Payroll Specialist PFT

The Corporation of UCLG; Brockville; On-site; CAD 60,000 - 80,000; Full time

Job summary

The United Counties of Leeds and Grenville is seeking a Payroll Specialist to join its Corporate Services Division. This permanent full-time position entails accurately processing payroll, maintaining records, and ensuring compliance with applicable legislation. Ideal candidates will have a college diploma in payroll or business, alongside relevant experience and skills in payroll systems.

Benefits

Inclusive recruitment process

Accommodations for disabilities

Qualifications

• Minimum of 3 years experience with computerized payroll processing.
• Previous experience in a municipal and unionized setting is considered an asset.

Responsibilities

• Process bi-weekly payroll with attention to detail and under pressure.
• Maintain computerized payroll files and respond to payroll inquiries.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Education

College diploma in Business or Payroll Administration

Canadian Payroll Certification

Tools

MS Office Suite

Job description

THE UNITED COUNTIES OF LEEDS AND GRENVILLE

Corporate Services Division

Invites applications for the position of :

Payroll Specialist PFT

Permanent Full-Time

Start Date : ASAP

2025 Salary Grid 5 : $34.95 / hr - $41.60 / hr

Position Summary :

Reporting to directly to the Manager Human Resources and indirectly to the Director Corporate Services the Payroll Specialist will perform all services required for the efficient operation of the payroll function for the United Counties of Leeds and Grenville.

Qualifications :

Education Certification & Licenses

• College diploma in Business or Payroll Administration.
• Canadian Payroll Certification / Designation would be considered an asset.

Experience

• Minimum of three (3) years experience with computerized payroll processing.
• Previous experience in a municipal and unionized setting would be considered an asset.

Knowledge

• Working knowledge of applicable employment legislation human resources policies and procedures and collective agreements.
• Computer proficiency in payroll and time and attendance systems word processing and spreadsheet applications (MS Office Suite)
• Skills & Abilities
• Proven ability to consistently maintain high quality standards meticulous attention to detail and a strong degree of accuracy and reliability.
• Strong organizational and time management skills to manage a heavy workload undertake multiple tasks and meet strict deadlines under time constraints.
• Excellent interpersonal and relationship skills both written and verbal.
• Demonstrated ability to respect the confidentiality of information and exercise tact and diplomacy.
• Demonstrated ability to provide guidance and advice to others on a regular basis.
• Team-oriented and skilled in working within a collaborative team environment.

Summary of Position Responsibilities :

Payroll Processing (approximately 60%)

• Process bi-weekly payroll with great attention to detail mathematical skill ability to work under pressure and during stressful situations to meet deadlines.
• Using the computerized payroll system record and maintain sick leave vacation banked time and statutory holiday entitlements for all employees and prepare period reports to supervisors.
• Maintain computerized payroll files relating to earnings deductions payroll types and cycles employee information union contracts and banking information.
• Track verify eligibility and process supplemental payroll reimbursements and allowances in accordance with Policy or Collective Agreements.
• Respond to inquiries and provide assistance in a tactful and composed manner and resolve payroll issues with employees and / or supervisors.
• Maintain and update payroll information with respect to collective agreements by-laws and other payroll legislation
• Assist with uploading retroactive payments and updating earnings and deductions.
• Assist with auditing and year end / new year Procedures (approximately 10%)
• Balance payroll general ledger accounts and prepare journal entries as required.
• Input and analyze bi-weekly payroll to ensure accuracy and integrity of data; identify discrepancies or variance make corrections within scope of role and / or liaise with others to recommend corrective options and adjustment
• Assist with preparation of T4s for distribution.
• Assist with reconciliation of Pensionable and Insurable Earnings Review (PIER).
• Provide information for year-end audit to the Counties external Auditor as requested.
• Complete year end processes to turn the system over to new payroll year.
• Provide back-up and support to the payroll team as required and requested.

Other Payroll Responsibilities (35%)

• Set up and maintain payroll information and functions in Human Resource Information System.
• Complete government remittances as required : Source deduction (Income tax Canada Pension Plan and Employment Insurance) Employer Health Tax Family Responsibility Office Payments and Union Dues.
• Prepare direct deposits for the monthly monetary Employee Recognition Service Awards.
• Complete Records of Employment and remit online to Service Canada.
• Occasionally converse with government agencies as required to resolve discrepancies and / or provide employee information for processing such as : Canada Pension Plan disputes or Service Canada enquiries.

General (5%)

• Attend various meetings and conference calls such as : department meetings financial meetings meeting with employees regarding payroll concerns meetings with supervisors to discuss a payroll situation with an employee
• Communicate with all staff via email regarding updated payroll information or early deadlines
• Exceptionally as directed process manual cheques / off cycle payments as required.

Other related duties as requested and required.

The foregoing job description reflects the general duties necessary to describe the principal functions of the position and shall not be construed to be all of the work requirements that may be inherent in this classification .

How to apply :

Please quote Requisition# PAYRO001239 Payroll Specialist PFT and apply to the job posting on the Careers section of our website at View our Job Opportunities. Open Until Filled

Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will only be used for candidate selection.

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Applicants are required in advance to make any accommodation request known to Human Resources by contacting the department at 1- or by using the Bell Relay Service.

Human Resources will strive to provide reasonable and appropriate accommodation for all applicants during the recruitment and selection process which will ensure the process is conducted in a fair and equitable manner.

Required Experience :

Unclear Seniority

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

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