PAYROLL & HUMAN RESOURCES COORDINATOR

Objective & Purpose

This role is a shared resource between Human Resources and Payroll. The primary responsibilities are to support the day-to-day activities of both departments.

1. In payroll, the primary responsibilities are to assist and act as the back-up payroll person for the bi-weekly payroll processing activity using the electronic time-keeping application, plus other supportive functions.
2. In HR, the primary responsibilities are to perform administrative functions of day-to-day HR tasks, such as maintaining personnel records, recruitment activities, onboarding new employees, updating various reports and trackers.

Principle Duties & Responsibilities

• Responsible for the full cycle payroll.
• Examine all payroll documents submitted for input and verify accuracy to ensure all transactions are properly supported.
• Data entry of new hires, re-hires, and any other payroll related changes in the payroll system.
• Prepare Record of Employment and submit them electronically to Service Canada through the payroll system.
• Create, maintain, and manage all personnel files for both full and part-time staff from date of hire to date of separation.
• Conduct background and credit checks.
• Full-cycle recruitment: job postings, post ads on online job boards, screen resumes and conduct pre-screening interviews, conduct telephone reference checks, and draft offer letters.
• Onboarding of new hires.
• Develop relationships with recruiters, schools, and any other party that can help advance our recruitment efforts.
• Report and maintain all work-related injuries, complying with provincial and federal regulations.
• Maintain various reports and trackers.
• Maintain physical personal files as well as digital files.
• Add new hires and terminate employees as needed.
• Maintain employee payroll information and pay adjustments.
• Maintain and reconcile benefit deductions.
• Filing of employee payroll records.
• Assisting in event planning and HR activities (social committee events/sales meetings/Christmas party, etc.).
• Responsible for issuing and maintaining card access for building.
• Covering reception when needed (welcoming visitors/guests).

Education, Training & Experience

• Post-secondary education in a related field.
• A minimum of 1 to 2 years of work experience in a payroll role is preferred, with some HR experience.
• Canadian Payroll Association (CPA) certification is considered an asset.
• Chartered Professional in Human Resources (CPHR) certification is considered an asset.

Skills and Competency Requirements

• Ability to work under time constraints to ensure deadlines are met.
• Must be proficient in Microsoft Office products.
• Ability to work in a team environment.
• Excellent communication (both oral and written) and interpersonal skills.
• Can handle confidential information ethically and professionally.
• Effective attention to detail and a high degree of accuracy.
• Ability to problem solve, make decisions, and exercise good judgment.
• Strong math skills.
• Strong organizational skills and attention to detail.

Only those who will be considered for the next step of the application process will be contacted.