Personal Assistant to Chief Executive Officer

Arrow Workforce Solutions; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A dynamic staffing firm in Toronto is looking for a Proactive Personal Assistant to the CEO. The ideal candidate will manage schedules, coordinate travel, and support personal commitments while ensuring smooth daily operations. This full-time role requires strong organizational and communication skills, with a passion for blending administrative tasks with lifestyle management.

Benefits

Competitive salary

Comprehensive benefits package

Access to gym facility

Company events and team activities

Professional growth opportunities

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Must have access to a vehicle and a valid passport.
• Flexible and comfortable balancing professional and personal support.

Responsibilities

• Provide full calendar and schedule management.
• Handle vendor management for seamless operations.
• Coordinate travel logistics domestically and internationally.

Skills

Organizational skills

Communication skills

Multitasking

Tech-savvy

Attention to detail

Tools

Microsoft Office Suite

Scheduling tools

Social media platforms

Job description

Overview

Personal Assistant to the CEO — Toronto, ON. Arrow Group of Companies is seeking a highly organized and proactive Personal Assistant to the CEO. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with discretion, and enjoys blending professional administrative support with lifestyle management. You’ll work closely with the CEO, supporting both personal and business matters, while ensuring day-to-day operations run smoothly.

Location

Toronto, ON

What’s In It for You

• Competitive salary and comprehensive benefits package.
• Access to a fully equipped gym facility.
• General perks including company events, team activities, and professional growth opportunities.
• A dynamic, fast-paced work environment with exposure to diverse projects.
• The chance to work directly with a visionary CEO, combining business and personal support in a unique role.

About the Role

Arrow Group of Companies is seeking a highly organized and proactive Personal Assistant to the CEO. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities with discretion, and enjoys blending professional administrative support with lifestyle management. You’ll work closely with the CEO, supporting both personal and business matters, while ensuring day-to-day operations run smoothly.

Responsibilities

• Provide full calendar and schedule management, including meetings, events, and travel arrangements.
• Handle vendor management, coordinating with suppliers and service providers to ensure seamless operations.
• Assist in creating, managing, and posting content across the CEO’s social media platforms, with a genuine passion for engaging audiences.
• Coordinate domestic and international travel logistics. Must be open and available to travel anywhere in Canada and the US.
• Draft and manage correspondence, reports, and presentations on behalf of the CEO.
• Manage confidential information with a high level of professionalism and discretion.
• Organize and maintain digital and physical filing systems for efficiency.
• Support project coordination and ensure timely follow-up on tasks and deliverables.
• Liaise with internal teams and external stakeholders to ensure smooth communication and alignment with the CEO’s priorities.
• Perform general administrative and personal support tasks to help the CEO manage both professional and personal commitments.

What We’re Looking For

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar support role.
• Strong organizational, communication, and multitasking skills.
• Tech-savvy with proficiency in Microsoft Office Suite, scheduling tools, and social media platforms.
• Must have access to a vehicle and a valid passport.
• Flexible, adaptable, and comfortable balancing professional and personal support tasks.
• A proactive self-starter with strong attention to detail and discretion.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting