Payroll & HR Systems Associate

The Hospital for Sick Children; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

The Hospital for Sick Children is seeking a Payroll & HR Systems Associate to manage HR data and payroll processes. This role involves collaborating with HR teams, ensuring accurate setup for new hires, and maintaining employee records within Oracle PeopleSoft. Ideal candidates will have HR experience, strong organizational skills, and a commitment to service excellence. Join a leading pediatric healthcare institution dedicated to improving the health of children and their families.

Qualifications

• 1-2 years Payroll/HR experience, ideally with Oracle PeopleSoft.
• Degree or diploma in Human Resources or equivalent experience.
• Understanding of privacy and confidentiality principles.

Responsibilities

• Responsible for accurate input in the HRIS master file.
• Process payroll and employee change transactions bi-weekly.
• Validate HR information and ensure compliance with policies.

Skills

Analytical skills

Communication skills

Organizational skills

Education

Degree or diploma in Human Resources

Tools

Oracle PeopleSoft

Express Net

MS Office

Job description

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Join to apply for the Payroll & HR Systems Associate role at The Hospital for Sick Children

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Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

Payroll & HR Systems Associate

The Payroll & HR Systems Associate (PHRSA) collaborates with HR colleagues and SickKids managers and their assistants to ensure accurate and timely HR system setup and processing of SickKids employee data. This includes employee record setup for new hires, changes for current employees, leaves, terminations, and processing of bi-weekly payroll. Maintaining the integrity of employee data and front-line client service policies and standards is a key component of the position.

Here's What You'll Get To Do

Reporting to the Sr. Manager Payroll & HR Admin, the PHRSA is responsible for:

• the daily operations and accuracy of the Human Resources Information System (HRIS) master file input (utilizing Oracle PeopleSoft).
• Validation of information provided from other areas of HR such as Talent Management, Talent Acquisition, and HR Managers, and from internal clients.
• Ensuring that SickKids' employee records and setup are timely and accurately recorded including entry of personal and job-related data.
• timely and accurate processing of all payroll and employee change transactions on a bi-weekly basis.
• Calculation of payroll amounts for retroactive pay adjustments.
• Communication and recovery of overpayments.
• Compliance with hospital policies.
  
  

Specific Key Responsibilities

• Processing of transactional employee record data for employees prior to the bi-weekly pay run.
• Reviewing and processing automated workflow transactions initiated by SickKids managers, delegates and/or HR colleagues (through Oracle PeopleSoft's Manager Self Service module).
• Ensuring the proper signing authorities have approved all transactions and that adequate back-up documentation is available.
• Verifying transactions for accuracy and ensuring information processed adheres to hospital policies and government statutory requirements.
• Set up of employee records in two systems - the PeopleSoft HRIS and Express Net (pay time-capture and approval system).
• Interaction with employees, administrative timekeepers and/or managers for requests, questions re-submitted transactions, issue resolution, or to respond to basic enquiries regarding hospital policies.
• Ensuring proper protection, retention, and destruction (as appropriate) of confidential employee information; including back-up documentation for electronic scanning and storage on a bi-weekly basis.
• Applying knowledge of payroll concepts, legislation, regulations, accounting, calculations, and terminology.
• Maintaining positive internal relationships with internal clients and HR colleagues.
• Calculating and processing of manual cheques as required
• Creating and updating process documentation for internal processes.
• Adhering to payroll audit requirements related to verification.
• Verification of forms entered by another team members.
  
  

Here's What You'll Need

• 1-2 years Payroll/HR experience, preferably in an environment utilizing Oracle PeopleSoft technology, PCP candidates welcome.
• Degree or diploma in Human Resources, or equivalent experience.
• Experience with Express Net or other time/ labour system preferred.
• Understanding of union and non-union work environments.
• Working knowledge of Ontario Employment Standards Act.
• Proficient in MS Office applications (Excel, Word, PowerPoint).
• Strong interpersonal and communication skills.
• Client-service focus with analytical and problem-solving capabilities.
• Excellent organizational and time management skills
• Understanding of privacy and confidentiality principles, policies, and legislation
• Ability to prioritize, manage time and multi-task within the confines of multiple deadlines.
• Demonstrated commitment and actions in advancing equity,
  
  

diversity, and inclusion objective.

• Familiar with Service Canada and Canadian Payroll Association standards.
  
  

Employment Type

1 year Contract, Hybrid, one day a week onsite

Start Date

In approximately 4 weeks

The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

When requested, SickKids will provide access and inclusion supports to eligible candidates to support their full engagement during the interview and assessment process. Information received related to access or inclusion will be addressed confidentially.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital's receipt of all necessary documentation.

How To Apply

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

If you are still experiencing technical difficulties please email [e-mail] to send us a short description of the issues you are experiencing. Please note that we will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Hospitals and Health Care

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