT literacy

Vehicle for service

Job description

Site: Prairie Mountain Health -Brandon Regional Health Centre (includes CAP and CGP)

Department / Unit: Pharmacy

Job Stream: Clinical Support

Anticipated Start Date - End Date: 11/02/2026 - 01/04/2027

Reason for Term: Maternity Leave

Union : MGEU

FTE: 1.0

Anticipated Shift: Days; Evenings

Daily Hours Worked: 7.75 hour shifts

Salary: As per collective agreement

TERM NOTE: The said term position is a result of a "MATERNITY/PARENTAL LEAVE OF ABSENCE" which may expire sooner than the date indicated, subject to a minimum two (2) weeks’ notice or one (1) pay period, whichever is longer

POSITION SUMMARY:

The Pharmacy Assistant shall be accountable to the location manager and is responsible for performing the technical functions necessary for the general day-to-day operation of the department; replenishing Pyxis med stations (where applicable), filling prescriptions, checking prepared medications for accuracy, entering patient information, running reports, maintaining records, sterile and non-sterile compounding, providing technical assistance in stock-flow control, training new pharmacy staff and performing other related duties as assigned.

QUALIFICATIONS:

• Pharmacy Assistant course from a recognized program
• Other combination of education and experience may be considered
• Evidence of ability to pass and maintain pharmacy technician or pharmacy assistant verification validation
• Province of Manitoba Class 5 Driver’s License, and access to a personal vehicle to provide service within the Prairie Mountain Health
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
• Demonstrated leadership
• Demonstrated written and oral communication skills
• Ability to prioritize in a changing environment
• Strong organizational, decision making and problem-solving skills
• Ability to display independent judgment
• Ability to respect and promote a culturally diverse population
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis

RESPONSIBILITIES:

Overview:

General

1. Enters patient information into the applicable computer system for profile updates, label generation and charging purposes. Examples of information entered are: inpatient and outpatient refills, chemotherapy orders and leave of absence orders.

3. Generates and reviews selected non-patient specific reports (i.e. outpatient, inventory, statistical, narcotic, Pyxis). Reviews and adjusts reports and follows up with Pharmacist when necessary

4. Sorts and processes medications returned to pharmacy (i.e. return bin). Records, credits and returns medication to the stock location or discards medication

5. Assembles, files and maintains departmental records (i.e. prescriptions, patient profiles)

6. Performs intermediate checks on prepared medications for accuracy as per departmental procedure (i.e. strip packaged medications)

7. Directs inquiries from phone calls and visitors as applicable

8. Performs inspections of medication storage areas in pharmacy and on the nursing units for appropriate storage, cleanliness and expiry dates

10. Delivers medications to appropriate nursing units

11. Accumulates data and maintains records for departmental statistics (i.e. workload)

12. Handles cytotoxic and biological products

13. Orders stationary supplies

14. Monitors expiry of medications

15. Fills prescriptions by selecting the medication, placing it into an appropriate container and affixing the label to the container

16. Performs extemporaneous compounding as required and maintains manufacturing records

17. Prepares medications for delivery or shipping as required

18. Stores and maintains records of patients’ medications from home

19. Counts and records quantity of narcotics on hand

21. Assists the Pharmacist in dispensing prescriptions

22. Issues and delivers controlled drugs and maintains records to non-Pyxis areas. Participates in inventory reconciliation

PYXIS (where applicable)

23. Runs Pyxis reports daily at the Pyxis console and assigns new patient specific medications to Pyxis med stations as required

24. Selects medications from stock for refill and loads Pyxis med stations

25. Loads assigned medications, refills standard medications and unloads medications without orders at Pyxis med stations

26. Responds to stock out bulletins, stock critical low bulletins, picks medication and refills the medication at Pyxis med stations

27. Checks and replenishes ward stock at each nursing unit

28. Maintains adequate supply of strip packaged medications for ward replenishment

29. Assists in maintaining appropriate medications and inventory in the Pyxis med stations

30. Empties Pyxis and non-Pyxis return bins and returns inventory

31. Checks expiry dates, inspects drug storage areas, maintains ward stock lists and organizes and labels cupboards

Sterile Services

32. Assembles medications and supplies required for patient specific and bulk sterile compounding

33. Assists in the preparation of sterile products, using aseptic technique, in the Horizontal Laminar Flow Hood, and Biological Safety Cabinets.

34. Performs batch and patient specific sterile compounding (i.e. adult Total Parenteral Nutrition (TPN), pediatric TPN, large and small volume parenterals, chemotherapy, epidurals)

35. Prepares sterile compounds

36. Stocks sterile room with supplies

37. Maintains adequate inventory levels

38. Receives and verifies incoming drug shipments

39. Reconciles invoices and credits

40. Orders non-stock supplies

41. Fills order request from non-contract purchasers

42. Maintains pertinent inventory records

43. Processes month-end and year-end

44. Sends expired goods to vendors for credit

45. Reconciles inventory issues

Database Management

46. Enters medication and financial information into the Pyxis, BDM and Logibec databases

47. Monitors and tests pharmacy interface systems

48. Reviews, updates and maintains the formulary in response to the Pharmacy and Therapeutics recommendations upon Regional Medical Advisory Committee (RMAC) approval

49. Analyzes system reports and staff feedback to determine inventory levels

50. Oversees the building of Pyxis med stations

51. Resolves system issues

Secondary Hospital Site & Remote Locations

52. Fills and sends orders to facilities

53. Receives expired stock from contract facilities, sorts and catalogues the stock according to manufacturer/wholesaler then records which facility the stock belongs to and ships expired goods to the appropriate vendor

54. Divides credit invoice amounts and provides an itemized list along with a credit total to each facility

55. Prepares and updates ward stock sheet lists

56. Heat seals (blister packs) controlled drug stock for use at the facilities

57. Checks controlled drug sheets for error/omissions and makes arrangements to have them completed/corrected. Files and stores sheets as required by the College of Pharmacists

58. Checks expiry dates of products

59. Other duties as assigned

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.