Personal/Executive Assistant

About Staffing Ltd.; Calgary; On-site; CAD 80,000 - 95,000; Full time

Job summary

A leading recruitment firm is searching for a Personal/Executive Assistant for a high-profile client in Calgary. This role involves supporting various administrative tasks and requires strong organizational skills, attention to detail, and the ability to adapt to a dynamic work environment. Ideal candidates are resourceful problem-solvers with a flair for fashion and polished communication skills.

Benefits

Extensive benefits package

Pension plan

Qualifications

• 5-10 years’ personal/executive assistant experience required.
• Previous event/party planning experience is essential.
• Valid driver’s license and clean driving abstract required.

Responsibilities

• Manage personal calendars and correspondence.
• Organize travel arrangements and social functions.
• Maintain confidentiality and manage private information.

Skills

Confident

Interpersonal skills

Organizational skills

Communication

Attention to detail

Tech savvy

Problem solving

Flexibility

Education

Minimum high school diploma

Job description

Connecting you to Personal/Executive Assistant jobs in Calgary!

About Staffingis an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.

Our longstanding client is looking to add a Personal/Executive Assistant to their polished and high-profile team. Primarily based out of the downtown Calgary office, this role will support the lifestyle, travel planning, and administrative needs of a dynamic and fashion forward individual.

The ideal candidate will be an enthusiasticself-starter with a can-do attitude and a flair for fashion. They will take pride in their organizational abilities and possess a strong sense of confidentiality and discretion in the workplace.

Required is a resourceful, dependable, self-sufficient, and determined problem solver who can communicate effectively with a diverse range of people, exercise good judgment, and make decisive decisions as needed.

This role requires an individual with a high flexibility and adaptability, able to respond to requests after hours working long days as needed.

Duties and Responsibilities:

The key job functions are:

• Managing personal calendars, contacts, and correspondence as needed
• Screening, directing, and responding to phone, email, and written correspondence
• Managing personal and private confidential information, up-keeping passports and related documentation
• Organizing/scheduling social functions and events
• Assisting with the care of the beloved small dog
• Organizing and booking travel arrangements
• Assisting with clothing preparation, including planning outfits and packing for seasonal travel and events (guidance will be provided)
• Completing general errands as needed (shopping, picking up dry-cleaning, purchasing/delivering gifts, etc.)
• Assisting with basic record keeping and budgeting (support from the broader accounting team will be provided)
• Supporting and collaborating with other members of the residential estate and office teams
• Supporting basic technology needs, including telephone, video calls, televisions, and sound systems within the household
• Occasionally driving the client in their own vehicle
• Other ad hoc duties

Education:

• Minimum high school diploma

Qualifications:

• Valid driver’s license with a clean driving abstract is a must
• Valid passport and ability to travel is an asset
• Successfully complete a criminal and credit background check
• Legally authorized to work in Canada

Experience:

• 5-10 years’ personal/executive assistant experience is required
• Previous event/party planning experience is required
• Knowledge of female fashion and clothing is considered a strong asset (training can be provided)

Skills:

• Confident, poised, and polished
• Formal/professional communication (written/verbal)
• At ease and comfortable in social settings
• Impeccable interpersonal skills
• Strong sense of confidentiality and discretion
• Flexible and adaptable in nature, able to shift focus at any given time and manage multiple conflicting priorities
• Exceptional attention to detail and organization
• Accountable, dependable, and loyal
• Creative and innovative, can think outside the box
• Proactive, able to anticipate needs and solve problems before they arise
• Tech savvy in nature

Base Salary:$80,000 – 95,000+ per year

• Salary based on experience
• Extensive benefits package
• Pension plan

Work Hours:

• Full time hours + overtime
• Available to work evenings, weekends, and holidays as required

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion.At About Staffing EDI has always been a business priority and is continually upheld in our business practices. The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

About Staffingrecruiters are Alberta’s experts in connecting candidates with administrationjobs.We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate, industrial, management and technical fields.

About Staffing’s recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews and make our matches to administration jobs.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administration jobs so check back with us regularly.

Please reference Job ID: 42290in your application.