People Operations Coordinator

MaintainX; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading workflow management platform in Montreal seeks a motivated HR Coordinator. Responsibilities include managing employee data, drafting HR documents, and supporting new hire onboarding. The ideal candidate has 1-2 years of HR experience and strong communication skills, with a high proficiency in French. Benefits include competitive salary, healthcare coverage, and a collaborative culture.

Benefits

Competitive salary

Healthcare, dental, and vision coverage

401(k) / RRSP enrollment

Flexible PTO

Qualifications

• 1–2 years of experience in HR or People Operations.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Manage employee data in HRIS and handle onboarding processes.
• Draft various HR documents such as offer letters and contracts.
• Act as a contact point for employee inquiries.

Skills

HR experience

Organizational skills

Communication skills

Attention to detail

Familiarity with HRIS

Bilingual French proficiency

Job description

MaintainX is the world leading mobile-first workflow management platform for industrial and frontline workers. We are a modern IoT enabled cloud based tool for maintenance, safety, and operations on equipment and facilities. MaintainX powers operational excellence for 12,00+ businesses including Duracell, Univar Solutions Inc., Titan America, McDonalds, Brenntag, Cintas, Michaels, and Shell.

We recently completed a $150 million Series D funding round, bringing our total funding to $254 million and valuing the company at $2.5 billion.

Responsibilities

• Manage employee data in the HRIS, including new hire setup, updates to current employees, documents and offboarding processes.
• Draft and prepare various documents such as offer letters, contracts, confirmations, changes, and termination letters.
• Act as the first point of contact for employee inquiries, providing timely and accurate support.
• Welcome and greet new hires, ensuring a smooth onboarding experience.
• Maintain accurate HR spreadsheets and trackers to support reporting and compliance.
• Organize and maintain HR documents and files in accordance with company standards.
• Coordinate team and leadership calendars to support People Operations initiatives.
• Keep the Employee Resource Center up to date with relevant policies, FAQs, and resources.

Requirements

• 1–2 years of experience in HR, People Operations, or administrative coordination.
• Familiarity with HRIS platforms and proficiency with spreadsheets.
• Strong organizational skills with keen attention to detail and accuracy.
• Excellent written and verbal communication skills; able to draft clear and professional correspondence.
• Comfortable managing multiple tasks and shifting priorities in a fast-paced environment.
• Service-oriented mindset with a passion for creating a positive employee experience.
• Discretion and professionalism in handling confidential information.
• A proactive, resourceful approach with a willingness to learn and grow in the People/HR field.
• A high proficiency in French is required for this position.

What’s in it for you

• Competitive salary and meaningful equity opportunities.
• Healthcare, dental, and vision coverage.
• 401(k) / RRSP enrollment program.
• Take what you need PTO.
• A Work Culture where:
• You’ll work alongside folks across the globe that reflect the MaintainX values, Entitled to Nothing, Grateful for Everything, Excellence is Our Standard, Collaboration Over Ego, Embrace Challenges, Find Opportunity.
• We believe in meritocracy, where ideas and effort are publicly celebrated.

About us

Our mission is to make the life of blue-collar workers easier worldwide by creating software that meets their needs and realities. Our product is truly life-changing for 80% of the workforce that doesn’t work behind a desk and needs enterprise-grade software at their fingertips.

MaintainX is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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