Personal Assistant to Head and the Assistant Head of Facilities at QEUH

NHS Ayrshire & Arran; Saskatoon; On-site; CAD 37,000 - 56,000; Full time

Job summary

A large healthcare organization is seeking a dedicated Personal Assistant to support its Facilities Management Team. The successful candidate will manage administrative duties, requiring excellent organizational and communication skills, and a proven track record at senior management level. The role is based at the Queen Elizabeth University Hospital, offering a supportive work environment with diverse benefits.

Benefits

Generous leave entitlements

Access to health and leisure facilities

Payment enhancements for unsociable hours

Qualifications

• Previous experience in a demanding PA, Team Secretary or Administrative Officer role.
• Ability to manage a fast-paced workload with professionalism.
• Proven track record at Senior Management/Board level.

Responsibilities

• Provide administrative support to the Head and Assistant Head of the Facilities Management Team.
• Liaise with various stakeholders, including Senior Management Team and Government officials.
• Manage competing priorities effectively.

Skills

Organizational skills

Communication skills

Minute taking

Flexibility

Discretion and diplomacy

Education

HNC in Secretarial Studies or Business Administration

SVQ in Administration at Level 4

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

An exciting opportunity has arisen for an exceptional Personal Assistant (PA) to work within the Facilities Management Team of NHS Greater Glasgow and Clyde.

This post is based at the Queen Elizabeth University Hospital and is offered on a permanent basis.

We are seeking to appoint an extremely well organised, motivated and enthusiastic individual with previous experience of working in a demanding and challenging PA, Team Secretary or Administrative Officer role together with an understanding of the NHS or a large and complex multisite organisation within the Public or Private sector.

Joining an established team the successful candidate will need to be able to manage a fast paced, unpredictable workload with professionalism and above all demonstrate, through experience, a sound understanding of the need for discretion and diplomacy in a confidential setting.

This role requires the ability to be flexible, along with excellent organisational and communication skills, and be experienced in minute taking at a senior level. The successfully appointed candidate will be expected to undertake all aspects of secretarial/administrative support and have a high level of competency in using Microsoft Office, in particular Word, Excel, Power Point and Teams.

In this unique and key role you will have the opportunity to support the Head and Assistant Head of the South Sector Facilities Management Team in delivering services across a wide portfolio of high profile and critical work programmes requiring an ability to work collaborative both internally and externally to the organisation.

A proven track record of working at Senior Management/Board level in a busy organisation where competing priorities are a daily challenge is essential. On a day to day basis you can be liaising directly with a wide range of stakeholders including Senior Management Team, Directors, Clinicians, Operational Managers, Non-Executive Board Members, Scottish Government Health Directorate and the Cabinet Secretary's office, MSPs/MPs/MEPs, other health organisations, partner agencies, trade union representatives and members of the public, ensuring that a customer and performance focus promotes a positive image of the organisation.

Applications are welcome from those who have a recognised qualification in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ in Administration at Level 4, or significant relevant equivalent experience. It is essential that the post-hold can demonstrate a high degree of organisational ability, together with excellent analytical, written and oral communication skills to provide an extensive and comprehensive administrative service to the Head and Assistant Head of the South Facilities team

Informal Contact: Janis Young, Business Manager, 0141 354 9658 or [e-mail]

Due to the anticipated response to this post it may close before the closing date noted on the advert therefore once you start your application form please complete it immediately

NHS Greater Glasgow & Clyde proudly pays more than the living wage and pays enhancements for working unsociable hours, has generous leave entitlements based on the hours worked, and has access to many discounts and benefits including Health and Leisure facilities.

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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