Payroll Implementation Manager

Humans of HR; British Columbia; On-site; CAD 80,000 - 100,000; Full time

Job summary

A growing organization in Canada is seeking a Payroll Implementation Manager to lead payroll system ownership and enhance payroll processes. The ideal candidate is certified with 5+ years of experience in payroll within a systems-driven environment. This role requires expertise in payroll compliance and hands-on experience with HRIS platforms, ideally UKG. The candidate should excel at analytical problem-solving and possess strong documentation skills to ensure accurate payroll execution and process optimization.

Qualifications

• Payroll certification required.
• Must have 5+ years of experience in a payroll role.
• Experience with payroll system implementations or optimizations.

Responsibilities

• Own payroll system setup and ongoing enhancements.
• Lead payroll system implementations and upgrades.
• Develop and maintain payroll process documentation.
• Identify risks and improvement opportunities.

Skills

Payroll certification (PCP or equivalent)

5+ years progressive payroll experience

Hands-on experience with payroll system implementations

Advanced knowledge of HRIS/payroll platforms

Strong understanding of payroll compliance

Proficiency in Excel

Analytical and problem-solving skills

Tools

UKG

Excel

Job description

Overview

Our client is a growing organization with complex payroll and workforce systems, currently focused on strengthening payroll infrastructure, data integrity, and system utilization. They are seeking a Payroll Implementation Manager to lead payroll system ownership, drive configuration improvements, and ensure reliable, compliant payroll execution across the organization.

This role blends payroll expertise with systems thinking and process design and is ideal for someone who enjoys improving how payroll operates rather than simply running it.

The Role

The Payroll Implementation Manager acts as the internal owner of payroll systems and workflows, partnering with finance, HR, and operations to ensure payroll processes are scalable, accurate, and well-documented. In addition to overseeing payroll delivery, this role is responsible for system configuration, reporting frameworks, and continuous optimization.

Key Responsibilities

• Own payroll system setup, configuration, and ongoing enhancements
• Lead payroll system implementations, upgrades, and feature rollouts
• Review payroll data inputs and outputs to ensure accuracy, compliance, and consistency
• Act as escalation point for complex payroll issues and system-related discrepancies
• Partner with internal teams to streamline payroll workflows and reduce manual processes
• Develop and maintain payroll process documentation, controls, and SOPs
• Oversee payroll approvals and ensure timelines are met each pay cycle
• Support payroll reporting, analytics, and audit requirements
• Coordinate payroll-related aspects of benefits processing and deductions
• Identify risks, inefficiencies, and improvement opportunities within payroll operations

Experience & Qualifications

• Payroll certification required (PCP or equivalent)
• 5+ years of progressive payroll experience in a systems-driven environment
• Hands-on experience with payroll system implementations or major optimizations
• Advanced working knowledge of a modern HRIS/payroll platform (UKG experience strongly preferred)
• Strong understanding of payroll compliance, statutory deductions, and year-end requirements
• Experience working with cross-functional teams on system or process initiatives
• High level of proficiency in Excel, including reporting and data validation
• Strong analytical, problem-solving, and documentation skills
• Demonstrated ability to manage sensitive information with discretion
• Comfortable operating in an environment undergoing change or transformation