Permanent School Office Assistant - Elementary

Simcoe Muskoka Catholic District School Board; Barrie; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local school board in Ontario seeks a part-time administrative support professional to assist in providing secretarial services within a school environment. The role involves preparation of correspondence, report completion, and pupil inquiries handling. The ideal candidate has a two-year college diploma or similar qualifications with strong secretarial and communication skills. This position works 17.5 hours weekly, primarily in the mornings, and offers a salary between $28 - $30 per hour.

Qualifications

• Two-year College Diploma or secretarial courses with up to five years’ relevant experience.
• Excellent secretarial and bookkeeping skills required.
• First Aid Certification would be an asset.

Responsibilities

• Provide administrative and secretarial support services.
• Prepare and type correspondence and complete reports.
• Answer and direct inquiries per school policy.

Skills

Secretarial and bookkeeping skills

Time management

Scheduling and organizational skills

Keyboarding and computer proficiency

Communication skills

Interpersonal skills

Leadership ability

Education

Two-year College Diploma or equivalent

Tools

Word processing software

SDS

PowerSchool

e-Funds

Office equipment

Job description

Under the direction of the Principal or designate and in cooperation with the School Office Administrator, the successful candidate will be responsible for assisting with the provision of administrative and secretarial support services within a school setting to ensure a positive and safe learning environment for all students, staff, and members of the public. Duties include, but are not limited to: preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, and answering and/or directing inquiries as per board/school policy.

This position works 17.5 hours per week in the mornings; schedule to be determined by the Principal.

Required Skills and Qualifications:

• Two-year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position.
• Excellent secretarial and bookkeeping skills.
• Proven time management, scheduling, and organizational skills.
• Proficiency in keyboarding, computer, and word processing skills utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet, and Database applications. Previous exposure to SDS, PowerSchool, and e-Funds is desirable.
• Familiarity with office equipment including photocopier, facsimile, public address system, and multi-line phone system.
• Strong communication skills and effective interpersonal skills in dealing with students, parents, administration, teachers, Board Office personnel, and the general public.
• Proven ability to work cooperatively both independently and as a member of an interdepartmental team.
• Demonstrated initiative and ability to assume a leadership role.
• Good knowledge of school policies regarding attendance, safe arrival procedures, and administration of medication. Knowledge of school-specific activities such as kindergarten, student registration, and OSR maintenance is essential.
• First Aid Certification would be an asset.

Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at ext. 212.

Only those candidates selected for an interview will be contacted.

As a condition of employment, new employees to SMCDSB are required by legislation to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening.

The Board is an equal opportunity employer.

Frances Bagley
Maria Hardie
Director of Education
Board of Trustees

Additional Key Skills:

Experience working with students, classroom management, algebra, behavior management, classroom experience, computer operation, EDI, lesson planning, special education, teaching, Cordova, writing skills.

Employment Type: Part-Time

Experience: Years

Vacancy: 1

Monthly Salary: $28 - $30