Payroll Processing Accounting Clerk

Viarail; Montreal (administrative region); Hybrid; CAD 47,000 - 52,000; Full time

Job summary

VIA Rail in Montreal is seeking a Payroll Processing Accounting Clerk to manage payroll administration and processing for employees, ensuring accuracy and compliance with collective agreements and HR policies. The role supports month-end processes and collaborates with internal and external stakeholders.

The position follows a hybrid schedule: three days in the office with Mondays to Fridays, 8:00 a.m. to 4:00 p.m., and in-office days on Tuesdays and Wednesdays.

Qualifications

• Minimum five years of payroll experience.
• Bilingual in French and English.
• Experience with transactional payroll systems and payroll management tools.
• Ability to interpret collective agreements.
• Proficiency with Microsoft Office suite.
• Knowledge of VIAnet, IRAS, and Oracle is an asset.

Responsibilities

• Prepare and process employee payroll in accordance with collective agreements and HR policies.
• Reconcile payroll data and investigate discrepancies.
• Process statutory remittances to government agencies.
• Perform salary revisions, payroll adjustments, and termination payments.
• Prepare reports (employment insurance, tax slips, etc.).
• Participate in month-end and year-end closing activities.
• Support payroll team members and respond to inquiries.
• Collaborate with external partners and clients on payroll matters.
• Contribute to payroll process improvements.

Skills

Bilingual (French/English)

Education

College diploma (DEC/DEP/AEC) in Accounting/Finance

Payroll Compliance Practitioner (PCP) certification

Tools

VIAnet

IRAS

Oracle

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility.

The Payroll Processing Accounting Clerk plays a key role in the administration and processing of employee payroll.

Work Schedule and Location

Monday to Friday, 8:00 a.m. to 4:00 p.m.

This position is offered under a hybrid work arrangement requiring three days per week in the office. Tuesdays and Wednesdays are mandatory in-office days, while the third in-office day may be chosen by the employee, subject to operational requirements and team agreements.

Salary : $ 35,98/h

Key Responsibilities

• Prepare and process employee payroll in accordance with collective agreements and current HR policies;
• Reconcile payroll data each pay period and investigate and correct any discrepancies or anomalies identified;
• Process statutory remittances to government agencies;
• Perform calculations related to salary revisions, payroll adjustments, and termination payments;
• Prepare various administrative and regulatory reports (employment insurance, tax slips, and other required reports);
• Actively participate in month-end and year-end closing activities;
• Provide support and share knowledge with payroll team members;
• Respond to inquiries and provide support to various departments regarding payroll accounting matters;
• Communicate and follow up with external partners and clients;
• Contribute to continuous improvement initiatives and the development of new analyses in collaboration with the Supervisor and Accounting Operations Analysts;
• Perform other related duties associated with payroll administration.

Qualifications and Experience

• Minimum of five (5) years of experience in a payroll environment, or an equivalent combination of education and relevant experience;
• Functional bilingualism (French and English);
• Experience with transactional systems and payroll management tools;
• Strong ability to interpret and apply collective agreements;
• Proficiency in Microsoft Word, Excel, Outlook, and the Microsoft Office suite;
• Knowledge of VIAnet, IRAS, and Oracle systems is considered an asset;
• Strong customer service orientation and commitment to supporting operations;
• Ability to manage multiple priorities in a deadline-driven environment;
• Ability to work effectively in an environment involving numerous procedural exceptions and requiring sound judgment;
• Excellent verbal and written communication skills.

Education Requirements

• College diploma (DEC), vocational diploma (DEP), attestation of collegiate studies (AEC), or equivalent post‑secondary education in Accounting, Finance, Business Administration.
• Payroll Compliance Practitioner (PCP) certification from the National Payroll Institute (formerly the Canadian Payroll Association) is considered a significant asset.

Why Join Our Team?

• Contribute to a function that is essential to the organization's success;
• Join a collaborative team recognized for its expertise;
• Participate in continuous improvement initiatives and payroll process optimization projects;
• Take on a role offering a wide variety of responsibilities and interactions with internal and external stakeholders.

VIA Rail is committed to employment equity and encourages applications from all qualified individuals.

At VIA Rail, we are proud to be an employment‑equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

Join our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel!