Personnel Assessment & Records Management Coordinator

The Pentecostal Assemblies of Canada; Mississauga; Remote; CAD 50,000 - 57,000; Full time

Job summary

A leading religious organization seeks a Personnel Assessment & Records Management Coordinator for a full-time remote position, managing the assessment process for global mission applicants while aligning with the Christian values of the PAOC. The role involves collaborating with teams, managing records, and supporting volunteers, offering competitive compensation and a comprehensive benefits package.

Benefits

Comprehensive health benefits

Defined benefit pension plan

Paid Personal Emergency Leave days

Flexible work hours

Professional learning and development opportunities

Qualifications

• Passion for God’s Mission and integrity.
• Proven experience in management and record-keeping.
• Strong interpersonal and communication skills are crucial.

Responsibilities

• Manage the application and assessment process for Mission Global applicants.
• Ensure accurate management of personnel records and documentation.
• Assist with mobilization events and contribute to team projects.

Skills

Administration

Interviewing

Records Management

Communication

People Management

Education

Post-secondary diploma or degree in HR, business, administration, or non-profit leadership

Tools

Microsoft Office

CRM

Teachable

Podio

Job description

Employment Opportunity: Personnel Assessment & Records Management CoordinatorOverview:The Personnel Assessment & Records Management Coordinator role is a permanent, full-time remote position that reports to the Director of Mobilization & Personnel. This role includes significant interaction with individuals exploring global mission opportunities. The Coordinator guides enquirers through the application, assessment, interview and placement process for potential global workers and volunteers, including those within the RAN mechanism. In addition, the Coordinator manages personnel files, prepares reports and maintains key statistics for Mission Global. They also support global workers and volunteers by handling credentials, official records, employee letters and related documentation. The ideal candidate is collaborative, professional, and innovative, and aligns with the vision and mission of Mission Global.Key Responsibilities:Assessment Coordinator1. Manage the application and assessment process for all Mission Global applicants and candidates, including RAN, Global Programs and integrated charities.2. Maintain internal systems and records for tracking applicants.3. Review applications, references and screening reports to assess candidate suitability.4. Lead formal interviews and provide recommendations for appointment.5. Prepare documentation for appointments, transitions and exits.6. Stay current on screening and interview best practices, recommending improvements to the application and assessment process.Records Management:1. Ensure accurate and timely management of personnel records, reporting and documentation for leadership meetings and organizational needs.2. Manage annual appointment renewals, employment agreements and credential files.3. Maintain accurate personnel records and HR documentation4. Act as a liaison with PAOC Districts regarding credentials applications, transfers and renewals.5. Support onboarding and offboarding processed in coordination with internal teams.Team Collaboration:1. Assist with mobilization events, worker care and PAOC events.2. Travel domestically and internationally, as required, for staff gatherings, conferences, training, and to help advance and promote Mission Global initiatives.3. Contribute to special projects and team efforts as assigned.Qualifications:• Passion for God’s Mission to the least reached and most vulnerable• Commitment to Mission Global’s beliefs, vision, values and mission• Integrity, initiative, and a drive for excellence personally and professionally.• Spiritually mature and aligned with the PAOC’s Christian values and standards of conduct.• Proven skills in administration, interviewing, hiring, records and people management.• Strong written and verbal communication skills• Post-secondary diploma or degree preferred in HR, business, administration or non-profit leadership preferredCore Competencies:• Able to work independently or collaboratively in a fluid, remote team environment.• Strong interpersonal, communication, administrative and organizational skills• Tech-savvy with proficiency in Microsoft Office, CRM, Teachable and Podio.• Detail oriented, adaptable and able to manage multiple priorities and deadlines.• Maintains confidentiality and navigates ambiguity with resilience• Skills in delegation, supervision and accountability with a problem-solving mindset• Open to feedback and committed to professional growth• Willing to travel domestically and internationallyWhy choose Mission Global?The Pentecostal Assemblies of Canada is a fellowship of more than 1,100 churches across Canada whose mission is to glorify God by making disciples everywhere. Mission Global is the international expression of PAOC. For over 100 years, Canadian Pentecostals have obeyed the Great Commission and followed Jesus to the ends of the earth to bring hope and life. We are committed to continuing that tradition by sending new workers who will make disciples through creative and varied approaches, strategically bring the Gospel to those with little to no access to the Gospel and caring for the most vulnerable.As an employer, we provide the following:• Competitive compensation package commensurate with experience which includes salary and paid vacation. Salary range is $50,000-57,000 per year.• Comprehensive benefits for you and your dependents, which include health, dental, and insurance.• A defined benefit pension plan, with employer-matched contributions.• 10 Paid Personal Emergency Leave days per year and 5 Paid Flex days per year.• Remote work with occasional requirement to work from and attend meetings at 2450 Milltower Court, Mississauga, ON.• Flexible work hours.• Professional learning and development opportunities.• Weekly chapel services.How Can I Apply?Interested candidates should forward their resume and cover letter to [e-mail] with subject line – Personnel Assessment & Records Management Coordinator. Please email your resume and cover letter as one .pdf or .docx file.Resume review begins on August 1, 2025, but we will continue to accept applications until we find the right candidate. We thank all applicants for their interest; however, only those selected for an interview will be contacted.As an employer, we are a special interest organization that serves people of a specific religious community. The PAOC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. PAOC is a Christian organization that engages in Christian ministry, serving the Christian community. This position is an important role in carrying out PAOC’s mission and it is critical that your beliefs and conduct are consistent with the beliefs and conduct standards of PAOC. Therefore, it is a requirement of this position that your beliefs and conduct adhere to PAOC’s Mission Statement, Core Values, General Constitution and By-Laws, the Statement of Essential Truths, and any other document that may be established by PAOC regarding standards of conduct.Attached Documentsmg-personnel-assessment-records-management-coordinator

Contact

Kerry Halliwell
The Pentecostal Assemblies of Canada

Mississauga Ontario
L5N 5Z6
Canada 905-542-7400 Apply