People and Culture Administrator

Save the Children; Toronto; Hybrid; CAD 56,000 - 72,000; Full time

Benefits offered by this job

Comprehensive benefits

Hybrid work model

4 weeks vacation

Office closure during holidays

Personal days

Sick leave days

Parental leave top-up

Pension plan

Learning & development

Headspace membership

EAP services

Job summary

Save the Children Canada is a hybrid workplace based in Toronto, Ontario. The People & Culture Administrator provides day-to-day HR support across onboarding, compensation and benefits, performance management, and employee relations to advance the organization's mission for children.

Reporting to the Senior Manager, People & Culture, you will lead HR system administration, maintain data integrity, and support recruitment, payroll, andLeave & benefits processes while contributing to a positive

Qualifications

• Post-secondary education in a relevant field or equivalent experience.
• Minimum 1-3 years of experience. Experience in International Development, NGO/INGO, or not-for-profit sectors is preferred.
• Advanced knowledge of Employment Standards Act, Occupational Health and Safety Act, AODA, Canada Labour Code, Human Rights Code.
• Proven experience interpreting employment law and handling HR/LR compliance matters.

Responsibilities

• Deliver day-to-day HR support across onboarding, compensation and benefits, performance management and employee relations.
• Maintain accurate employee data in the HR system and process changes (hires, terminations, salary changes).
• Coordinate recruitment administration and support hiring managers.
• Ensure ADP WorkforceNow resources and content are up to date.
• Manage payroll input and process benefit and pension changes; be main contact for employees and providers.
• Monitor leave-related payments (WSIB, STD, LTD) for accuracy and compliance.
• Respond to employee inquiries and escalate complex issues for improvements.
• Manage student and internship programs and school partnerships.

Skills

Communication

Teamwork

Project management

Analytical skills

Adaptability

Bilingual assets

Education

Post-secondary education

Tools

ADP WorkforceNow

HRIS

MS Office

Job description

Salary Range: $55,581.56 To $71,985.83 Annually

(18-month contract, maternity leave replacement)

Save the Children believes every child has the right to a future. In Canada and around the world, we do whatever it takes – every day and in times of crisis – to support children to fulfill their rights to a healthy start in life, the opportunity to learn, and protection from harm. With over 100 years of experience, Save the Children is the world’s first and leading independent children’s organization – transforming lives and the future we share.

Save the Children Canada is a hybrid workplace based in Toronto Ontario Canada. This recruitment is open to all applicants residing in Ontario.

THE IMPACT YOU WILL MAKE:

Reporting to the Senior Manager, People & Culture, the People & Culture Administrator will be responsible for delivering day-to-day HR support across a wide range of people processes, systems, and programs. This role contributes to the organization’s mission by ensuring the effective administration of key HR functions, including onboarding, compensation and benefits, performance management, and employee relations. The P&C Administrator works collaboratively across teams to enhance employee experience and operational efficiency.

Responsibilities include (but are not limited to):

• Administer and troubleshoot People & Culture systems and tools, including payroll, benefits, performance management, and internal communication platforms.
• Maintain accurate employee data in the HR system by processing changes such as new hires, terminations, compensation adjustments, and status updates.
• Coordinate recruitment administration, including job postings and applicant tracking, and support hiring managers throughout the process.
• Ensure employees understand how to use ADP WorkforceNow effectively, and keep HR resources and system content accurate and up to date.
• Manage payroll input and process all benefit and pension changes; act as the main point of contact for employees and benefit providers.
• Monitor leave-related payments (e.g., WSIB, STD, LTD) to ensure accuracy and compliance with policies.
• Respond to general employee inquiries and provide timely follow-up; elevate complex issues and recommend process or communication improvements based on inquiry trends.
• Manage the student and internship program, including school partnerships and job fair participation to build future talent pipelines.
• Coordinate onboarding for all new hires, ensuring compliance and a consistent, positive employee experience.
• Recommend improvements to onboarding and culture integration practices, and maintain updated onboarding files and templates.
• Maintain employee records and ensure all documentation is accurate, current, and properly stored in the HR document management system.
• Assist in implementing HR policies and standard operating procedures, tracking compliance and recommending updates as needed.
• Support the annual performance management cycle, respond to basic inquiries, and track review completion rates.
• Produce regular people metrics reports, conduct data audits, and ensure data integrity and compliance across HR systems.
• Leads the Feel Good Task Force.

Qualifications include (but are not limited to):

• Post-secondary education in a relevant field or equivalent experience.
• Minimum 1-3 years of experience. Experience in International Development, Non-Governmental Organization (NGO/INGO), or other not-for-profit sectors is preferred.
• Advanced knowledge of relevant legislation including Employment Standards Act, Occupational Health and Safety Act, AODA, Canada Labour Code, Human Rights Code.
• Proven experience in interpreting employment law and handling HR/LR compliance matters.
• Advanced communication, interpersonal, and teamwork skills for diverse audiences to build strong working relationships across cultural and organizational settings, both internally and externally. French/Spanish/Arabic language skills is an asset.
• Demonstrated project management experience for task execution of assigned objectives supported by proficiency with MS Office tools and relevant technologies. Ability to work under pressure within tight timelines to achieve SCC objectives.
• Displays analytical and problem-solving skills to support initiatives with demonstrated adaptability to support change management for successful task implementation.
• Applies judgment and make sound decisions that are accountable, justifiable, and in adherence to policies and procedures.
• Considers organizational strategy and thinks creatively to support innovative initiatives and collaborations that deliver benefits for the children and families we serve.
• Ability to occasionally travel locally, nationally and internationally (less than 10%) as required.

WHAT WE OFFER

The salary range for this position is non-union pay band 4 between $55,581.56- $71,985.83CAD depending on skills and experience. In addition to this, our employees will have the following package of additional benefits:

• Comprehensive benefits package for you and your dependents available three months after employment start date. Coordinated benefits for your partner paid by Save the Children Canada.
• Hybrid workplace including opportunities to work remotely and flexible work hours to support employee wellbeing and work life balance.
• 4 weeks of annual paid vacation.
• In addition to annual leave, we offer an end of year office closure December 25 - January 1 (SAVE Days) so we can all recharge simultaneously.
• 5 paid personal days.
• 10 paid sick leave days.
• Parental leave top-up.
• Employer contributions to group pension plan. Access to help save for a first home through the pension provider.
• Learning and development opportunities and specialized training including professional development time.
• Confidential Employee Assistance Program services available to you and your dependents from your first day of employment.
• Organization-wide membership access to Headspace.

It is our individual and collective responsibility to ensure all children are protected from deliberate or unintentional acts that lead to the risk of, or actual, harm caused by our employees. Each employee shall be aware that there may be additional vulnerabilities facing children associated with their age, socio-economic background, disability, gender, racial heritage, religious belief, identity, sexual orientation or identity, and is committed to ensuring this does not form barriers to effective safeguarding.

Each employee is committed to fostering and sustaining a safe environment through proactive, accessible, and effective approaches that seek to prevent and respond to any harm to the children including but not limited to sexual exploitation and abuse. SCC and all its employees will take all reasonable steps to make itself safe, both as an organisation and in the conduct of all aspects of its day-to-day operations of emergency, humanitarian, developmental, policy, campaigning and administrative work.

SCC supports and acts in compliance with the Human Rights Code. SCC is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Providing an accessible and barrier-free environment is a shared effort, and as an organization, SCC is committed to working with the necessary parties to make accessibility for all a reality. If you require an accommodation during any stage of the recruitment or employment process, please notify People & Culture at [e-mail]

Please Note: This job opportunity is to fill an existing vacancy.

This recruitment process may involve the use of AI-enabled or automated tools within ADP Workforce Now to help manage job postings and application workflows. These tools may assist with tasks such as organizing applicant information, identifying potential matches based on job-related qualifications, or supporting communication and scheduling.

All hiring decisions are made by our People & Culture team and hiring managers. No automated tool makes final decisions about your candidacy. If at any point you have questions about how your information is used, please contact our team at [e-mail]