Permit Administrator

Havens Alliance Group - Executive & Technology Talent Solutions; Woodstock; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Permit Administrator to join their dynamic team. This full-time role offers the chance to navigate the complexities of the permitting process, ensuring compliance and accuracy in documentation. You will work collaboratively with internal teams and external partners to streamline operations and maintain legal standards across multiple locations. Enjoy a flexible work environment, comprehensive benefits, and opportunities for career growth in a supportive and inclusive culture. If you are organized, results-driven, and passionate about regulatory compliance, this position is a perfect fit for you.

Benefits

Flexible work environment

Comprehensive benefits package

Quarterly meals by Leadership Team

Monthly events for staff

Career growth opportunities

Community involvement events

Workperks discounts

Educational assistance plan

Bursary Program

Qualifications

• Minimum of 2 years in permit coordination or regulatory compliance.
• Strong understanding of local, state, and federal permitting processes.

Responsibilities

• Apply for necessary permits and licenses for projects.
• Liaise with Legal regarding compliance and documentation.
• Manage renewal process for existing permits.

Skills

Permit Coordination

Regulatory Compliance

Communication Skills

Organizational Skills

Multitasking

Google Workspace

Bilingualism

Education

Equivalent combination of education, training, and experience

Tools

Project Management Software

Job description

The Franchise Management Group of Companies (FMI) is one of the largest restaurant franchisees in North America. We currently own and operate more than 400 Pizza Hut, KFC, Taco Bell, Burger King, and Panera Bread locations across 20 different provinces and states. With presence in all 10 provinces and 11 states, FMI is proud to employ over 7,000 people. All operations are administered from our Support Center in Woodstock, New Brunswick.

Our busy and inclusive team has a unique and intellectually stimulating full-time opportunity for an organized, results-driven, and detail-oriented individual. As a Permit Administrator, you will be adept at navigating the complexities of the permitting process while efficiently managing the necessary documentation and compliance requirements. In this role, you will apply for and secure a variety of permits and licenses, ensuring that all submissions are accurate and timely. By effectively coordinating with internal teams and external partners, you will streamline the permitting workflow, optimize operations and help our organization to operate legally and safely.

Qualifications

Qualifications-Core Skills

• Minimum of 2 years of experience in a permit coordination or regulatory compliance role.
• Strong understanding of local, state, and federal permitting processes.
• Excellent written and verbal communication skills.
• Strong organizational skills with an attention to detail.
• Ability to multitask and manage time effectively to meet deadlines.
• Proficient in Google Workspace and familiar with project management software.
• Demonstrated ability to work collaboratively with team members and external partners.
• Bilingualism is required.

**An equivalent combination of education, training, and experience may be considered**

Responsibilities

As a Permit Administrator for FMI, you will:

• Apply for all necessary permits and licenses for projects, including municipal reviews when available.
• Accept and process new location submissions, ensuring all documentation is accurate and complete.
• Liaise with the Legal team regarding store numbers, business licenses, Letters of Intent (LOI) confirmations, and insurance requirements for new stores to ensure compliance with regulations.
• Apply for and obtain health permits required for operation.
• Maintain accurate records and perform administrative tasks, including cost tracking, scorecard updates, and other related documentation as needed.
• Conduct thorough research to stay updated on local and national regulatory changes that may impact the permitting process.
• Collaborate with internal teams and external partners to collect the necessary information and assemble documentation for permit applications.
• Ensure all conditions of acquired permits are met and maintained throughout the duration of each project.
• Manage the renewal process for existing permits, monitoring expiration dates and ensuring timely applications.
• Provide guidance to the organization regarding changes in regulations or requirements that may impact operations.
• Perform other administrative tasks as required to support the team and organizational objectives.

Additional Information

Why Work for FMI?

• You'll surround yourself with a team whose members are committed to being the best at what they do.
• You'll have a flexible work environment.
• You can enroll in our comprehensive benefits package and RRSP contribution plan.
• You'll enjoy quarterly meals cooked by our Leadership Team, as well as monthly events for all staff!
• Career growth, development, and continuous learning opportunities within a positive and inclusive work culture.
• Opportunity to be involved in FMI events that give back to our community.
• Workperks discounts for various vendors across Canada and US and Discounts at all our brands.
• Educational assistance plan & Bursary Program.