Permanent School Office Assistant - Elementary

Simcoe Muskoka Catholic District School Board; Wasaga Beach; On-site; CAD 30,000 - 45,000; Part time

Job summary

A local educational institution in Wasaga Beach seeks a dedicated Administrative Assistant to provide secretarial support within a school environment, ensuring a positive atmosphere for students and staff. The ideal candidate will possess a College Diploma and have strong communication, organizational, and technical skills. This part-time role (17.5 hours/week) requires effective teamwork and the ability to work independently.

Qualifications

• Excellent secretarial and bookkeeping skills.
• Proven time management, scheduling, and organizational skills.
• Demonstrated proficiency in keyboarding and computer skills.

Responsibilities

• Preparation and/or typing of correspondence and reports.
• Maintenance of files and records.
• Answering and/or directing enquiries as per board/school policy.

Skills

Secretarial skills

Time management

Communication skills

Proficiency in Microsoft Word and other software

Education

Two year College Diploma or equivalent

Tools

Office equipment

Job description

Overview

Under the direction of the Principal or designate and in cooperation with the School Office Administrator, the successful candidate will be responsible for assisting with the provision of administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, answering and / or directing enquiries as per board/school policy.

This position works 17.5 hours per week; schedule to be determined by the Principal.

Responsibilities

• Preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, answering and/or directing enquiries as per board/school policy.

Qualifications

• Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position
• Excellent secretarial and bookkeeping skills
• Proven time management, scheduling and organizational skills
• Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable.
• Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public
• Proven ability to work co-operatively both independently and as a member of an interdepartmental team
• Demonstrated track record of initiative and ability to assume a leadership role
• Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School-specific activities such as kindergarten and student registration and OSR maintenance
• First Aid Certification would be an asset

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at or [phone] ext. 212.

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER

Kimberly Dixon Maria Hardie
Director of Education Board of Trustees