Payroll Processing Accounting Clerk

Viarail; Montreal; Hybrid; CAD 29,000 - 41,000; Full time

Job summary

VIA Rail is seeking a Payroll Processing Accounting Clerk to join our team in Montreal, with a hybrid work arrangement (three days in-office weekly). The role focuses on payroll administration, data accuracy, and compliance with collective agreements to support operations across departments.

We value strong bilingual communication, solid experience, and a proactive approach to payroll issues. You will collaborate with the payroll team and external partners to ensure timely, accurate payments and

Qualifications

• Minimum five years in payroll or equivalent experience.
• Bilingual (French and English) required.
• Experience with payroll management tools and transactional systems.
• Ability to interpret collective agreements.
• Proficient with Word, Excel, Outlook; comfortable with Office suite.
• Knowledge of VIAnet, IRAS and Oracle is an asset.
• Strong customer service orientation for operations support.
• Ability to prioritize multiple deadlines in a dynamic environment.
• Excellent verbal and written communication skills.

Responsibilities

• Prepare and process employee payroll per collective agreements and HR policies.
• Reconcile payroll data each pay period and correct discrepancies.
• Process statutory remittances to government agencies.
• Calculate salary revisions, payroll adjustments, and termination payments.
• Prepare reports (EI, tax slips, and other required reports).
• Participate in month-end and year-end closing activities.
• Provide support and share knowledge with payroll team members.
• Respond to inquiries and support departments on payroll matters.
• Communicate with external partners and clients as needed.
• Contribute to continuous improvement and payroll analytics with supervisors.
• Perform other duties related to payroll administration.

Skills

Bilingual (French/English)

Payroll systems

Customer service

MS Office (Word/Excel/Outlook)

VIAnet/IRAS/Oracle familiarity

Education

Post-secondary in Accounting/Finance/Business Administration

Payroll Compliance Practitioner (PCP) certification

Tools

VIAnet

IRAS

Oracle

Job description

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Did you know that VIA Rail is carrying out ambitious projects to modernize its services and infrastructure? From our new ultramodern train fleet to ongoing improvement of our infrastructure, we’re building the future of transportation in Canada. Working for VIA Rail is being a part of a collective effort in sustainable mobility.

The Payroll Processing Accounting Clerk plays a key role in the administration and processing of employee payroll.

Work Schedule and Location

Monday to Friday, 8:00 a.m. to 4:00 p.m.

This position is offered under a hybrid work arrangement requiring three days per week in the office. Tuesdays and Wednesdays are mandatory in-office days, while the third in-office day may be chosen by the employee, subject to operational requirements and team agreements.

Salary : $ 35,98/h

Key Responsibilities

• Prepare and process employee payroll in accordance with collective agreements and current HR policies;
• Reconcile payroll data each pay period and investigate and correct any discrepancies or anomalies identified;
• Process statutory remittances to government agencies;
• Perform calculations related to salary revisions, payroll adjustments, and termination payments;
• Prepare various administrative and regulatory reports (employment insurance, tax slips, and other required reports);
• Actively participate in month-end and year-end closing activities;
• Provide support and share knowledge with payroll team members;
• Respond to inquiries and provide support to various departments regarding payroll accounting matters;
• Communicate and follow up with external partners and clients;
• Contribute to continuous improvement initiatives and the development of new analyses in collaboration with the Supervisor and Accounting Operations Analysts;
• Perform other related duties associated with payroll administration.

Qualifications and Experience

• Minimum of five (5) years of experience in a payroll environment, or an equivalent combination of education and relevant experience;
• Functional bilingualism (French and English);
• Experience with transactional systems and payroll management tools;
• Strong ability to interpret and apply collective agreements;
• Proficiency in Microsoft Word, Excel, Outlook, and the Microsoft Office suite;
• Knowledge of VIAnet, IRAS, and Oracle systems is considered an asset;
• Strong customer service orientation and commitment to supporting operations;
• Ability to manage multiple priorities in a deadline-driven environment;
• Ability to work effectively in an environment involving numerous procedural exceptions and requiring sound judgment;
• Excellent verbal and written communication skills.

Education Requirements

• College diploma (DEC), vocational diploma (DEP), attestation of collegiate studies (AEC), or equivalent post-secondary education in Accounting, Finance, Business Administration.
• Payroll Compliance Practitioner (PCP) certification from the National Payroll Institute (formerly the Canadian Payroll Association) is considered a significant asset.

Why Join Our Team?

• Contribute to a function that is essential to the organization's success;
• Join a collaborative team recognized for its expertise;
• Participate in continuous improvement initiatives and payroll process optimization projects;
• Take on a role offering a wide variety of responsibilities and interactions with internal and external stakeholders.

VIA Rail is committed to employment equity and encourages applications from all qualified individuals.

At VIA Rail, we are proud to be an employment-equity employer and we strive to form teams that reflect the diversity of Canadian society. We aim to remove barriers to employment accessibility and aspire to provide an inclusive and equitable work environment where everyone is valued, regardless of their identity or differences, to enable them to reach their full potential.

If you need assistance in making the recruitment process or the position you are applying for more accessible, please let us know. Alternate arrangements may be offered to individuals who request them at any stage of the recruitment process. All information received in relation to arrangements will be kept confidential.

Note that we will only contact those who are selected for an interview.

Join our 3,000 other employees in helping provide Canadians with a safe, accessible, environmentally sustainable way to travel!