People & Culture Coordinator

YMCA of Northeastern Ontario; Greater Sudbury; On-site; CAD 45,000 - 48,000; Full time

Job summary

The YMCA of Northeastern Ontario is seeking a People and Culture Coordinator for an 18-month full-time contract position. This role involves managing HR functions and ensuring compliance with policies while supporting a positive work environment through effective communication and support. Applicants must have relevant HR education and experience.

Benefits

Free Personal Membership

Paid sick/personal days

Employee and Family Assistance Program

Mileage reimbursement

Team bonding and employee recognition events

Professional development opportunities

Hybrid work options

Qualifications

• Minimum 2-3 years of HR experience.
• Ability to support HR functions like recruitment and training.
• Strong verbal and written communication skills.

Responsibilities

• Administer HR policies and support various HR functions.
• Manage employee lifecycle transactions and compliance.
• Create job postings and orientation packages.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Confidentiality

Bilingualism

Education

College diploma or university degree in human resource management

Recognized human resources designation (CHRP or CHRL)

Tools

HRIS

Job description

The YMCA of Northeastern Ontario has been serving our local communities for over 180 years and we are committed to supporting our local families, children, adults, youth and seniors in our various programs and services today.

At the YMCA, our values and purpose drive everything that we do. As a charity, we’ve championed values of empathy, health, trustworthy, inclusiveness, respect and responsibility. Helping people develop a healthy spirit, mind and body and inspiring a sense of social responsibility is the cornerstone of our legacy of caring.

To learn more about our programs and services offered please visit ourwebsite.

This job posting is for an existing vacancy and is intended to fill a current position within our organization.

We are currently looking for a People and Culture Coordinator to join our team of committed professionals. This is an 18 month full-time contract position to cover a parental leave. This position within the Association is housed at the YMCA of Northeastern Ontario’s Durham or Chippewa location in Sudbury or North Bay.

Under the leadership of the General Manager of People & Culture, the People & Culture Coordinator provides day-to-day HR coordination and support across the association. This role administers People & Culture policies, procedures, and programs, while supporting a range of HR functions including: training and development, compensation (HRIS and payroll), recruitment and selection, employee relations, and HR compliance. The People & Culture Coordinator also plays a key role in maintaining and communicating the Association’s HR policies, procedures, and guidelines to staff and volunteers, and is responsible for the accurate management of personnel files for both employees and volunteers.

START DATE: June 30th, 2025

LOCATION: Sudbury or North Bay, ON

RATE OF PAY: $45,000 - $48,000 annually

HOURS: 40 per week

Major Responsibilities

• Create and distribute job postings on a weekly basis, ensuring accuracy and adherence to internal policies, legislative requirements and best practice
• Create and ensure accuracy of employment offers
• Prepare and provide orientation packages
• Ensure personnel files are compliant with legislation and YMCA policies, procedures and practices by conducting follow ups with employees and supervisors
• Provide smooth offboarding communications to departing staff, answering questions and providing information about their benefits, entitlement and accrual balances, record of employment, final pay date, etc.
• Process all employee lifecycle transactions including changes of status, job shares, account allocation and wage change information
• Enter and maintain employee and volunteer information in the HRIS and Citation
• Ensure the Association is compliant with legislation & regulations
• Coach on and provide interpretation of policies, procedures and practices to the Leadership Team and Supervisors
• Administer mandatory training to all staff in Citation (AODA, WHMIS, Workplace Violence & Harassment, etc.)
• Maintain the HRIS while ensuring adherence with legislation and Association policies and procedures
• Work in conjunction with supervisors to address employee relations issues, referring more complex issues to the GM of People & Culture as necessary
• Support the GM of People & Culture with investigations, fact-finding, mediation and documentation

Qualifications

• College diploma or university degree in human resource management, business administration, social services, or related field
• Recognized (or working towards) human resources designation (CHRP or CHRL) an asset
• Minimum of two to three (2-3) years of experience in Human Resources
• Excellent verbal and written communication skills
• Advanced computer skills
• Excellent interpersonal skills
• Working knowledge of Human Resources Information Systems (HRIS)
• Excellent organizational and time management skills
• Ability to act with tact, discretion and maintain confidentiality
• Bilingualism in both official languages an asset
• Current and satisfactory Police Record with Vulnerable Sector Check

What We Offer

• Free Personal Membership and 10% off Family Membership
• Paid sick/personal days
• Employee and Family Assistance Program that includes short-term mental health supports such as counselling and online courses, and lifestyle coaching which includes legal and financial counselling
• Mileage reimbursement
• Team bonding and employee recognition events
• Professional development opportunities
• Opportunity to explore a wide range of jobs and functions
• Flexible hours and scheduling, and hybrid work options, depending on role

How to Apply

If you would like to work in a family friendly environment, please apply, by website only, with a cover letter and resume by June 17, 2025 to the attention of the Personnel Committee.

Please ensure that your cover letter and resume both specify the job title of the position that you are applying for.

All applicants are thanked for their interest in this position. However, only those selected for an interview will be contacted. If contacted and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Human Resources Department.

Please note that successful candidates will be required to submit a current and satisfactory Police Record with Vulnerable Sector Check for review prior to starting employment. Police records are reviewed on an individual basis, and any offences are considered in relation to the nature of the position and its responsibilities, particularly in working with children and vulnerable populations. A positive record does not automatically disqualify a candidate from employment.

Please note that candidates invited for an interview will be required to submit three professional references.

YMCA of Northeastern Ontario is an equal opportunity employer that is dedicated to maintaining a fair and equitable work environment. All of our employees and job applicants will be promoted or employed solely on the basis of their abilities and qualifications.

Educational credentials completed outside of Canada require an Educational Evaluation along with your credentials. If you do not have an evaluation document, please visithttps://www.wes.org/ca/. orhttps://www.icascanada.ca. Applications submitted without an evaluation document may not be considered.