Payroll Specialist

Push Operations; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Employee discount

Health and dental benefits

Paid vacation time

Training and development programs

Growth opportunities

Job summary

OAK + FORT is seeking a Payroll Specialist to manage payroll for employees across Canada and the US. You will be the primary payroll contact, handling entries, adjustments, calculations, and reporting to ensure timely, accurate processing.

The role includes Canada/US payroll, year-end reporting (T4/T4A/W-2), benefits administration, and compliance in a fast-paced retail environment that supports growth.

Qualifications

• 3-5 years of experience in full-cycle payroll processing, including compliance and year-end activities (T4s, W-2s, ROEs).
• Experience running payroll across Canada and the US, with working knowledge of multi-provincial and multi-state tax and remittance requirements.
• Experience acting as the primary payroll point of contact in a fast-paced, high-volume environment.

Responsibilities

• Create and maintain employee payroll records for Canada and US employees.
• Process weekly and bi-weekly pay runs (Canada and US).
• Process new hires, terminations, salary changes, bonuses, and other payroll adjustments.
• Analyze time sheets and verify all payroll timesheets.
• Remit source deductions for routine remittances and government requests.
• Manage employee payroll questions and inquiries.

Skills

Payroll processing

MS Excel

Time management

Communication

Attention to detail

Tools

ADP

Job description

Defined by People. Driven by Ownership. Built for Growth.

At OAK + FORT, we are defined by people who lead with ownership, embrace growth, and bring passion into everything they do. Guided by collaboration, curiosity, and individuality, we foster an environment where teams are empowered to challenge themselves, support one another, and evolve alongside a modern and growing brand.

As the Payroll Specialist, you will run payroll for employees across Canada and the US. You will be the primary payroll contact, managing all payroll entries, adjustments, calculations and reporting. You will be responsible for processing payroll requirements for new hires and departing employees. You will support with reporting deadlines and ensure reliable, accurate information is provided to key decision makers in a timely manner.

Start Here

Start your journey with a team that values initiative, curiosity, and individuality. At OAK + FORT, we encourage self-starters to contribute with confidence, take ownership, and bring their unique perspective from day one.

As Payroll Specialist, you will:

• Create and maintain employee payroll records for retail (Canada + US), warehouse and corporate employees (including hourly and salaried employees)
• Process weekly and bi-weekly pay run in Canada and US (or additional pay runs and manual payments as needed)
• Process new hires, terminations, salary and wage changes, bonuses, retroactive payments, deductions, and other payroll adjustments.
• Analyze time sheets and verify all payroll timesheets
• Remit source deductions for routine remittances and all government related requests
• Manage employee’s queries on payroll related issues
• Conduct all year end required taxes- process T4, T4As, W2 Create and maintain reports as requested
• Benefits Administration, including enrollment, changes, terminations, and monthly invoice reconciliation.
• Prepare payroll reconciliations, payroll accruals, labour forecasts, variance reports, and other payroll-related reports.
• Perform ad hoc duties as required to support growth in business

Belong Here

We are people powered. Through collaboration, respect, and open communication, we create an environment where individuals feel supported, valued, and connected by a shared passion for delivering elevated experiences together.

At OAK + FORT, you will:

• Join a team that values authenticity and individuality
• Work in a collaborative and supportive environment
• Be empowered to share ideas, challenge convention, and make an impact
• Build meaningful relationships with customers and teammates alike
• Contribute to a culture rooted in passion, creativity, and growth

Grow Here

We believe growth comes from challenging ourselves to go above and beyond. By embracing change, taking initiative, and continuously evolving, our teams build meaningful careers while growing alongside an ever-evolving brand.

At OAK + FORT, you will have opportunities to:

• Develop your leadership and business management skills
• Grow within a rapidly evolving retail organization
• Take on new challenges and contribute to strategic initiatives
• Learn through hands‑on experience, mentorship, and ongoing development
• Build a meaningful career with a team that values ownership, growth, and innovation.

What We’re Looking For:

• 3-5 years of experience in full-cycle payroll processing, including compliance and year-end activities (T4s, W-2s, ROEs)
• Experience running payroll across Canada and the US, with working knowledge of multi-provincial and multi-state tax and remittance requirements
• Experience acting as the primary payroll point of contact in a fast-paced, high-volume environment
• Payroll Compliance Professional (PCP) designation, or progress toward the designation, considered an asset
• Strong working knowledge of ADP
• Advanced proficiency with MS Excel
• Experience with payroll system implementations or migrations considered an asset
• Ability to manage multiple deadlines and competing priorities, working both independently and collaboratively within a team
• Strong written and oral communication skills
• Ability to communicate and coach effectively at all levels
• Adaptable, resourceful, and solutions-oriented
• Commitment to continuous learning and professional growth
• Ability to present ideas and recommendations in a professional, organized, and logical manner

Why You'll Love It Here

• Extremely generous employee discount starting from day one
• Health and dental benefits (for eligible positions only)
• Paid vacation time off (for eligible positions only)
• An opportunity be a part of our growth journey
• Access to training and development programs
• Work amongst an exceptionally talented team

Our Values

ABOVE + BEYOND

We strive for something greater than ourselves.

SELF STARTER

Entrepreneurship is the mindset that leads to endless curiosity and continuous improvement.

UNIQUELY YOU

We practice acceptance through open-mindedness and personal responsibility.

CHANGE DRIVER

We embrace change and never fear what’s next.

PEOPLE POWERED

At the core of our brand we are powered by each other.

OAK + FORT is an Equal Employment Opportunity employer. We are committed to providing a respectful, diverse, and unique approach to hiring individuals in the communities in which we operate – allowing each person to be their authentic selves. Our hiring commitment applies to all candidates and employees regardless of race, ethnicity, citizenship, creed, place of origin, religion, sex, gender identity, gender expression, sexual orientation, family status, marital status, disability, age, and any other protected characteristic.

Are you legally eligible to work within Canada?

Requests for accommodation due to any disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People & Culture team. Employee pay will vary based on factors such as qualifications, experience, skill level, competencies and work location.