Permanent full-time (7.5 hrs per day) Administrative Assistant

Prairie Valley School Division; Balgonie; On-site; Full time

Job summary

An established educational institution is seeking a dedicated Administrative Assistant to enhance the efficiency of the school office. This role is vital in supporting the Principal and Vice-Principal, ensuring smooth operations for staff, students, and parents. With a focus on professionalism and confidentiality, the ideal candidate will possess strong skills in Microsoft Office and database management. This position offers a full-time schedule during the school year, providing a stable and rewarding work environment where your contributions will be valued and impactful. If you are passionate about education and administration, this opportunity is perfect for you.

Qualifications

• Minimum 1 year post-secondary education in a relevant field.
• 1 year of office experience in a large organization.

Responsibilities

• Provide administrative support to Principal and Vice-Principal.
• Organize and maintain efficient school office operations.

Skills

Microsoft Office (Word, Excel, Outlook)

Database Software Proficiency

Basic Accounting Knowledge

Interpersonal Skills

Office Equipment Operation

Confidential Material Management

Knowledge of MSS, Teacher Logic, Navision, Absence Management

Education

Post-secondary education in business administration or office administration

Tools

Office Equipment

Database Software

Job description

Permanent full-time (7.5 hrs per day) Administrative Assistant JobID: 4608

• Date Posted:
  12/20/2024
  
  
• Location:
  Greenall High School - Balgonie
  
  
• Date Available:
  01/06/2025
  
  
• Closing Date:
  01/02/2025
  
  
• Position Type:
  Administrative Support/ Administrative Assistant - School
  
  

Job Purpose: The Administrative Assistant is responsible for providing general administrative assistance and support to the Principal and Vice-Principal and organizing and maintaining an efficient school office that contributes to the smooth operation of the school for the benefit of administrators, staff, students and parents, while projecting a professional image as a first point of contact for the school.

Knowledge, Skills and Abilities:

• High degree of proficiency in database software and Microsoft Office applications, particularly Word, Excel and Outlook.
• Demonstrated knowledge of basic accounting.
• Ability to operate office equipment.
• Excellent interpersonal skills.
• Ability to display professionalism in all relationships and interactions.
• Knowledge of MSS, Teacher Logic, Navision, Absence Management, SDS, SGF, Conference Manager, Permission Click, and/or SWIS would be an asset.
• Ability to manage confidential material and maintain staff and student privacy.

Qualifications:

• A minimum of one (1) year post-secondary education in a field such as business administration or office administration.
• A minimum of one (1) year of experience working in an office setting in a large and diverse organization.

Working Conditions:

• As per Conditions of Employment (non-union)
• Monday to Friday, 7.5 hours per day; exact schedule to be determined, 10 months per year
• Commencing January 6, 2025
• Salary Range: $23.37- $27.33

Application Procedure:

• Interested applicants should submit their application online at www.pvsd.ca/careers by midnight on Thursday, January 2, 2025.

Selection Procedure: We thank all applicants however only those selected for an interview will be contacted by email.

Prairie Valley School Division supports the principles of a representative work force and welcomes applications from all qualified candidates.