People and Business Operations Coordinator

FLT; Victoria; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

A dynamic outdoor lighting firm located in Victoria is seeking a People and Business Operations Coordinator. This hybrid role involves supporting HR functions and managing business operations, including employee engagement activities and office management. Ideal candidates will have 3+ years of relevant experience and strong communication skills. The firm offers a salary range of $55,000 to $65,000, along with benefits and vacation time.

Benefits

Salary Range: $55,000 – $65,000

Bonus Program

RRSP/TFSA Matching

Extended health and dental benefits

3 weeks of paid vacation

Qualifications

• 3+ years of experience in HR, communications, or operations.
• Familiarity with virtual communication tools.
• Ability to analyze data and deliver presentations.

Responsibilities

• Coordinate hiring logistics and manage onboarding.
• Provide administrative support for the CEO and leadership.
• Manage office supplies and assist with travel arrangements.

Skills

Human resources experience

Communication skills

Organizational skills

Problem-solving mindset

Tools

Office 365

Project management tools

Job description

We’re First Light Technologies (FLT). We design and manufacture outdoor lighting for public places like walkways, parks, and parking lots — over 55,000 of our lights are installed on almost every continent. Since our start in 2019 we’ve grown our team from 13 people to 43, and our customers love our easy-to-use products. Our lights work right out of the box, producing reliable, quality light all night, every night. They don’t require connection to the electrical grid, saving our customers time, money, and energy.

The Role

Reporting to the Director of People and Business Operations, the People and Business Operations Coordinator plays a vital role in supporting our team and ensuring smooth day-to-day operations. This role blends people operations (HR) and business operations (office and admin management), making it ideal for someone who thrives in a dynamic, people-first environment and enjoys building systems that help others do their best work.

This is a hybrid role based in our Victoria office. We work 40 hours per week, Monday to Friday, with flexibility in your daily schedule.

What We Offer

• Salary Range: $55,000 – $65,000
• Bonus Program: A meaningful bonus structure tied to company and individual performance
• RRSP/TFSA Matching: Up to 5% of base salary
• Benefits: Extended health and dental, long-term disability, and a Health Spending Allowance
• Vacation: Start with 3 weeks of paid vacation
• Annual Paid Closure: One week off each year to recharge
• Stocked Kitchen: Snacks, coffee, and tea to keep you fueled

What You’ll Do

People Operations (HR Support & Culture Building):

• Plan and manage employee engagement activities, including social events and office celebrations as chair of the social committee
• Coordinate hiring logistics, including posting and promoting new positions, conducting initial screens, scheduling interviews, conducting reference checks, and managing a seamless experience for our hiring panels via our HRIS
• Manage onboarding for new employees and offboarding for departing team members
• Support tracking and collection of people KPIs and feedback channels
• Organize employee recognition programs, including holiday gifts, birthdays, anniversaries, and celebrations
• Participate in the Health and Safety Committee and help create a safe workplace for all
• Support employer branding, including updates to our website, public-facing collateral, and team handbook
• Support internal communications and help foster a positive, inclusive workplace culture
• Special projects as required

Business Operations (Office, Admin & Executive Support):

• Provide executive and leadership support, including scheduling, meeting preparation, and administrative assistance for the CEO and leadership team
• Serve as the primary contact for external IT support vendor, manage equipment and support team members with troubleshooting
• Oversee the company’s tech stack, including software tools and platforms, and manage vendor relationships for renewals, licenses, and support agreements
• Oversee office management, including purchasing food and beverage, supplies and equipment, managing petty cash, and maintaining fire safety and parking logistics
• Manage office access and security systems, including keys, fobs, and vendor relationships
• Coordinate bookings for off-site training, team-building events, and internal meetings
• Maintain office supply inventory and oversee cleaning and facility upkeep
• Assist with travel planning and logistics, including booking arrangements and budget tracking

What You Bring

• 3+ years of experience in human resources, communications, operations, administration, or a similar role
• Familiarity with virtual communication tools such as Teams, Office 365
• Experience using project management tools like Clickup, Trello or comparable systems
• Comfort working with information management systems such as HRIS or other databases
• Ability to collect and analyze data, and develop and deliver clear, engaging presentations
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal abilities
• A proactive, problem-solving mindset

Nice to Haves

• Experience in a growing company or startup environment

If your experience doesn’t match every requirement, we still encourage you to apply. Use your cover letter to tell us how your unique background could be a great fit — we value transferable skills and diverse perspectives. We’re building a team that reflects the world we live in and the communities we serve. We welcome applicants from all backgrounds and walks of life.

Please note: We are unable to support work visas at this time.