Payroll Technician

Realterm; Dorval; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Healthcare

Retirement plan

Paid leave

Volunteer time off

Wellness benefits

Job summary

Realterm is seeking a Payroll Specialist to support Canadian and US payroll operations. You will key data, maintain records, and assist with payroll inquiries to ensure accuracy and timely processing.

The role includes coordinating with external providers for international payroll, supporting expatriate and cross-border payroll, and maintaining audit-ready documentation in a fast-paced environment.

Qualifications

• 2-3 years of payroll experience
• Bachelor’s degree in accounting, finance, economics, or equivalent
• Canadian or US Payroll Association certification preferred
• Experience with international payroll is a plus
• Functional knowledge of payroll software
• Dayforce experience preferred
• Proficiency with Microsoft Excel

Responsibilities

• Process full payroll cycle for Canadian and US semi-monthly payroll accurately and on time
• Review and validate payroll inputs, source documents, and employee changes for completeness and accuracy
• Coordinate with external providers during the monthly international payroll process
• Assist with expatriate and cross-border payroll administration
• Maintain accurate payroll records and support documentation
• Respond to employee payroll inquiries and assist with audits

Skills

Payroll processing

Canadian payroll

US payroll

Payroll audits

Excel

Education

Bachelor's degree in accounting

Tools

Dayforce

Excel

Job description

Realterm is a real estate operator whose employees have a track record of capitalizing on durable insights into the supply and demand of real assets through the global supply chain. Realterm seeks to build and invest in value-added business platforms that have a proprietary position in their markets, source investments with favorable supply/demand dynamics and bring intense focus to operating results.

Realterm offers several career fields such as Accounting, Asset Management, Capital Markets and Investor Relations, Construction, Finance, Investments, Leasing, and Property Management that make working here unique, challenging, stimulating, and rewarding. With offices in Amsterdam, Annapolis, Baltimore, Chicago, Frankfurt, Houston, Los Angeles, Montré al, New York, Singapore and Sydney, you are empowered to take your career where you want it to go.

A career at Realterm allows you thrive in a fast-paced workplace environment with tremendous scale. Enjoy working in a collaborative environment with supportive teammates where you will be challenged to grow and be at your best every day.We offer our employees a robust and competitive benefits package.

Summary

The Payroll Specialist supports payroll operations by accurately keying payroll data, maintaining payroll records, and assisting with payroll-related inquiries.The Payroll Specialist is a key contributor to ensuring payroll accuracy, providing compliance support, and delivering employee payroll services.

Essential Duties and Responsibilities

• Process full payroll cycle for Canadian and US semi-monthly payroll accurately and on time, including earnings, deductions, adjustments, bonuses, reimbursements, taxable benefits, and other payroll-related entries.
• Review and validate payroll inputs, source documents, and employee payroll changes for completeness, accuracy, and proper approval before payroll deadlines, including direct deposit, tax forms, garnishments, benefit deductions, compensation updates, and employment status changes.
• Coordinate with external providers during the monthly international payroll process, including providing employee changes, leave calculations, calendars, and required country-specific payroll supporting documentation.
• Assist with expatriate and cross-border payroll administration, including coordination of travel calendars, shadow payroll inputs, hypo tax adjustments, and year-end payroll adjustments.
• Coordinate with Human Resources to resolve payroll data issues, missing approvals, timekeeping discrepancies, and employee record updates.
• Maintain accurate payroll records and supporting documentation in accordance with company policies, audit requirements, and applicable payroll regulations.
• Respond to employee payroll inquiries related to pay statements, deductions, direct deposit, tax withholding, benefits, and payment timing; escalate complex issues to HR/Payroll Manager and/or Accounting Manager as needed.
• Support payroll compliance activities, including routine payroll audits, payroll variance reviews, year-end validation, and preparation of payroll-related reports.
• Assist with month-end, quarter-end, and year-end accounting payroll activities, including payroll journal entries, bonus accruals, payroll reconciliations, and balance sheet reconciliation related to payroll accounts.
• Process and review HR, payroll, and benefit-related invoices in accounting software, including invoice coding, approval follow-up, and wire/check requests.
• Support payroll audit requests by gathering, organizing, and validating payroll records, reports, and backup documentation.
• Assist with documenting payroll procedures, checklists, and process improvements to support consistent and audit-ready payroll operations.
• Maintain strict confidentiality of employee payroll information and sensitive records.
• Perform other HR and payroll-related duties as assigned.
• Accountability
• Character, Trust, Integrity
• Planning, Decision-Making & Initiative

Qualifications

• Deadline-focused, detail-oriented, organized, able to prioritize and manage concurrent demands
• Effective communicator (both oral and written) with ability to communicate with all staff and executive levels within the organization
• Team-oriented, comfortable working in a fast-paced environment with the ability to work independently with minimal supervision
• Ability to establish and maintain positive working relationships with other employees
• Ability to effectively solve problems through the use of analytical skills

Proficiency in French and advanced written and spoken English are required. English is required for this role because the incumbent will regularly support and communicate with managers, employees, payroll providers, auditors, and other third parties located outside Québec, including English-speaking Canada, the United States, Europe, and APAC.

Education and/or Experience

• 2-3years of payroll experience, entering payroll data and reporting
• Bachelor’s degree in accounting, Finance, Economics, or equivalent work experience
• Canadian or US Payroll Association certification preferred
• Experience with international payroll is a plus
• Functional knowledge of payroll software required, Dayforce experience preferred
• Proficiency with Microsoft Office, especially Excel

The position will work in a general office setting and may require travel, up to 5% annually, to remote office locations based on organizational/business needs.

Physical Demands

Must be able to remain in a stationary position for most of the workday, sitting at a desk, consistently operating a computer. The person in this position must be able to access file cabinets and office machinery (to include a computer, copier, and fax machine). On occasion, may need to lift boxes weighing up to 10 lbs.

Realterm prioritizes, embraces and values safe, inclusive and collaborative environments and is committed to intentionally building a workplace where our employees can succeed. Full-time eligible employees may participate in our robust benefits program which includes healthcare (single and family coverage available), retirement plan with matching contributions, paid leave, volunteer time off, wellness/lifestyle benefits and more. More information regarding benefits and total compensation will be provided during the hiring process.

Realterm is an equal opportunity employer, as we value and respect diversity. We encourage diversity in ideas, opinions, experiences and identities. We do not discriminate in our employment practices based upon protected class, to include race, color, religion, sex, national origin, age, disability or genetic information.