People Operations Specialist

Vital Bio; Oakville; On-site; CAD 60,000 - 75,000; Full time

Job summary

Vital Bio in Oakville, Ontario, is seeking a detail-minded People Operations professional to own day-to-day HR operations, onboarding, records, and policies in a fast-growing diagnostics company.

You will manage Rippling HRIS data, payroll and benefits, leaves, and employee communications; collaborate across teams to build scalable processes and a great employee experience. This role is onsite in Oakville with a competitive CAD salary range.

Qualifications

• 2–4 years of experience in People Operations or HR.
• Post-secondary education in HR or Business Administration; CHRP designation asset.
• Working knowledge of Ontario employment standards.
• Experience with an HRIS; Rippling experience is an asset.
• Exposure to payroll and benefits administration.
• Strong attention to detail and accuracy with employee data.
• Strong organizational and multi-tasking abilities in a fast-paced environment.
• Strong written and verbal communication; service-oriented.
• Discretion when handling confidential information.
• Proactive mindset to improve processes.
• Comfortable in a growing environment where processes evolve.

Responsibilities

• Help create a seamless employee experience from onboarding to offboarding and changes.
• Prepare employment agreements and documentation with accuracy.
• Keep employee records organized, accurate and up to date.
• Coordinate onboarding across teams to ensure new hires feel welcomed.
• Manage offboarding details for smooth transitions.
• Be a go-to resource for our HRIS Rippling and data maintenance.
• Process employee changes and conduct regular audits of data.
• Identify opportunities to automate workflows and improve HR processes.
• Support payroll and benefits administration and audits.
• Coordinate leaves and respond to employee questions.

Skills

People Operations experience

Ontario employment standards

HRIS experience

Payroll & benefits administration

Attention to detail

Organizational skills

Data & spreadsheets

Written & verbal communication

Discretion with confidential info

Process improvement mindset

Growing environment adaptability

Education

Post-secondary education in HR or business administration

CHRP designation or progress toward it

Tools

Rippling HRIS

Payroll systems

Job description

About you:

You're a detail-loving, process-minded People Ops enthusiast who thrives in fast-paced, high-growth environments, and you're hungry to grow right along with them. You sweat the fundamentals so nobody else has to: clean data, airtight documentation, and onboarding so smooth new hires wonder why every company doesn't do it this way. You know that great people operations are the secret ingredient behind a great employee experience. You lead with curiosity and empathy, treat accuracy and discretion like superpowers, and can't wait to take ownership of the day-to-day people operations that keep a company redefining healthcare diagnostics running smoothly.

What you’ll do:

People Operations and Employee Experience:

• Help create a seamless employee experience from first day to last, supporting onboarding, offboarding, promotions, transfers and other key employee changes.
• Prepare employment agreements, letters, addenda and other employee documentation with accuracy and attention to detail.
• Keep employee records organized, accurate and up to date, ensuring we have the right documentation in place.
• Coordinate onboarding across teams to ensure new hires feel welcomed, prepared and set up for success.
• Manage the operational details of offboarding, partnering with teams across the organization to ensure a smooth transition.

HR Systems and People Data:

• Be a go-to resource for our HRIS, Rippling, maintaining accurate employee data and supporting employees and managers with the system.
• Process employee changes and conduct regular audits to keep our People data clean and reliable.
• Help us get more out of our HR technology by identifying opportunities to improve workflows, automate processes and make things easier for employees and managers.

Payroll and Benefits:

• Help ensure employees are paid accurately and on time by coordinating payroll changes, reviewing inputs and supporting payroll audits.
• Manage day-to-day benefits administration, including enrolments, changes and terminations.
• Be a first point of contact for employee payroll and benefits questions, helping employees navigate programs and find the answers they need.

Leaves and Employee Support:

• Coordinate employee leaves from an administrative perspective, ensuring documentation, systems and records stay organized and up to date.
• Be an approachable first point of contact for everyday questions about our People programs, policies and processes.
• Help employees navigate People processes and connect them with the right support when a question requires additional expertise.

People Programs and Process Improvement:

• Keep People resources, templates, policies and process documentation organized, accessible and current.
• Support employee communications and People initiatives across the organization.
• Look for ways to make our People processes simpler, smarter and more scalable, using technology and automation wherever possible.
• Jump into People projects and new initiatives as we continue to grow and evolve!

Qualifications:

• 2–4 years of experience in People Operations, Human Resources, or a similar role.
• Post-secondary education in Human Resources, Business Administration, or a related field; CHRP designation or progress toward it is an asset.
• Working knowledge of Ontario employment standards and HR practices.
• Experience working with an HRIS; experience with Rippling or a similar platform is an asset.
• Exposure to payroll and benefits administration, with an interest in building deeper expertise in these areas.
• Strong attention to detail and a high degree of accuracy when working with employee data and documentation.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Comfortable working with data and spreadsheets and producing basic People reports and metrics.
• Strong written and verbal communication skills, with a service-oriented approach to supporting employees and managers.
• Sound judgment and discretion when working with confidential and sensitive information.
• A proactive, curious mindset—you look for ways to improve processes rather than simply following them.
• Comfortable working in a growing environment where priorities and processes will continue to evolve.

The expected compensation range for this position is $60,000-$75,000. Compensation will be determined based on the individual’s demonstrated experience, education, training, relevant certifications or licensure, and other applicable business and organizational factors. This role is a current, onsite vacancy (5 days a week in our Oakville office).

Why join us:

At Vital Bio, you will:

• Build the people foundation for a cutting-edge diagnostics company bringing lab-quality testing to the point of care.
• Work cross-functionally with passionate scientists, engineers, and business leaders to support our mission-driven growth.
• Shape and scale processes in a collaborative, agile environment where your expertise and ideas will have an immediate impact.
• Grow with a company that values trust, ownership, and innovation as we work to make healthcare more accessible worldwide.

About Vital Bio

Vital is revolutionizing point-of-care diagnostics with our VitalOne platform, delivering real-time care wherever patients are. Our mission is to democratize health technology, making healthcare more accessible and proactive.

Our global team of experts spans chemistry, software, engineering, and microfluidics. We thrive on change, operate on trust, and value diverse perspectives. Our growth-minded culture empowers front-line decision-making and fosters impactful work.

We seek tenacious, bold individuals ready to transform healthcare. At Vital, your talent will make a difference as we work to ensure everyone has access to care when and where they need it.

Vital Biosciences Inc. is an equal opportunity employer and values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation in order to participate in our hiring process, please contact us to make your needs known in advance.

As part of our recruitment process, we may use automated or AI-supported tools to assist with application review and screening. These tools are used to support, not replace, human decision-making. Final hiring decisions are always made by our hiring team.