Payroll Specialist

WalterFedy; Hamilton; On-site; CAD 65,000 - 90,000; Full time

Job summary

WalterFedy seeks a Payroll Specialist to manage payroll for 350+ employees across Canada, ensuring accuracy, confidentiality, and regulatory compliance within a design/construction context.

You will use Dayforce and Excel to maintain records, respond to inquiries, and support HR and finance in payroll-related reporting and audits. A PCP designation plus 5+ years’ experience are required.

Qualifications

• PCP certification is required.
• Minimum of 5 years of progressive experience in payroll-related roles.
• Proficiency in Dayforce and Microsoft Excel.
• Diploma in Accounting, Finance, or related field is an asset.
• Knowledge of legislation and governance of payroll and employment standards.

Responsibilities

• Process payroll for 350+ employees accurately and on time, including wages, deductions, and taxes.
• Maintain payroll system, records, and employee information with confidentiality.
• Respond to employee inquiries regarding payroll, taxes, benefits, and related matters.
• Coordinate with HR and finance to process new hires, terminations, and status changes, including ROEs.
• Reconcile payroll reports and resolve discrepancies to ensure data accuracy.
• Prepare and submit payroll tax filings and reports across federal and provincial regulations.
• Stay informed about changes in payroll laws and update systems accordingly.
• Assist in payroll-related financial reports and audits.
• Contribute to special projects and process improvements.

Skills

Communication skills

Attention to detail

Prioritization

Interpersonal skills

Education

PCP certification

Diploma in Accounting/Finance

Tools

Dayforce

Microsoft Excel

Job description

Role at a Glance

As a Payroll Specialist, you'll play a crucial role in managing payroll processes for our multi-province integrated design firm. This position requires a strong understanding of payroll principles, regulations, and best practices, coupled with demonstrated experience in processing payroll accurately and efficiently. The Payroll Specialist serves as the primary point of contact for all payroll-related inquiries and ensures compliance with applicable laws and company policies. This role offers an opportunity for an experienced payroll professional to contribute to the smooth operation of payroll processes and ensure compliance with payroll laws and regulations within a dynamic consulting firm environment.

What You Will Do

• Process payroll for 350+ employees accurately and on time, including calculation of wages, deductions, and taxes.
• Maintain payroll system, records, and employee information in compliance with confidentiality and data protection policies.
• Respond promptly to employee inquiries regarding payroll, taxes, benefits, and other related matters.
• Coordinate with HR and finance departments to ensure accurate and timely processing of new hires, terminations, and changes to employee status, including ROEs.
• Reconcile payroll reports and resolve discrepancies to ensure accuracy of payroll data.
• Prepare and submit payroll tax filings and reports in compliance with federal and provincial regulations.
• Stay informed about changes in payroll laws and regulations and update payroll systems and procedures accordingly.
• Assist in the preparation of payroll-related financial reports and analysis as needed.
• Assist in audits of payroll records and processes, ensuring compliance with company policies, regulatory requirements, and accounting standards.
• Contribute to special project teams, as required.
• Proactively identify areas for improvement and assist with the re-engineering of internal processes to improve functionality and efficiency.
• Demonstrate a strong commitment to our company values of quality, client focus, teamwork, sustainability, and community, integrating these principles into daily work practices and interactions with colleagues, clients, and stakeholders

What You Bring To The Table

• PCP certification is required.
• Minimum of 5 years of progressive experience in payroll-related roles.
• Proficiency in Dayforce and Microsoft Excel.
• Diploma in Accounting, Finance, or related field in an asset.
• Knowledge of legislation and governance of payroll and employment standards.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Ability to prioritize tasks, manage deadlines, and adapt to changing priorities in a fast-paced environment.
• Commitment to accuracy, integrity, and confidentiality in handling personal information.

Working Conditions

The Payroll Specialist operates within a framework of collaborative decision-making, consulting with higher-level authorities to ensure adherence to best practices and timely task execution. They conduct independent analysis, exercising judgment in interpreting data and resolving complexities, while providing guidance to junior colleagues. With a minimum of 5 years' experience and a PCP designation, they navigate tasks under general direction, emphasizing proactive understanding of processes. This role demands continuous mental focus, occasional response to emergencies, and low-intensity physical effort, while offering a work environment free from disagreeable elements.

Life at WalterFedy

As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design - we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger. Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.

WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require an accommodation to participate in the application process, please contact [e-mail] or call 519-576-2150.

Thank you for your interest in WalterFedy!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.