Payroll Project Lead - Maximo

The City of Waterloo; Southwestern Ontario; On-site; CAD 69,000 - 86,000; Part time

Benefits offered by this job

Living Wage Champion

OMERS pension

TravelWise program

Training & development

Employee events

FitPass for family

Job summary

The City of Waterloo is seeking a Payroll Project Lead to support a Trimble Unity Maintain implementation and related Labour/Time & Labour configurations in PeopleSoft. This role reports to the Manager of Payroll and Accounting and requires collaboration with internal teams and external consultants.

Ideal candidates will have payroll/HRSIS experience, a current Payroll Manager certification, strong Excel/Word skills, and a proven ability to manage multiple priorities in a confidential,

Qualifications

• Two-year post-secondary education in Business Administration/Accounting or related discipline and at least five years’ experience in payroll/HRIS configuration.
• Current Payroll Manager certification from the Canadian Payroll Association.
• Thorough knowledge of legislated payroll requirements and deductions, taxable benefits, pensions, etc.
• Advanced skills with Microsoft Excel and Word and payroll processes in a computerized environment.
• Experience configuring HRIS systems and processes; familiarity with PeopleSoft including PeopleSoft Query and SQL.

Responsibilities

• Act as project lead in supporting the Trimble Unity Maintain Implementation project.
• Attend meetings with external consultants and internal staff to align with CUPE collective agreement and PeopleSoft configurations.
• Design and configure new settings for Labour records with Time and Labour/Payroll requirements.
• Coordinate testing of new configurations to ensure proper processing on the PeopleSoft side.
• Develop and document business processes to support Labour Record Capturing for Maximo Mobile post go-live.
• Research and document current casual hourly staff time capture and explore self-entry rollout during ESRI gaps.
• Perform other duties as assigned.

Skills

Excel

Word

HRIS configuration

PeopleSoft

SQL

Communication

Teamwork

Education

Two-year post-secondary education in Business/Accounting

Payroll Manager certification (Canada)

Tools

PeopleSoft Query

PeopleSoft Time and Labour

SQL

Job description

Payroll Project Lead - Maximo

Competition Number: 26663

Primary Work Location: Waterloo City Centre

Posting Status: Internal & External Job Posting

Hourly Rate: $49.86 - $62.32 (Band F)

Number of Positions: 1 (Current Vacancy)

Employment Group: Staff Association

Job Status: Temporary Part Time (up to 12 months)

Posting Release Date: September 3, 2026

Hours of Work: Up to 28 hours per week

Posting Closing Date: September 15, 2026

Why work with us:

The City of Waterloo is a rewarding place to work. Each day, you will support and/or participate in the delivery of services that impact residents of this city, making it a great place to live, work and play for everyone.

Home to two world-class universities, a top-ranked college, a tech ecosystem, entrepreneurs and small businesses, there is a readiness to do things differently in Waterloo. Our vision is to be a leader in sustainability and to build a future-ready community for all. We are committed to workplace wellbeing and providing an inclusive, safe and enjoyable work environment.

For more information about the City of Waterloo’s Strategic Plan, Vision, Values & Guiding Principles, please click here: City of Waterloo 2023-2026 Strategic Plan.

What we offer:

• Supportive and caring organization that promotes respect, inclusivity, sustainability, health, safety and wellness.
• Dedication to the organization’s commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey.
• A commitment to environmental sustainability as demonstrated in many plans and policies. For example, we are working towards reducing our corporate greenhouse gas emissions to net-zero by 2050, with real progress underway.
• Certification as a Living Wage Champion.
• Defined Benefit Pension Plan (OMERS) eligibility for all employees.
• Up to 10 paid Reservist Leave days per year, with single contribution OMERS buyback option for any unpaid time.
• Easy and sustainable commuting options through the TravelWise program, which offers public transit discounts and a dedicated carpool network for employees.
• Substantial internal and external training and development opportunities along with opportunities to get involved and give back to the community.
• Enjoyable employee-wide events, activities, site visits, BBQs to connect with co-workers.
• Complimentary FitPass for access to leisure, swim, and fitness drop-in programs for employees and family members.

…And so much more!

What you will do:

Reporting to the Manager, Payroll and Accounting, your primary responsibilities will include, but are not limited to, the following:

• Act as project lead in supporting the Trimble Unity Maintain Implementation project.
• Attend meetings with external consultants and internal staff to ensure full understanding and consideration of the City’s Collective Agreement with CUPE and current configurations/requirements of PeopleSoft in the design, configuration and implementation of the Trimble Unity Maintain system.
• Participate in and lead the functional design of new configuration for capturing CUPE Labour records with the requirements of PeopleSoft Time and Labour/Payroll for both productive and non-productive hours.
• Coordinate Testing of new configuration to ensure records can be properly processed on the PeopleSoft side.
• Development and documentation of ongoing business processes to support the Labour Record Capturing component of the Maximo Mobile project post go live for operational departments, Payroll and HR.
• Research and document existing time capture of casual hourly staff and explore rolling out self entry to more staff during gaps in the ESRI Project.
• Other duties as assigned.

What you will bring:

• A two (2) year post-secondary education in Business Administration/Accounting or a related discipline with a minimum five (5) years’ experience in a payroll and/or HRIS configuration environment; equivalent combinations of education and experience may be considered.
• A current Payroll Manager certification from the Canadian Payroll Association.
• Thorough knowledge of legislated payroll requirements and best practices regarding deductions, taxable benefits, pensions, etc.
• Advanced skills and knowledge of Microsoft Excel and Word as well as payroll processes in a computerized environment.
• Experiencing configuring HRIS systems and processes.
• Experience with PeopleSoft including PeopleSoft Query and/or SQL.
• Experience working with HR, Payroll and other business operations teams to develop and implement solutions to enhance efficiencies and performance.
• Ability to handle multiple priorities in a deadline driven environment.
• Attention to detail and a high degree of accuracy is critical to success.
• Ability to work effectively in a highly confidential environment.
• Excellent interpersonal and communication skills that allow you to interact effectively with staff, customers and other partners.
• Ability to work effectively in a team setting.
• Strong commitment to delivering quality customer service.
• A passion for promoting and maintaining a healthy and safe workplace and the ability to work respectfully and effectively in a team environment.
• Demonstrated commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion.

What we will require:

• A Criminal Record and Judicial Matters Check satisfactory to the City.
• Proof of your current and valid certificate(s), licenses and/or educational qualifications, if applicable.
• Applicants may be required to undergo skills assessment testing.

Be You @ Waterloo (Our Commitment to Diversity, Equity, Inclusion and Belonging):

The City of Waterloo acknowledges that our work takes place on the land traditionally cared for by the Haudenosaunee, Anishnaabe and Chonnonton Peoples, and is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. The City is dedicated to advancing the organization’s commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion and to reducing barriers to employment opportunities. Applications from members of historically underrepresented groups, including Black, Indigenous, racialized communities, women, persons with disabilities and members of 2SLGBTQIA+ are encouraged for positions at all levels within the organization. Candidates from historically underrepresented groups are encouraged to self-identify in their application.

Accommodations are available throughout all stages of the recruitment process in accordance with the Human Rights Code and other applicable legislation. We encourage applicants to access support(s) that may be needed. To request accommodation during the application process, please email [e-mail], quoting the position and competition number. Applicants advancing to the next stages of the recruitment process will be provided with additional opportunities to make their needs known.

Our use of AI during recruitment:

Our applicant tracking system includes artificial intelligence (AI) features, such as tools that highlight relevant work history or suggest potential job matches. These features are built into the system and may be visible to staff. AI does not make any screening or hiring decisions, and all decisions about interviews and hiring are made by City staff in accordance with applicableCity policies and procedures.

Staff Association:

Qualified and eligible City of Waterloo Staff Association applicants will be considered first for this posting.