Payroll Specialist

Talentify; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A recruitment agency is seeking a Payroll Specialist in Toronto to manage payroll functions and support the implementation of a new HRIS system. You will oversee bi-weekly payroll processing, conduct audits, and ensure compliance with payroll legislation. Strong experience with Workday and a solid understanding of union payroll requirements are essential. This hybrid role offers a pay range of $35.00 - $40.00/hr and opportunities for career advancement.

Qualifications

• Experience managing bi-weekly payroll for a large employee base.
• Ability to handle benefits and account reconciliations accurately.
• Experience in leading payroll system implementations.

Responsibilities

• Manage and oversee bi-weekly payroll processing for 500 employees.
• Lead rental calculations and resolve payroll queries.
• Coordinate Canadian payroll in a unionized environment.

Skills

Experience with Workday

Strong understanding of union payroll requirements

Ability to extract and analyze data

Familiarity with hospital payroll environments

Demonstrated leadership in payroll operations

Full-cycle payroll processing

Expertise in payroll finance and legislation

Education

Certification as Payroll Compliance Practitioner (PCP)

Tools

SmartStream

Excel

Workday HRIS

OneStream

Job description

Overview

Job Title: Payroll Specialist

This role is pivotal in managing payroll functions and supporting the implementation of a new HRIS system. You will manage an existing portfolio, including payroll queries and union-related reporting, while also contributing significantly to the Workday implementation project. This position requires a balance between operational payroll management and system development, ensuring compliance with applicable legislation and internal policies.

Responsibilities

• Manage and oversee bi-weekly payroll processing for 500 employees, including special paychecks and union staff payroll.
• Handle benefits and account reconciliations, ensuring accurate timesheet processing with ATA Attendance Management System.
• Lead rental calculations, resolve payroll queries, and ensure system integrity across SAP and other platforms.
• Participate in Workday meetings and training, supporting payroll staff transition and system validation.
• Conduct OHA reports and union-required reporting by extracting data using SmartStream queries.
• Troubleshoot payroll issues, ensuring data accuracy and process improvements.
• Coordinate full-cycle Canadian payroll in a unionized environment, ensuring compliance with legal and organizational deadlines.
• Process statutory deductions, pension contributions, and other earnings/deductions accurately.
• Audit reconciliations and adjustments, including retroactive payments, vacation payouts, and statutory holidays.
• Interpret collective agreements, prepare government remittances, and manage Year End processing.
• Serve as a subject matter expert for payroll systems, participating in development, testing, and implementation of HRIS enhancements.
• Create and validate payroll reports for stakeholders, conducting audits and reconciliations.
• Engage with internal and external stakeholders to ensure seamless payroll integration and compliance.

Essential Skills

• Experience with Workday, especially in testing and implementation.
• Strong understanding of union payroll requirements and reporting standards.
• Ability to independently extract and analyze data using SmartStream or similar tools.
• Familiarity with hospital or healthcare payroll environments.
• Demonstrated leadership in payroll operations and team management.
• Full-cycle payroll, high-volume and biweekly payroll processing.
• Expertise in payroll finance, legislation, and unionized environments.

Additional Skills & Qualifications

• Proficiency in HRIS, ERP systems, and advanced Excel skills including pivot tables and formulas.
• Certification as a Payroll Compliance Practitioner (PCP) or from the National Payroll Institute (NPI).
• Experience with OneStream, Workday HRIS, and Workday CRM.
• Experience in healthcare or hospital payroll environments.

Work Environment

The position is based in a hospital setting, with the office situated on a higher level away from patients. Initially, the role requires five days a week in-office for the first three months, transitioning to one day work-from-home during pay week and two days on off pay week. The work week is 37.5 hours with flexible hours between 7:30 AM to 4:30 PM. This is a long-term contract role with opportunities for career advancement and potential transition to a permanent position.

Job Type & Location

This is a Contract position based out of East York, Ontario.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr.

Workplace Type

This is a hybrid position in East York, ON.

À propos d'Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.