Personal Assistant to the Chairman

Broadstreet Properties Ltd; Campbell River; On-site; CAD 55,000 - 70,000; Full time

Job summary

Join Broadstreet Properties LTD as a Personal Assistant to the Chairman in Campbell River. In this dynamic role, you'll provide confidential support, coordinate travel, manage an evolving calendar, and ensure effective communication with stakeholders. Your organizational skills and discretion will be vital in keeping the chairman's activities running smoothly while thriving in a fast-paced environment.

Benefits

Annual wellness benefit

Employee and Family Assistance Program

Employee recognition program

Company provided cellphone

In-house professional development opportunities

Qualifications

• 5+ years supporting senior executives, preferably in a PA or EA role.
• Ability to respond to urgent requests at any time.
• High level of discretion in managing confidential information.

Responsibilities

• Provide executive-level personal and administrative support to the Chairman.
• Coordinate travel arrangements and manage a dynamic calendar.
• Liaise with stakeholders and manage sensitive personal errands.

Skills

Organizational skills

Problem-solving

Communication

Interpersonal skills

Multitasking

Tools

Microsoft Office Suite

Google Workspace

Travel coordination tools

Job description

Are you a highly organized, adaptable, and discreet professional with strong problem-solving skills. Do you thrive in fast – paced work environments, can pivot quickly when plans change, and are comfortable providing near 24 / 7 support to a high-level executive. Has your ability to remain composed, responsive, and proactive been keys to your success in the past. If yes, we want you to join our Team as our next Personal Assistant to our Chairman.

You will provide hands-on assistance in both professional and personal matters with the utmost confidentiality and professionalism. Based in Campbell River, this position is ideal for someone who thrives in a dynamic, fluid and quick changing work environment who understands the importance of flexibility and discretion.

What to Expect

In this highly versatile role, you will work very closely with our Chairman, overseeing everything from travel and scheduling to urgent day-to-day tasks. You’ll be trusted to make quick decisions, solve complex problems, and keep his activities running effectively.

Your Contributions to the Team :

• Provide executive-level personal and administration support to the Chairman with a high level of discretion and professionalism
• Coordinate all travel arrangements and schedules (including international), including last-minute changes to itineraries.
• Liaise on behalf of the Chairman with internal and external stakeholders, business partners, and personal contacts as directed.
• Manage an evolving and fast-paced calendar with multiple time zones and potentially shifting priorities
• Anticipate needs and proactively address issues before they arise
• Handle a wide range of personal errands, logistics, and confidential matters
• Respond promptly to urgent requests-being accessible evenings, weekends, and holidays
• Collaborate with internal teams and external service providers to ensure seamless execution of all requests

What you need to be Successful :

• 5+ years of experience supporting senior executives, preferably in a Personal Assistant or Executive Assistant role
• Exceptional organizational skills and the ability to multitask in fast-paced situations
• Superior communication and interpersonal skills
• Maintenance of a professional attitude and composed demeanor
• Flexibility to work irregular hours and travel occasionally
• Proven problem-solving skills and the ability to remain calm and decisive under pressure
• High level of discretion and the ability to manage sensitive and confidential information
• Proficiency in Microsoft Office Suite, Google Workspace, and travel coordination tools

The Perks :

• Annual wellness benefit
• Employee and Family Assistance Program
• Employee recognition program
• Company provided cellphone
• In-house professional development opportunities

Why Broadstreet?

Broadstreet Properties Ltd. is a family-owned and operated property management company, partnered with Seymour Pacific Developments, that manage multi-family residential communities. We are a growing organization made up of diverse team members who are motivated to continuously innovate our approach to asset management. We consider employee wellbeing a priority and are dedicated to protecting the health and safety of our teams while ensuring a workplace that is respectful of everyone.

Broadstreet Properties Ltd. practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.