People Operations Systems Analyst

Medisca; Canada; On-site; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Work/Life Balance

Health benefits

Learning & Growth

Deferred profit sharing (DPSP)

Employee Referral Program

Company events

Job summary

Medisca in Canada is seeking a People Operations Systems Analyst to lead HRIS administration, optimize global systems, and drive automation that improves data accuracy and the employee experience across regions.

You will partner with HR, Finance, and business leaders to plan upgrades, implement new workflows, and deliver dashboards from requirements through go-live, with a strong emphasis on data governance and cross‑functional alignment.

Qualifications

• Bachelor’s degree or higher in a related field
• 5-8+ years of experience in HRIS administration, systems analysis, or HR operations/process improvement
• Hands-on experience with HRIS platforms and HR data management
• Experience with HRIS implementation, system optimization, or process improvement projects
• Strong analytical skills and proficiency in Excel and HR reporting/BI tools
• Experience with process mapping, workflow design, and documentation tools
• Attention to detail and accuracy in data management
• Ability to translate business needs into system requirements and insights

Responsibilities

• Administer, maintain, and optimize the HRIS for data accuracy and user experience
• Act as SME for HRIS functionality, configuration, reporting, and troubleshooting
• Lead and support implementation and harmonization of a new global system
• Manage HRIS upgrades and end-to-end projects from requirements to go-live
• Configure workflows, approvals, and integrations with other platforms
• Develop HR dashboards and analytics to support data-driven decisions
• Ensure data governance and regular audits

Skills

Analytical skills

Excel proficiency

HR reporting/BI tools

Collaboration across teams

Problem-solving

Project management

Education

Bachelor’s degree in human resources, Business Administration, Information Systems, or a related field

Tools

Workday

UKG

Dayforce

SAP SuccessFactors

Job description

Medisca is a global company leveraging strong partnerships to serve healthcare professionals across diverse wellness disciplines. Offering extensive and essential solutions - including pharmaceutical ingredients and service, mixing technology manufacturing, analytical testing, and education – Medisca is bridging the gaps in healthcare with an unwavering commitment to precision, innovation, and societal impact.

The People Operations Systems Analyst leads the administration, optimization, and continuous improvement of HRIS platforms and People & Culture workflows. Reporting to the Director, HRIS & Total Rewards, this role acts as the subject matter expert for system functionality, driving enhancements, implementations, and process automation that improve data accuracy, efficiency, and the overall employee experience. The position partners closely with HR, Finance, and business leaders to streamline processes and ensure People & Culture systems support organizational goals.

Responsibilities & Duties:

HRIS & Systems Management

• Administer, maintain, and optimize the HRIS to ensure data accuracy, system efficiency, and a seamless user experience
• Act as the subject matter expert for HRIS functionality, configuration, reporting, and troubleshooting
• Lead and support the implementation and harmonization of a new global system, ensuring alignment with organizational standards and consistency across all regions and business units
• Manage HRIS upgrades, enhancements, and end-to-end implementation projects, from requirements gathering through go-live
• Configure and maintain system workflows, approval chains, and integrations between the HRIS and other business platforms
• Develop and maintain HR dashboards, reports, and analytics to support data-driven decision-making
• Ensure data integrity through regular audits, testing, and data governance practices

Process Optimization & Workflow Enhancement

• Identify, design, and implement opportunities to streamline and automate People & Culture processes and workflows
• Map current-state processes, pinpoint pain points, and design future-state workflows that improve efficiency and reduce manual effort
• Lead process improvement initiatives across HR systems and Total Rewards operations, from discovery through implementation
• Document standard operating procedures and maintain process documentation to support consistency and knowledge transfer
• Partner with HR, Finance, and business leaders to support workforce planning, reporting needs, and cross-functional process alignment
• Train and support end-users on HRIS tools, new workflows, and system enhancements
• Monitor system performance and workflow effectiveness, and recommend continuous improvements

Project & Change Management

• Support project planning, testing, and change management activities for system implementations and upgrades
• Coordinate with vendors and internal stakeholders to troubleshoot system issues and deliver enhancements
• Contribute to continuous improvement initiatives across HR systems and operations

Qualifications:

• Bachelor’s degree in human resources, Business Administration, Information Systems, or a related field
• 5-8+ years of experience in HRIS administration, systems analysis, or HR operations/process improvement
• Hands-on experience with HRIS platforms (e.g., Workday, UKG, Dayforce, SAP SuccessFactors) and HR data management
• Proven experience with HRIS implementation, system optimization, or process improvement projects
• Strong analytical skills with proficiency in Excel and HR reporting/BI tools
• Experience with process mapping, workflow design, and documentation (e.g., Visio, Lucidchart, or similar)
• Strong attention to detail with a high level of accuracy in data management
• Ability to interpret data and provide actionable insights and recommendations
• Excellent problem-solving, organizational, and project-management skills
• Strong communication and interpersonal skills, with the ability to collaborate across teams and translate business needs into system requirements
• Experience with system integrations and an understanding of data flows between HR platforms is an asset
• HRIS or systems-related certifications (e.g., Workday, UKG, PMP, Lean Six Sigma) considered an asset

What’s in it for you…

We invest time and resources into making sure Medisca is as good as the people we hire.

• Work/Life Balance - 37.50 hour workweek with early Fridays all year long, PTO and vacation policy
• Invest in your health – Choice of modular plans, health spending account and free Telemedicine
• Your Future is Bright – Opportunities to learn and grow within Medisca
• Save for your Future – Medisca contributes to a deferred profit sharing plan (DPSP) when you invest in RRSPs
• Help us grow – Employee Referral Program
• We like to have fun – company events throughout the year

We thank all applicants for their interest; however, only candidates to be interviewed will be contacted.