Payroll Specialist (1- year contract)

Medline; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

Medline Canada is seeking a Payroll Coordinator to support its payroll team and manage weekly payroll operations. This role entails acting as a contact for payroll processes, ensuring compliance with payroll regulations, and coordinating related HRIS updates. Ideal candidates will possess strong communication skills and hands-on knowledge of payroll systems, contributing to the overall mission of improving care across Canada.

Benefits

Market competitive compensation and benefits plan

Career growth and training programs

Paid vacation and personal days

Employee referral program

Fitness subsidy

Annual Employee Appreciation Week

Qualifications

• Hands-on knowledge of ADP payroll processes for 600+ employees.
• 1-3 years of experience in a comparable payroll role.
• Familiarity with ADP, UKG, and Workday is a strong asset.

Responsibilities

• Submit payroll correctly on a bi-weekly basis including new hires and terminations.
• Liaise with payroll provider for compliance and remittances.
• Maintain HRIS portal and support year-end reporting for T4s.

Skills

Communication

Interpersonal Skills

Multi-tasking

Pressure Management

Education

Payroll Compliance Practitioner certification

Tools

ADP

UKG

Workday

Job description

Value Proposition

As a leading partner in healthcare, Medline Canada's sole purpose is Together Improving Care – this means being deeply committed to the health and well-being of our customers, employees, partners and our communities. We employ a diverse group of top talent focused on growing and making a difference in the lives of Canadians, coast-to-coast.

Compensation is only one part of the Employee Value Proposition that Medline Canada offers our employees. As part of our mission, we offer one of the most competitive and engaging employee experience programs in Canada, which includes:

• Collaborative work environment with highly engaged employees
• Market competitive compensation and benefits plan, including LTD & Insurance
• DPSP match program
• Annual Employee Appreciation Week
• Paid vacation and personal days
• Lifeworks Employee Assistance Program (EAP) Resources supporting mental, physical, family and financial well-being
• Career growth and training programs
• Open communication with Senior Leaders
• Tailored incentives for eligible employee groups, such as home office reimbursement and Sylvan Learning Centre credit
• Employee referral program
• Education support programs
• Fitness subsidy
• Recognition programs
• Social activities
• And much more…

JOB SUMMARY

This is an exciting opportunity to be part of a project team supporting a conversion from ADP to Workday/ UKG planned for Jan 2026. You will support or take on our existing payroll to alleviate our existing Payroll Coordinator with daily payroll responsibilities, in order to support project planning requirements for the conversion. Working alongside our Payroll Coordinator, you will work as a team on regular payroll and monthly incentive payments and also multi task for any input on UKG/Workday interface and testing if timing permits. Your primary responsibilities will be to keep the bi-weekly payroll accurate and on time.

CORE JOB RESPONSIBILITIES

• Act as contact for payroll/HRIS provider, ensuring payroll is submitted correctly on a bi-weekly basis (incl. new hires, terminations, expenses, incentive pays, bonuses, gym memberships, employee purchases, etc.)
• Liaises with payroll/HRIS provider to ensure remittances to CRA, Employment Insurance and Workplace Safety and Insurance Board are complete and on time per government requirements
• Remains up to date on payroll changes and tax changes in applicable provinces
• Maintains HRIS portal, updating job titles, job descriptions, benefit details, etc.
• Supports year-end reporting process for T4s and makes adjustments as required (i.e. PIER auditing)
• Will own the T2200 process at year end
• Keeps payroll information filed, organized and confidential
• Capable of providing a balanced and common-sense approach to routine and complex issues

QUALIFICATIONS

• Hands on working knowledge of ADP payroll processes (600 + employees) in all provinces to serve as primary payroll support
• Payroll Compliance Practitioner certification an asset
• 1-3 years current experience in a comparable role
• Familiarity with ADP, UKG, and/or Workday a strong asset
• Excellent communication and interpersonal skills (verbal and written)
• Able to multi-task and effectively manage priorities
• Able to work under pressure in an ever changing and dynamic environment

About Medline Canada

Medline Canada stands at the forefront of healthcare, providing expertise and a breadth of solutions for every care setting. With 550+ employees, including 100 dedicated sales and clinical professionals and eight distribution centres located coast-to-coast, Medline Canada is proud to serve the entire continuum of care.

Our Commitment to Diversity and Inclusivity

Medline Canada is committed to diversity and inclusivity and we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons/persons of colour and those who identify as women, persons with disabilities and LGBTQ+ persons.

Our commitment to Accessibility

Medline Canada is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). We endeavor to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.