People & Culture Coordinator

OCAD University; Toronto; Hybrid; CAD 57,000 - 76,000; Full time

Benefits offered by this job

Benefits

Job summary

OCAD University is seeking a People & Culture Coordinator to provide proactive, client-focused HR support across core P&C functions. The role partners with P&C Advisors to deliver recruitment, onboarding, workforce planning, PD funds, job evaluations and attendance management, contributing to equity-informed HR practices.

You will maintain records, coordinate special projects, and ensure timely communications across departments in a hybrid work environment.

Qualifications

• Apost-secondary degree in Human Resources, Business or a related field.
• CHRP designation preferred.
• Minimum two years of work experience providing client-focused services.
• Knowledge of applicant tracking systems and HRIS is an asset.

Responsibilities

• Act as first point of contact for Advising team, providing guidance on P&C programs, policies and procedures.
• Maintain workforce data and assist with workforce planning initiatives.
• Prepare employment-related correspondence including job offers and promotions.
• Coordinate PD and attendance management processes and related audits.

Education

Apost-secondary degree in Human Resources, Business or related field

CHRP designation preferred

Client-focused service experience

Strong communication and interpersonal skills

Tools

HRIS

Applicant tracking systems

Microsoft Office

Job description

OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we live, work and create

OCAD University , Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and compassionate artists, designers and scholars who are imagining and creating a joyful, equitable and sustainable world. The University is an internationally renowned hub for art, design, digital media, research, innovation and creativity, and arts administration. It embraces collaborative and interdisciplinary approaches to change-making through art, design-thinking curriculum and research, making OCAD U a local, regional, national and global leader in art and design.

It is an exciting time to join the OCAD U community as the University is at a key stage in its institutional transformation, with the implementation of its Academic and Strategic Plan and guiding principles — driving positive impact; decolonization, indigenization and equity; environmental sustainability; emerging as a vibrant hub; student centered approaches; innovation in learning teaching and research; and financial stewardship.

Reporting to theManager,PeopleStrategies,the People & CultureCoordinatoris responsible forproviding proactive,client-focused supportacross a range of People & Culture(P&C)functions in alignment withOCAD University’s (OCAD U) academicand strategicplans and values.

The P&C Coordinatorleadsthe coordination and administration ofcorePeople & Culture processes, ensuring activities are organized,trackedand completed efficiently. Workingin partnership withtheP&CAdvisorsand other P&C team members across designatedfunctions, theCoordinatorcontributes to the effectivedelivery ofP&C programs, services,projects,andinitiatives. TheCoordinatoralso contributes tothe continuous improvement ofP&C processes and programs,using an equity informed, client focused approach.

Summary of Responsibilities

• In partnership with theP&C Advisors, proactivelyprovideservice toadministrativemanagersandstaffacross all departments at OCAD U
• Act as the first point of contact for the Advising team, providingadvice,guidance and supportto managers and staffonP&C relatedprograms, policies, and procedures,includingbut not limited torecruitment,labourrelations & employee wellness, andescalating matters to the P&C Advisors as required
• Maintain awareness of client group needs and supportthe P&C Advisorwithworkforce planning activities by gathering andmaintainingworkforce data, coordinating related processes and documentation, andassistingwith the implementation of workforce planning initiatives
• Preparevarious employment-relatedcorrespondence, includingjob offers and promotions, and other employment documentation
• Support position controlprocesses, includingPOSDsubmissionsand auditing ofrelatedreports
• Supportemployeeonboarding process, including coordinating pre-employment paperwork and orientation sessions, andaddressing related inquiries and/or issues;ensuremanagers have requiredinformation to support this process
• Leadthe administration andcoordination oftheProfessionalDevelopment (PD)program,including collecting and preparing PD requests forreview by the Professional Development Committee, and recordingand communicatingapproved allocation of PD funds; monitor employee PD funds and consultwith the Organizational Development (OD) Specialistas needed
• In collaboration with the OD Specialist,coordinate and administer all aspects of the Job Evaluation process, serving as the primary point of contact for applicants and ensuringtimelycommunication, documentation follow-up, meeting scheduling, process tracking, and communication of Job Evaluation results
• Lead the coordination and administration ofattendance management processes, including monitoring and auditing Self-Service Leave Request transactions, approvals, and leave plans to ensure accuracy, compliance, and adherence to established policies and procedures; process manual attendance and leave-related transactions as required; identify and investigate discrepancies; and elevateissues to theAdvisors on complex matters as needed
• Lead the administration of Self-Service Leave Request and approval transactions, process manual attendance entries in Colleague UI, conduct regular audits of leave records and plans to ensure accuracy and compliance, and follow up with employees and managers asrequiredto resolve discrepancies and outstanding actions
• Coordinatelabour-managementcommitteemeetings, includingscheduling,preparingand distributingagendas, attendingmeetings to record minutes, tracking action items,and distributing minutesand follow-up communications
• Support the Manager, Faculty & Employee Relations with collection of relevant employment related records in preparation for complaint/grievance processes
• Overseethe temporary contract renewal and expiry process, including monitoring thetemporary contractsendingreport, followingup with managersregardingcontract extensions or end of contract,preparing costing & encumbrance reporting for contracts,coordinatingoffboardingactivities,andensuring that allrequired information is submitted to HRIS/Payroll within established payroll deadlines
• Conduct variouscyclical audits, includingsupervisoryandprobationary reportsandcoordinate related follow up and communications and systems updates
• Serve as the primary coordinator forthe annual and probationary performance review process, includingreviewingsubmittedevaluationsfor completeness,identifyingperformance concerns, andflagging issues to the appropriate P&C Advisor for follow up;coordinatefinal sign offand issuing of communications,maintain tracking records, monitorcompletion ratesand preparerelated reportsand metrics
• In collaboration with the Employee Wellness Specialist,coordinatethe annual employee recognition program, includingadministeringthe employee awards nominations and selection process,andsupporting the planning and execution of theannual employee appreciation event;supportotheremployee-driven eventsand initiativesas needed
• Maintainan accurateelectronic filing system, and perform related tasks to ensure records are easily accessible toappropriate staffand keptin accordance withguidelines
• Using the content management system, review and updateP&Csection of the OCAD U website and respective SharePoint site, ensuring compliance with AODAstandards
• Conduct employee research and analysis, and prepare internal and external reports asrequired; liaise with other departments andP&Cstaff to coordinate and collect related employee data
• Support the recruitment process, as needed
• Maintain currency and knowledge in all relevant areas of Human Resources
• Serve as a backup for otheradministrative and coordination functions within thePeople & Cultureteam, as needed
• Assistwith special projects and initiatives, contributing to the successful operation of thePeople & Cultureoffice

Qualifications

• Apost-secondarydegree inHuman Resources, Business or a related field,or an equivalent combination of education and experience with special consideration for the professional and community-based experience of equity-deservinggroups
• Ability to obtain aCertified Human ResourcesProfessional(CHRP) designationispreferred
• A minimum oftwo(2) yearsof work experience providing client-focused services, preferably in ahuman resourcesunionized, post-secondary or public sector environment
• Knowledge of applicant tracking systems and Human Resources Information Systems (HRIS)is an asset
• Working understandingof HR policies and practices, collective agreements, and relevant employment legislation, such as the Employment Standards Act (ESA),OntarioLabourRelations Act (OLRA),Ontario Human Rights Code (OHRC), Occupational Health and Safety Act(OHSA),and the Accessibility for Ontarians with Disabilities Act (AODA)
• A collaborative and consultative working style with an ability to develop andmaintaineffective working relationships in a manner that gains trustand cooperation
• Strongcommunicationand interpersonal skills and judgement, with a demonstrated ability to deal with sensitive or confidential matters with discretion
• Demonstrated commitment to the principles of equity and diversity, and experience promoting a respectful work and learning environment for students,staffand faculty
• Qualities that include integrityandresourcefulness
• Strong computer skills and a working knowledge of all Microsoft Office applications and well-developed internet research skills
• Demonstrated ability to work independently andparticipatecollaboratively in a team environment

This posting is for an existing vacancy.

Mode of Work:

Hybrid

Compensation:

Hiring Range - $57,486.45 to $65,772.56 per annum, commensurate with experience, plus benefits; Salary Range - $57,486.45 to $75,566.13 per annum.

Hours of Work:

Monday to Friday, 35 hours per week.

Application Deadline: Interested applicants are invited to submit an updated *resume and cover letter (PDF) no later than Tuesday August 25 th , 2026.

* Please upload your resume and cover letteras one PDF. Please name your upload: FirstName_LastName-Job Code

As an employer committed to employment equity, we encourage applications from members of equity-deserving communities including women, racialized and Indigenous persons,persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

All qualified persons are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.