Payroll Specialist #071-25

Ontario Health atHome; Kirkland Lake, Sault Ste. Marie, Central Ontario; On-site; CAD 67,000 - 81,000; Full time

Job summary

Join a dedicated team of health care professionals as a Payroll Specialist, where you will play a crucial role in ensuring payroll accuracy and compliance. This position involves processing payroll for both union and non-union staff while maintaining confidentiality and security of payroll data. You will have the opportunity to work in a flexible environment, supporting various regions across Ontario. If you are detail-oriented and passionate about making a difference in health care, this role offers professional development opportunities and a commitment to diversity and inclusion. Be part of a forward-thinking organization that values your contributions.

Benefits

Competitive compensation and benefits

Professional development opportunities

Membership in a defined benefit pension plan

Flexible work location

Qualifications

• 3-5 years payroll experience, preferably in a unionized environment.
• Knowledge of CRA payroll rules and year-end reporting.
• Canadian Payroll Association certification preferred.

Responsibilities

• Processing bi-weekly payroll for union and non-union staff.
• Verifying and processing time reports for payroll accuracy.
• Collaborating with HR on data verification and process integration.

Skills

Payroll Administration

Compliance

Reporting

Process Improvement

Communication Skills

Interpersonal Skills

Time Management

Fluency in English

Education

Post-secondary diploma in business, accounting, or payroll

Tools

Payroll Systems (Quadrant preferred)

MS Office (Word, Excel, Outlook)

Job description

Job Description

Payroll SpecialistCOMPETITION #: #071-25DATE POSTED: May 7, 2025DATE CLOSED: May 13, 2025CATEGORY: Regular Full-Time / PermanentDEPARTMENT: FinanceREPORTS TO: Manager, PayrollOFFICE LOCATION: Any Ontario Health atHome Office, preference for North East residentsHOURS OF WORK: 37.5 hours/week, 1950 hours/yearSALARY: OHaH Non-Union Band 4 - $67,765.50 to $80,915.67

Are you a detail-oriented Payroll Specialist with experience in payroll administration, compliance, reporting, and process improvement? Do you care about health care and helping others? Join our supportive team of over 8,000 health care professionals and make a difference.

The Payroll Specialist will coordinate and administer payroll services for Ontario Health atHome in the North East area, with potential to support other regions as needed.

What we offer:

• Competitive compensation and benefits
• Professional development opportunities
• Membership in a defined benefit pension plan
• Flexible work location (any Ontario Health atHome office, preference for North East)

Responsibilities include:

• Processing bi-weekly payroll for union and non-union staff, ensuring compliance with legislation, contracts, policies
• Verifying and processing time reports and adjustments for payroll accuracy
• Collaborating with HR on data verification and process integration
• Ensuring payroll accuracy and timely processing
• Handling employee expense and mileage claims in coordination with Accounts Payable
• Managing employee status changes, leaves, and updates in payroll system
• Configuring and maintaining payroll system modules
• Calculating and processing compensation changes, retro payments, and pay adjustments
• Processing terminations and issuing final payments
• Serving as payroll SME, providing training and support to staff and management
• Submitting Records of Employment to Service Canada
• Transmitting electronic deposits and year-end reporting (T4, T4A, T4, pension adjustments)
• Preparing payroll remittances and manual cheque documentation as needed
• Maintaining confidentiality and security of payroll data
• Performing month-end journal entries and reconciliations
• Generating payroll reports and statistical summaries
• Following safety and privacy protocols
• Performing other payroll-related duties as required

Minimum qualifications:

• Post-secondary diploma in business, accounting, or payroll
• 3-5 years payroll experience, preferably in a unionized environment
• Knowledge of CRA payroll rules, year-end reporting, EHT, WSIB, etc.
• Understanding of collective agreements and employment legislation
• Experience with payroll systems (Quadrant preferred), report generation, and spreadsheet development
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong communication and interpersonal skills
• Ability to work independently and manage time effectively
• Fluent in English; additional languages a plus
• COVID-19 vaccination required

Preferred qualifications:

• Canadian Payroll Association certification
• Experience in healthcare or public sector
• Fluency in French or other languages

About us

We are Ontario Health atHome: dedicated to delivering accessible, patient-centered care across Ontario in collaboration with health partners.

Why join us?

If you are committed to excellence in care and service, and seek growth and connection, consider making us your home.

Our commitment to diversity

We value equity, inclusion, diversity, and anti-racism. We encourage applications from all qualified candidates and provide accommodations upon request.

Apply with a cover letter and resume by May 13, 2025, 4:30 p.m. We appreciate all applicants; only those selected for interviews will be contacted.