Payroll Specialist

Kinectrics; Toronto; On-site; CAD 75,000 - 85,000; Full time

Job summary

Kinectrics in Toronto, Ontario, is seeking a Payroll professional to manage payroll for 500+ employees. The role reports to the Manager – Payroll & HR Services and uses ADP Workforce Now and SAP to ensure accurate, timely payroll processing.

Offering a salary range of 75,000–85,000 CAD annually, the company emphasizes career growth, a collaborative work environment, and opportunities within a highly technical energy sector. This posting is for an existing vacancy.

Qualifications

• Post-secondary education; CPM designation is considered an asset.
• 5+ years of direct payroll experience.
• Knowledge of ADP Workforce Now is mandatory; SAP experience is considered an asset along with international payroll experience.
• Experience with payroll processing of 500+ employees and an expert in complex payroll issues.
• Excellent customer service orientation and interpersonal skills in order to work co-operatively with employees, management and union representatives.
• Excellent organizational and time management skills to prioritize and meet deadlines.

Responsibilities

• Ensure accurate and timely payroll processing in compliance with ESA rules.
• Review bi-weekly and monthly payrolls produced by others.
• Use systems to maintain and report on employee data (ADP Workforce Now, SAP).
• Produce regular reports and analytics (headcount, workforce, salary information, recruitment, dashboards).
• Partner with Finance to support month-end processes and reconciliations.
• Prepare documentation for internal and external audits and year-end reconciliations (T4s, T4A, T4 summaries, CRA PIER).
• Address internal and external payroll inquiries.
• Support HR system improvements, upgrades and testing.
• Develop end-user documentation and training materials for HR systems.
• Perform internal HR audits and suggest process improvements.
• Specific assignments will vary with the skills and experience of the successful applicant.

Skills

Payroll processing

Customer service

Time management

Interpersonal skills

Attention to detail

Education

Post-secondary education

CPM designation (asset)

Tools

ADP Workforce Now

SAP

Job description

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Kinectrics is a wholly owned subsidiary of BWX Technologies focused on providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable future. Trusted by clients worldwide, our employees provide expertise in engineering, testing, and inspection across a wide range of services. With offices worldwide and independent laboratories and testing facilities, we collaborate closely with clients to ensure utility assets perform safely, reliably, and efficiently throughout their entire life cycle.

Kinectrics takes pride in being consistently ranked as one of the best places to work in the energy and utility industry, where purpose and people mean as much as innovation and growth. That’s why we choose only the best and brightest to join us. To keep pace with the expanding energy and utility sector, Kinectrics has grown from a company of 300 to over 1,000 in only the last few years - and we aren’t looking to slow down. Join our diverse, supportive workplace for a rewarding career in the electricity industry.

Reports to: Manager – Payroll & HR Services

Number Required: 1

Salary Range: $75,000-$85,000 annual. Exact compensation may vary depending on the individual experience and qualifications of each candidate. Applicants with greater or less than the minimum qualifications for this posted opportunity may be considered for alternate opportunities.

What We Offer

At Kinectrics, employees are recognized for their knowledge, experience, and contributions while working in a highly technical and challenging environment. Kinectrics puts you in the driver’s seat of your own career, setting you up alongside industry experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work culture.

• Purpose: The work we do each day helps communities around the world. Find satisfaction in work that really matters, working alongside and as part of the best and brightest in the industry.
• Growth: To keep pace with Canada’s expanding energy and utility sector, we are growing more each day, which means more opportunities for you. We encourage our employees to grow alongside our company thanks to a number of significant training and personal development opportunities.
• Innovation : Our staff proudly develop innovations that push the industry forward.
• Diversity : The company is dedicated to promoting diversity in its workforce, up to and including the senior management level. Our diversity committee ensures we stay up to date on leading trends and best practices, creating a desirable workspace for each and every one of our employees.
• Total Compensation : Your talent deserves to be recognized. Kinectrics offers a competitive total compensation package unmatched by most industries throughout North America. Salary is just one component of the total rewards you will receive when working for Kinectrics. Other elements may also include pay for performance programs (merit pay and discretionary annual performance bonuses), comprehensive health benefits and wellness programs, membership discounts, employee referral bonus, eligibility for our pension plan, career development programs, and professional development/educational reimbursements.

Accountabilities: How You Will Make an Impact

• Ensure accurate and timely processing of payroll, ensuring accuracy and adherence to collective agreements/ ESA rules.
• Review and verify bi-weekly and monthly payrolls produced by others.
• Use of various systems to maintain and report on employee data (ADP Workforce Now, SAP).
• Produce regular scheduled reports and analytics as requested by the business i.e. headcount reports, workforce reports, salary information, recruitment reports, ad-hoc HR dashboards etc.
• Partnering with the Finance team, support month end processes and reconciliations.
• Prepare documentation for internal and external audits and year-end reconciliations, including Discrepancy Reports, T4’s, T4A’s and T4 summaries and CRA PIER Reports received after yearend.
• Address both internal and external payroll inquiries.
• Support Business improvement initiatives, systems upgrades & testing.
• Develop end user documentation, training videos, and assist the HR team to ensure that there is a complete understanding of HR systems and processes.
• Perform internal HR audits; review overall processes and suggest improvements as needed.
• Specific assignments will vary with the skills and experience of the successful applicant.

What You Need to Succeed

• Successful completions of a related Post Secondary Education, CPM designation is considered an asset.
• 5+ years of direct payroll related experience.
• Knowledge of ADP Workforce Now is mandatory; SAP experience is considered an asset along with international payroll experience.
• Experience with payroll processing of 500+ employees and an expert in complex payroll issues.
• Excellent customer service orientation and interpersonal skills in order to work co-operatively with employees, management and union representatives.
• Excellent organizational and time management skills to prioritize and meet deadlines.

As part of your application, you will be asked to complete a voluntary diversity survey. The collection of self-identification data is driven by our commitment to DE&I and ensures Kinectrics' continuous review and improvement of its programs. The information that you provide is strictly confidential and your responses will only be used for statistical purposes. Your responses do not affect your candidacy in any way.

Kinectrics welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Kinectrics may use artificial intelligence (AI) tools during the initial screening of applications. All applications are also reviewed by a member of our Recruitment team to ensure a fair and comprehensive evaluation.

This posting is for an existing vacancy.