Payroll & HRIS Coordinator (15 month contract)

Saje Natural Wellness; Vancouver; Hybrid; CAD 58,000 - 65,000; Full time

Job summary

Saje Natural Wellness is seeking a Payroll & HRIS Coordinator for a 15-month fixed-term contract. This role focuses on payroll processing and HR management, requiring strong communication and analytical skills. Join a people-first organization and make a positive impact while enjoying a flexible work environment.

Benefits

Health benefits - comprehensive health, vision and dental packages

Wellness days

Generous product discount

Employee Assistance Program

Paid time off

Qualifications

• Strong communication skills, both written and verbal.
• Proficient in using HRIS systems, preferably Dayforce.
• Ability to maintain confidentiality and handle sensitive employee information.

Responsibilities

• Manage end-to-end payroll processing, including collecting and verifying timesheets.
• Ensure all employment changes are accurately documented in Dayforce.
• Collaborate effectively with cross-functional teams.

Skills

Communication

Analytical Skills

Organizational Skills

Tools

Dayforce Ceridian

Microsoft Excel

Job description

We welcome interested candidates based in either the Greater Vancouver Area or Greater Toronto Area.

Overview:

At Saje Natural Wellness, we're nature's original farmacy, blending the superpower of plants so you can remedy real life, naturally. And like nature, we're continually growing! As we continue to build our team, we're seeking talented people to join us: in our stores, support offices, and distribution centres. We are a purpose-driven, people-first organization where collaboration, innovation and entrepreneurial mindsets thrive.

We look for individuals who have drive and warmth, agility and passion, and keep customer experience at the centre of everything they do.

At Saje, you’ll connect with a dynamic community and make a positive impact. Join our team and grow your career, alongside the most talented, hard working, and kind-hearted people out there.

The impact you'll make:

Reporting into the Director, People & Total Rewards, the Payroll & HRIS Coordinator plays a vital role in sustaining and enhancing Saje's culture through day-to-day operations. This is a 15 month fixed term contract covering a maternity leave.

This role is responsible for managing HR/payroll procedures throughout the onboarding, rehire, and offboarding processes, maintaining accurate employee data in our payroll system (Dayforce), and processing timely and precise payroll payments. In addition, this role responds promptly and confidentially to employee inquiries, organizes payroll-related communications, and supports the People team by maintaining organized employee files and documentation.

Through collaboration with cross-functional teams and a commitment to continuous improvement, the Payroll & HRIS Coordinator helps foster a culture of accountability, trust, and inclusion across the organization.

All Saje Team Members are responsible for contributing to Saje’s culture and maintaining a positive environment for themselves and their peers.

What you'll do:

• Manage end-to-end payroll processing, including collecting and verifying timesheets, calculating wages, and ensuring accurate deductions and withholdings.
• Review, verify, and correctly file all new hire and rehire documentation.
• Review, save, and process confidential forms submitted by People Leaders and Team Members, including direct deposit, name and marital status changes, address updates, and tax forms.
• Ensure all employment changes including compensation adjustments, position changes, transfers, minimum wage adjustments, and offboarding are accurately documented and updated in our internal HR system, Dayforce.
• Ensure all employee data, HR documentation templates and standard operating templates remain up to date.
• Adjust Dayforce profiles as needed, such as adding work assignments for Team Members working at different store locations.
• Manage POS account access and Shopify discounts for all active and departing employees.
• Complete weekly, monthly and quarterly reports and audits ensuring the accuracy of payroll processes.
• Uphold the integrity of confidential HR and payroll information, addressing and resolving issues through investigation, and offering clear explanations to employees needing assistance.
• Collaborate effectively with cross-functional teams, fostering accountability and building trust within the organization.
• Proactively identify opportunities to streamline and improve processes related to payroll, HRIS, and employee file management.
• Demonstrates flexibility by taking on new projects and assignments as required.

We'd love to hear from you if you have:

• Strong communication skills, both written and verbal, with the ability to effectively collaborate cross functionally.
• Previous experience in payroll processing and HRIS administration.
• Proficient in using HRIS systems, preferably with experience in Dayforce Ceridian.
• Excellent attention to detail and strong analytical skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously and meet deadlines.
• Proficiency in Microsoft Excel skills

Why Saje?

Here at Saje, we understand that joining a team is an important decision to make, so we want to be sure you're supported to do your best work.

The compensation range on average for this position is from $58,000 - 65,000 annually. Base pay is dependent on market location and mayvary depending on job-related knowledge, skills, experience, and internal equity.

In addition to your base, we offer:

• A hybrid way of working
• Flexible work hours based on business needs
• Wellness days to ensure you're taking care of you mental and physical health
• Health benefits - comprehensive health, vision and dental packages
• Paid sick days
• Generous product discount
• Full onboarding plan and onboarding buddy to help you settle in
• Employee Assistance Program - 24/7 support, resources, and information available to you and your family
• Paid time off to ensure you're resting & recharging
• Product training to help you learn about the benefits and efficacy of our 100% natural products to support your own wellness journey

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

Join our team!

If this opportunity sounds like you, please apply in the link below. Not sure you're 100% the right fit? We encourage you to apply even if you don't have all of the listed qualifications. We offer a thorough onboarding experience to set you up for success, learning and development support, and help you to integrate seamlessly.

Saje provides equal employment opportunity to all employees and applicants and believe the best teams are made up of diverse perspectives and people. We offer reasonable accommodations to candidates with disabilities throughout the recruitment process and will work with you to ensure you are supported while working at Saje.